AWS Council Meeting
Thursday, July 10, 2014 | 6:00 pm to 7:00 pm CT
MINUTES
Present Cochran, Amalia; Crandall, Marie; Dunn, Margaret; Gantt, Nancy; Hollands, Celeste; Keel, Katie; Laronga, Christine; Lee, Catherine; Marx, Marilyn; Miner, Jean; Pories, Susan; Shaughnessy, Beth; Sheehy, Jeanne; Shurell, Elizabeth; Stein, Sharon; Valenzuela, Carla; Walsh, Danielle; Wey, Jane; Williams, Robin
Absent Copeland, AJ; Garvey, Erin; Hooks, Mary; Tuttle Newhall, Betsy; White, Rebekah
Call to Order D. Walsh called the meeting to order at 6:04 pm CT. The Council list, organization chart and calendar were reviewed. Changes should be sent to K. Keel.
The Council welcomed new Medical Student Chair Carla Valenzuela & Resident Committee Chair Elizabeth Shurell.
Consent &
Information A motion was made, seconded and unanimously approved to accept the minutes as presented.
Announcements:
· Reminder that nominations for officer positions are due July 15th
· Recognition to the student committee for their work on the Spanish translation of the Pocket Mentor
A motion was made, seconded and unanimously approved to accept the committee reports as presented.
To do: M. Crandall to get approval on 1st choice and runner up for AJS Editor (Katie Nason) with Dr. Bland at AJS.
To do: Upon approval from AJS, K. Keel to add Katie Nason to the slate to vote on at the October meeting for the AJS/AWS liaison position.
Discussion AWS Financials – C. Laronga reviewed the May statements with the Council. Dan Barnes, CPA provided an overview of the complete audit to the Council. AWS ended the year with $2,200 in revenue.
A motion was made, seconded and unanimously approved to accept the audit as presented.
K. Keel reminded the Council of the Medelita program. Using the code GiveAWS on purchases made will provide the Foundation with 15% of the sale. Encourage your hospital to purchase from Medelita. Medelita would like to generate $30,000 for the Foundation.
Communications Committee – S. Stein provided the Council with an update on the website and database projects. To date, AWS has not received enough quality proposals within our budget. S. Stein would like to go back out to bid. The database project is in process and moving along. In addition, Stephanie Bonne (FB), Katherine Jeffers (Twitter) and Minerva Rivera (blog) have been named as the new leaders of social media efforts.
To do: K. Keel and S. Stein to work on new timeline and identify additional vendors to send RFP out for review.
Conference Update – N. Gantt updated the Council on the 2014 conference. An updated timeline, speakers and session description was sent to Council for review. C. Valenzuela reported that over 50 abstracts were submitted to the poster contest.
To do: Send K. Keel your contacts for exhibitors and sponsors. To date, we have raised $36,500 of our $60,000 goal.
Surgical Career Guide – S. Pories reported that Covidien provided the 1st year’s grant funds to support the SCG. AWS can submit for year two at the end of 2014. The eBook is in production. The Council agreed to provide a free download to anyone who registers for the conference.
The SCG task force recommends charging $10.00 for members to download the eBook and $20.00 for non-members to download. This publication will serve as a member recruitment tool, a member benefit and retention program, as well as generating some non-dues revenue for AWS.
A motion was made, seconded and unanimously approved to accept the recommendation from the Surgical Career Guide task force to charge AWS members $10 to download and non-members $20.
AWS Integrated Marketing Plan - D. Walsh updated the Council on the status of the marketing plan. Revisions are currently being made on the content and the style of the document (to make it consistent). The full plan will be reviewed at the October meeting. C. Hollands reviewed the core values document prepared by the task force.
To do: Send comments on core values document to Celeste Hollands by August 1.
AWS Foundation - M. Dunn discussed a proposal to have the AWS Foundation host the annual Awards Dinner. This proposal is being suggested for a number of reasons. 1) Seeing as the awards are handled by the Foundation, it makes sense to have the Foundation host the event and 2) to resolve the table sponsorship donations issue.
To do: The executive committee will work with the Foundation board on the details of this transition.
M. Dunn reminded Council members to make their annual contribution to the AWS Foundation (in any amount) as it is very important to have 100% participation from the Council in efforts to solicit funds from others (foundations, corporate partners, individuals, etc.)
To do: Make your contribution to AWS Foundation.
Other Business AJS – M. Crandall asked all Council members to contact K. Keel to opt out of being included as an AJS reviewer. Email to opt out.
Adjourn The meeting was adjourned at 7:06 pm CT.
Submitted by Katie Keel, Executive Director
7/10/2014