Australian High Commission, Accra
JOB DESCRIPTION - RECORDS OFFICER/CASHIER
About the Australian High Commission in Accra
The Australian High Commission represents the Australian Government in advancing the interests of Australia and Australians in Ghana and surrounding countries. The High Commission deals with a range of matters - including politics, economics, trade and investment, culture, and development cooperation - and seeks to work with our regional partners to further these interests.
The High Commission is also responsible for the protection and welfare of Australians in West Africa and contributes to Australia’s security through regional engagement with key government and business organisations.
About the Role
The Corporate Records Officer/Cashier supports the work of the corporate section of the Australian High Commission in Accra. The successful applicant will be responsible for the AHC’s Records Managements System and ensure that the Mission’s records are secure, appropriately maintained and readily accessible. They will also be the High Commission’s Cashier responsible for the daily petty cash requirements. Some SAP and IT skills may also be required.
The Key Responsibilities for this Position are:
· Manage the High Commission’s file sentencing, and archiving and retrieving of records into Electronic Document and Records Management System
· Perform all cashiering duties, including ensuring collections and banking meet standards, prepare invoice for personal use of official telephones
· Administer the finance and budget processes, using the DFAT financial management system (SAP)
· Coordinate service providers for the repair and maintenance of IT equipment
· Escort and supervise service providers as required
· Provide administrative support to the reception staff as required.
· Develop and maintain relationships with service providers and other relevant contacts
· Provide back-up IT support to the High Commission’s IT Administrator
Application
Applicants must demonstrate their qualifications for the position according to the below selection criteria. A CV noting specific skills and qualifications is also required. Applicants are also to provide the telephone number and email contact details of two referees. Please note that only those short listed for interview will be contacted.
Qualifications/Experience
· Demonstrated administrative and records management experience
· Understanding of accounting processes. Knowledge of SAP is desirable
· Experience working with IT hardware and software desirable
· Strong oral and written communication skills
· Experience in delivering a high level of client service
· Ability to work independently and in a small team
· A high level of familiarity using Microsoft Word, Excel and Outlook.