AUTHOR SUBMISSION GUIDELINES

TABLE OF CONTENTS

Submission Package...... 2

.ZIP...... 3

Dropbox...... 3

FTP...... 3

Manuscript Preparation...... 4

General Formatting Points...... 4

Prelims...... 5

Footnotes and Endnotes...... 5

Block Quotations...... 5

Lists...... 5

Subheadings...... 6

General Style Points...... 7

Abbreviations, Contractions and Acronyms...... 7

Capitalization...... 8

Italics, Underlining and Boldface...... 8

Quotation Marks...... 8

Interpolations...... 9

Serial Commas …………………………………………………………………………..9

Hyphens and Dashes ……………………………………………………………………..9

Ellipses ………………………………………………………………………………….10

Numbers …………………………………………………………………………………10

Special Characters ………………………………………………………………………10

Translations …………………………………………………………………………...11

Other Miscellaneous Points ……………………………………………………………..11

Artwork...... 12

Placeholders...... 12

Credit Lines...... 13

Abstracts and Keywords...... 13

Permissions...... 13

Frequently Asked Permissions Questions...... 15

Checking the Final Submission...... 18

Indexing...... 19

Appendix...... 22

Author Checklist...... 22

Permission Tracker………………………………………………………………………23

SUBMISSION Package

In order for your manuscript to be accepted, the following items must be submitted in one complete package to your Peter Lang editor. If the items are not all submitted simultaneously or are not of acceptable quality, Peter Lang reserves the right to reject the submission, make formatting alterations so the book conforms to our style as outlined below, or require you to make revisions before resubmission.

When all your materials are ready, please submit the entire submission package to your Peter Lang editor. Usually this would be by way of .ZIP files, Dropbox, or the Peter Lang FTP site (if you wish to use the FTP site, please consult with your Peter Lang editor first). In any case, you must provide the items below in your submission:

  • Manuscript Text
  • Prelims
  • Intro/Chapter 1
  • Subsequent chapters in order
  • Appendix/ces
  • List of Index Terms (if available at this stage)
  • Artwork: Graphs, Charts, Tables, Images (if applicable, in their original file formats)
  • Permissions
  • Permission Tracker (form provided on page 23 of this document)
  • Permission Forms (please ask your Peter Lang editor for templates if required)
  • Abstracts & Keywords
  • Series Editor Approval (if the book is in a series)

In all cases, please label the files with the chapter numberand file type. For example: “Chap 09–Abstracts & Keywords” or “Chap 02–Permission Form.”

If any part of the book involved another individual not listed on your publishing contract (such as a foreword writer or a translator), please contact your Peter Lang editor immediately, as additional forms/agreements may be needed as part of your package.

If you cannot meet the deadline for the submission of all elements in the package, you must notify your Peter Lang editor immediately as a delay in submission of a complete submission package may cause delay to the publication of the book.

Please note that the submission deadline of the manuscript must include approval of the manuscript by the series editor, if your book is in a series. You should normally provide the final manuscript draft to the series editor at least one month before your submission deadline so that he or she may review the text and provide approval or revision requirements. Please discuss this issue with your Peter Lang editor if you are unsure of the procedure.

.ZIP

If you will be submitting via email, please adhere to the labeling system outlined above and combine all items in a single folder. The manuscript parts, permissions, and artwork items to be submitted should each be included as subfolders. Once all items are collected, please zip the folder and email it to your Peter Lang editor in a message that includes your final checklist (provided on page 22 of this document). Once the final files have been provided to Peter Lang, no additional revisions to the manuscript or other materials will be accepted (unless approved in writing by your Peter Lang editor). You will be sent the page proofs for review before printing.

Dropbox

If you will be submitting via Dropbox or another file-sharing platform, please adhere to the labeling system outlined above. The manuscript parts, permissions, and artwork items to be submitted should each be included as subfolders in Dropbox. To upload documents, you will simply need to create a folder, click the Upload icon from the top menu, and use the pop-up to browse your computer for the correct file to upload. Additional guides for using Dropbox are available on the Dropbox website itself. Once all items are uploaded, you must email your Peter Lang editor your final checklist (provided on page 22 of this document) and share the Dropbox folder so that the items can be downloaded for review and acceptance. Once the Dropbox link has been provided to Peter Lang, no additional revisions to the manuscript or other materials will be accepted (unless approved in writing by your Peter Lang editor). You will be sent the page proofs for review before printing.

FTP (PLEASE CONSULT WITH PETER LANG EDITOR FIRST)

If you will be submitting via file transfer protocol (FTP), please adhere to the labeling system outlined above and combine all your materials in a single folder labeled by your last and first name. The manuscript parts, permissions, and artwork items to be submitted should each be included as subfolders. Once all items are collected, please submit the entire folder containing all the materials:

  • If you are using a PC, you can access Peter Lang’s FTP by opening My Computer/Windows Explorer (not Internet Explorer); input the following address into the navigation bar and the username and password when prompted:
  • Site Address: ftp://ftp.plang.com/
  • Username: plangauthor
  • Password: publish
  • To submit the materials, simply copy the folder from your computer to the Authors folder located under FTP Share.
  • If you are using a Mac, you can access Peter Lang’s FTP using a file transfer program, such as Fetch (

Once you have submitted the materials, please send your Peter Lang editor an email with your final checklist (provided on page 22 of this document). Once the final files have been provided toPeter Lang, no additional revisions to the manuscript or other materials will be accepted (unless approved in writing by your Peter Lang editor). You will be sent the page proofs for review before printing.

Manuscript PREPARATION

We expect you to submit a clean, consistent manuscript, with all chapters free of typos and grammatical errors. When reviewing the complete manuscript, you should be editing for style, usage, spelling, punctuation, and general coherence. We want you to keep your individual voice and style as much as possible, so we encourage you to make only those changes necessary to improve the text. Using the spelling and grammar check function in Word will not suffice. You also need to edit the text for meaning and readability. We suggest havingtwo to three colleagues read themanuscript prior to submission. In your editing of the complete book, please consider consistency across chapters. You may be required to resubmit or rewritesome material if it does not adhere to these guidelines.

General Formatting POINTS

Before submitting the electronic files to your acquiring editor, make sure each chapter is free of typographical and factual errors, that it complies with the book’s style, and that the chapters conform to the following:

  • MS Word .DOC or .DOCX file format.
  • Formatted as follows:
  • Times New Roman font style;
  • 12pt font size;
  • Double spaced;
  • 0pt spacing before and after paragraphs;
  • 1” (2.54cm) margins.
  • Any incorrect or additional line breaks removed from the text.
  • Indented internal paragraphs with ½” (1.25cm) tab indention rather than line spaces between paragraphs (indentation should not be used for the first paragraph in any new section, as demonstrated in the example of proper subheading labeling later in these guidelines).
  • Justified right margins of all blocks of text (including block quotations, notes, and references); headings are left-justified only.
  • Each text begins with the name of the chapter in title case, centered, and in bold.
  • Each chapter is structured in the following order:
  • Chapter title
  • Main text
  • References & Notes (these must be at the end of each chapter, rather than the end of the entire book)
  • Book parts (if the book is separated as such) are identified with a half-title page added to the first chapter in that part.

Additionally, please ensure that each chapter conforms to the following guidelines for structure, lists, headings, and other formatting elements.

Prelims

The first file that should be included in the manuscript submission is a single Word document titled Prelims. This document should have the following items (if applicable) in this order:

  1. Dedication
  2. Epigraph
  3. Table of Contents
  4. List of Illustrations and List of Tables
  5. Foreword
  6. Preface
  7. Acknowledgements
  8. List of Abbreviations

Footnotes and Endnotes

Endnotes should be used for notes and for citations (if you are choosing to use note citations rather than in-text parenthetical citations). Please ensure that all notes which are included in the book are embedded notes using the References function in Word. If youhave inserted footnotes or you find that the notes are being numbered with Roman numerals, you will need to convert and/or renumber your notes:

  1. Go to the References tab.
  2. Click the Footnote & Endnote Dialog Box Launcher (the arrow in the footnotes menu).
  3. Under Location, make sure Endnotes, End of Document has been selected. Click on Convert if you must make footnotes into endnotes.
  4. Under Format, use the dropdown to change the format from Roman numerals (i, ii, iii) to Arabic (1, 2, 3).
  5. Click the “Apply” button.

If you wish to use footnotes rather than endnotes in your work then please consult with your Peter Lang editor.

Block Quotations

Any quotation of 40 or more words should be set with additional ½” (1.25cm) margins on the left and right and should be separated from the main text by a line space above and below. If the subsequent text is a continuation of the main text containing the block quotation, the continuing paragraph should not be indented.

The in-text citation or endnote for a block quotation should be placed right after the final punctuation mark. No punctuation mark is used following the source.

Lists

  1. If you will be using lists of items in the text, we recommend that you avoid using MS Word’s numbering tool, as the formatting for the tool often does not transfer into our typesetting software correctly. Instead, please type out the numbers and indent the list by an additional tab (such as how this list appears). Please do not adjust the margins further or apply any other formatting.
  2. Numerals or letters enumerating items in a list within a paragraph (1) should be enclosed in parentheses and (2) should not be followed by a period.
  3. If the list cannot be numbered, use MS Word’s bullet list tool, selecting the first basic circular bullet; please do not adjust the margins or standard formatting inserted by Word when using this tool.
  4. Periods/full stops should be omitted after items in a vertical list unless one or more of the items are full sentences.
  5. If the vertical list completes a sentence begun in the preceding paragraph, the final period should be omitted unless commas or semicolons separate the items in the list. When commas or semicolons in a vertical list separate items, each item should begin with a lowercase letter.
  6. As with block quotes, a space should be added above and below all lists so that they are set off from the general text.

SubheadINGs

We strongly recommend youdo not exceed three levels of subheading. If you find there are more than three, consider editing the text so you have a maximum of three levels in the book as too many levels become very difficult for the reader to discern. Remember that subheadings must be presented in order; you cannot introduce a secondary subheading without a primary subheading preceding it.

Subheadings should be unnumbered, in the same font and size as the text (Times New Roman, 12pt), and should be in title case (not all caps or small caps). An extra line break should be used when starting a new subsection.

The A-level subheading, or primary subheading, should be boldface and centered on the page. The B-level subheading, or secondary subheading, should also be boldface but flush left on the page. The C-level subheading, or tertiary subhead, should be in all italics and run in at the beginning of a paragraph. All subheads should be in title case, as demonstrated below. Examples of each subheading are provided below; please be sure this formatting is applied throughout the book:

A-Level Subheading

Text of the first paragraph following the A-Level Subheading then goes here and is formatted as normal text.

B-Level Subheading

Text of the first paragraph following the B-Level Subheading then goes here and is formatted as normal text.

C-Level Subheading. The C-level Subheading is run in at the beginning of a paragraph like this.

GENERAL STYLE POINTS

U.S. Style:

For texts in the education discipline, Peter Lang refers to the Publication Manual of the American Psychological Association. For non-education texts, Peter Lang refers to the Chicago Manual of Style. The Merriam-Webster Collegiate Dictionary is the reference for all questions of U.S. spelling. Unless otherwise pre-approved by your acquiring editor, please adopt the style applicable to the type of book you are submitting, particularly in regards to the references (i.e., endnotes, bibliography).

British Style:

Please consult with your Peter Lang editor as to the most appropriate style convention to follow. When using British style, especially within the humanities, it is usually appropriate to follow Hart’s Rules or MHRA style.

SPELLING AND PUNCTUATION

You must follow either U.S. or British spelling and punctuation and this style must be applied consistently across the manuscript chapters. Whichever you use, you must use –ize endings (realize, organize, etc.).

ABBREVIATIONS, CONTRACTIONS AND ACRONYMS

U.S. Style:

Use a period/full stop:

  • For all abbreviations and contractions: ed., vol., no., Dr., Mrs., St.;
  • After initials in a name: R.A. Butler;
  • In acronyms, such as initials of organizations or associations: B.B.C., M.L.A.

When writing about the United States:

  • U.S. should be used with the periods (as opposed to US) when the word is used as a modifier; United States should be used when the words are used as a noun (e.g., “U.S. currency” and “the United States has acted…”)

British Style:

Use a period/full stop:

  • If an abbreviation does not end with the final letter of the word: ed., vol., no., Rev.;
  • After initials in a name: R.A. Butler.

Do not use a period/full stop:

  • If a contraction ends with the final letter of the word: Dr, Mr, Mrs, St, eds, edn;
  • In metric units of measurement: cm, kg;
  • In acronyms, such as initials of organizations or associations: RAC, BBC.

Capitalization

Use capital letters:

  • For proper names of institutions, movements, or organizations and for words derived from proper names (Dantesque, Latinize);
  • For prefixes and titles (President Barack Obama);
  • For recognized geographical names (Northern Ireland);
  • For proper names of periods or natural phenomena (Jurassic);
  • For historical eras and events (the Reformation);
  • For trade names (Levi’s).

Do not use capital letters:

  • For descriptions of geographical regions (northern England);
  • For political theories (socialism, communism, fascism, the left, the right);
  • For academic subjects (literature, history).

ItalicS, UNDERLINING AND BOLDFACE

Unless instructed by your Peter Lang editor, underlining should not be used anywhere in the text. Underlining should not be used as underlining interferes with descending characters, such as g, p, q, and y, causing a dark area on the printed page. Instead, italics should be used for the purposes listed below and to show emphasis. Italics should also be used as opposed to boldface for emphasis. Boldface and underlining will not be accepted and will be changed to italics if used in the text. Please note: often by default, Word formats websites in blue type with underlining—please remove the underlining and change all text to black.

Also use italics:

  • For names of ships, film and play titles, works of art, long poems, paintings, books, newspapers, magazines, journals, television program names;
  • For foreign words and phrases not in common use;
  • For key terms or coined words.

Do not use italics:

  • For poem, essay, and short story titles; instead use roman type and quotation marks;
  • For foreign words in common usage (e.g. rendezvous).

Quotation Marks

U.S. Style:

Double quotation marks should be used to enclose quotations in text. Single quotation marks should be used within double quotation marks to set off material that in the original source was enclosed in double quotation marks, such as: Miele (1993) found that “the ‘placebo effect,’ which had been verified in previous studies, disappeared when behaviors were studied in this manner.”

In U.S. style, the period/full stop ending a sentence enclosed in quotation marks is placed inside the closing quotation mark: “There is no reason to inform the president.” A question mark or exclamation point should be placed inside the quotation marks only when it is part of the quoted matter. Semicolons and colons should be placed outside quotation marks.

British Style:

Single quotation marks should be used to enclose quotations in text. Double quotation marks should be used within single quotation marks to set off material that in the original source was enclosed in double quotation marks.

In British style, punctuation is not placed inside the closing quotation mark unless it is part of the quoted matter.

INTERPOLATIONS

Use square brackets for an editor’s interpolation: “in many respects [hers is an] exemplary biography.”