Auxiliaryinstallation Service

AUXILIARYINSTALLATION SERVICE

Area Representative may choose to use either of the introductions below. If using candles you may wish to have a candle for each executive office asking each member of the executive to light a candle as they make their pledge to their duty. Or use only one candle that the Past President will light and at the conclusion, she symbolically passes that candle to the incoming President.

Installing Officer begins: It is indeed an honour to have the privilege to install the officers of the ______for the year______.

For over 100 years, healthcare auxiliaries have a proud history of serving humanity without regard for race, religion or politics or without benefit to personal interests. Our ways and means of aid have changed but our ultimate goal to help the sick and needy have not changed. All Healthcare Auxiliaries across the Province are connected by the BCAHA Emblem which represents strength, courage and dedication to the cause.

OR:

Installing Officer begins: It is indeed an honour to have the privilege to install the officers of the ______for the year______.
Since the time of Florence Nightingale, the flame of a candle has been the symbol of volunteer service to mankind – a sign of help and hope for the sick and needy. In keeping with this tradition, the candle flame represents dedication to serve the patients of ______hospital(healthcare facility)
The candle also constitutes the continuing flame of loyalty and commitment to duty of the executive as the officers of the ______Auxiliary are installed in office for the ensuing year.

THEN CONTINUE:

Volunteer service to mankind opens a door to knowledge, achievement and friendship, and the opportunity to develop leadership capacity while dedicating part of your free time to help provide and improve patient care and comfort in the healthcare facility you serve as part of the ______hospital(healthcare facility) family.

Installation of officers is a time to challenge the members of the Executive to lead your Auxiliary with vision, with commitment and with dedication to the goals and ideals of your Auxiliary. All members of the Executive are challenged to be familiar with the Constitution and Bylaws of your Auxiliary along with any associated Policies and Procedures. Such documents should be reviewed regularly to ensure they adequately relate and meet the current needs of your Auxiliary.

To the Retiring President,______,you have been guardian of the gavel, a symbol of your leadership and authority as President. The members join me in thanking you for serving our Auxiliary this past year. Your role as Past President will now be to mentor the new executive and assist where and whenever you are requested to do. Will you accept this duty?

Past President replies --- I will.

Please light the first candle.

Will the new executive please come forward as your names are called:

President ___

1st Vice-President _

2nd Vice President __

Treasurer __

Secretary : _

Installing Officer to Secretary: As secretary ______, you are the custodian of the records of your Auxiliary and it is your duty to keep factual and concise minutes of all meetings of the Executive and of the Auxiliary. You shall attend promptly and efficiently to all general correspondence of the Auxiliary ensuring the written word accurately reflects the values and positive image of the Auxiliary. Your role requires diplomacy and skill to ensure minutes are accurate and transparent. You will co-operate with other Members of the Executive in all the work of the Auxiliary.

Do you accept these duties?

Lights candle from first flame

Recording Secretary replies : I do.

Installing Officer to Treasurer: As Treasurer,______you are the fiscal officer of the ______Auxiliary. You will be a major influence on the financial capacity of your Auxiliary.

It is your duty to have oversight of all income and expenditures approved by the members and ensure all books and records are maintained according to standards as required by auditors, CRA and other regulatory bodies as applicable. You will present accurate financial reports to all meetings of the Executive Committee, and the Membership or whenever so requested by the President.

Are you prepared to carry out these duties to the best of your ability?

Treasurer replies “I do”

Lights candle from first flame

[If there is no 2nd Vice-President, proceed directly to 1st Vice President.]

Installing Officer to 2nd Vice President: ______, Your role is to become familiar with the duties of the President and First Vice President so that in the absence of the President and the First Vice President, you are prepared to preside at meetings of the Executive Committee and the Auxiliary. You will assist in anyway possible to ensure the smooth functioning of your Auxiliary and the various activities that may be undertaken this year. You are urged to take advantage of educational conferences whenever possible. Do you accept this responsibility?

2nd Vice President replies “I do.”

Lights next candle

Installing Officer to 1st Vice President: ______It is your duty as 1st Vice President to be familiar with the duties of the President and in her absence preside at meetings of the Auxiliary and of the Executive Committee. Also, together with or in the absence of the President or at her(his) request, you will be expected to represent your Auxiliary from time to time at various functions including area and provincial conferences whenever possible. You will promote and encourage the co-operation of all the membership so that the ______Auxiliary will continue to grow and prosper. it is your duty to be supportive and assist in every way. Do you accept this vital position?

1st Vice President replies “I do”

Lights next candle

Installing Officer to President: ______ you have been elected to the highest office in this Auxiliary and bring knowledge and experience to your role as President. You will use your talents, abilities and resourcefulness to organize the year’s work and motivate the members. You are charged to preside with dignity, fairness, impartiality and maintain harmony. You are expected to represent your Auxiliary at Area and Provincial Conferences of the British Columbia Association of Healthcare Auxiliaries and other public events from time to time.The members of the Executive and the ______Auxiliary support you in all that the Auxiliary may undertake.

______(Name of new President) Will you accept the duties and responsibilities to keep the goals of our past in the forefront and provide leadership to the officers and conveners now being installed in office for the ensuing year?

President replies “I am.”

Lights last candle

Will the following conveners (directors) please come forward:

List committee conveners/directors (e.g. Thrift shop, gift shop, phoning, etc.)

______

InstallingOfficer : While the primary officers carry the bulk of the load, each of you in your position as convener (director) makes an important contribution by working together to guide the direction of the activities of your Auxiliary. The complete success of your Auxiliary’s activities depend on the way you fulfill your duties. Do you promise to carry out your duties to the best of your ability?

All respond “I will”

Installing Officer to all members: Will all the Auxiliary Members please stand.

Members of the ______Auxiliary, you too, have your responsibilities. Your Executive and conveners (directors) alone cannot make your Auxiliary what it might be. In keeping with tradition, your commitment to the goals of your auxiliary require continued support to the Executive and conveners (Directors) of the ______Auxiliary. The success of your Auxiliary is no stronger than its individual member and their willingness to give of themselves to support the work of the Auxiliary. Members, do you pledge your full support to the Executive and conveners now being installed for the year ______?

Response”I do.”

Members may be seated.

Installing Officer — To the officers and conveners, if your actions inspire others to dream more, to learn more, to do more and to become more, you are leaders and bring new energy to your auxiliary. May each of you enjoy your duties and find new opportunities to inspire the membership and continue the success of the YOUR Auxiliary.

With the challenges given to each of you, the pledges you have made, and the privilege granted me by the members, I hereby declare each and every one of you officially installed in your respective offices to which you were elected for the ensuing year.

(Name of New President)______I now ask you to accept the gavel as a symbol of your office, to be used wisely and with discretion,

And to keep the flame(s)of dedication and commitment burning brightly throughout the coming year.

Installing Officer---- Offer congratulations to New Executive.

---- If so desired, present flowers to each executive member and convener

(A single carnation to each is a good choice.)

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You may wish to conclude the installation ceremony with either of the following:

"Keep us O Lord, from pettiness;

Let us be large in thought, in word, indeeds.

Let us be done with fault finding and leave off self seeking.

May we put away all pretense and meet each other face to face

_without self pity and without prejudice.

May we never be hasty in judgment and always generousof spirit.

Let us take time for all things, help us to be calm, serene andgentle.

Teach us to put into action our better impulses,

_help us to be straight forward and without fear.

Grant that we may realize it is the little things that can create differences;

that in the big things of life, we are one.

And may we strive to touch, and to know the great human heart

that is common to us all, and

O Lord God, let us not forget to be kind."

written by a Mary Stewart, (died 1943) Colorado, USA.

OR:

Today, may I be open to others’ ideas and beliefs, respectful of our differences, not threatened by them. May I grow in understanding of my own motives, knowing that people often act out of fear. May I be a force for replacing fear with insight, helping us all to be patient and kind as we talk. Strength, real strength, can always find compromise; working together, may we find a common ground; and enable us to move forward with a shared purpose. May we see what is truly important and unites us, focusing on that, to banish roadblocks of ego and fear; today, may I be open to others’ ideas and beliefs.