Minutes

ePermits Working Group Meeting

Wednesday, January 27, 20162:30 p.m. – 4:30 p.m.

Room 332A Emergency Operations Center (EOC)

201 NW 84th Avenue, Plantation, FL 33324

Minutes

January 27, 2016 ePermits Working Group Meeting

Page 1 of 3

  1. Chairperson Jeffery Halsey opened the meeting at approximately 2:36 p.m.
  2. Mr. Halsey reviewed and summarized the Working Group’s activities to date:
  3. Kick off in July 2013 and governance established
  4. Ambassador program established through 2014
  5. Statute change allowing P.E. electronic sign & seal effective December 2013
  6. May 2015 BORA adopts Uniform Application
  7. July 2015 change to Chapter27-66 initiated
  8. October 2015 RFI presented
  9. December 2015 Tamarac/Broward initiative to implement fully electronic SRRA(asbestos)begun
  10. February 2016 expect Commission approval of Chapter27-66 changes
  11. Mr. Halsey reviewed the comments from our vendor on the RFI:
  12. Two proposals in RFI: Single permitting system and Contractor database
  13. Working Group must guarantee a customer base to support a viable ROI for any such project
  14. This single ePermitting system would have limited functionality (take in application and send to agency). To build more functionality into the countywide ePermitting system, would duplicate functionality of existing systems and raise integration and maintenance costs exponentially so that is would make more sense for everyone to move to one system, not a viable option.
  15. Must have high probability of ROI. For example, if the contractor’s database handled 150,000 hits annually at a charge of $7 per hit, total revenue would be $1,050,000 per year or just over $5,000,000 over five years. This would interest a potential vendor - only if guaranteed that all contractors were made to use the system. Again, emphasis on guaranteed customer base.
  16. Discussion of vendor comments ensued:
  17. Countywide Contractor database
  18. Use must be voluntary (optional to register and pay fee)
  19. Though voluntary, contractors more likely to register on Countywide database instead of with multiple municipalities
  20. Potential negative impact to city revenue
  21. Potential funding through IT surcharge
  22. Similar to State’s DBPR
  1. Mr. Halsey summarized where we stand now
  2. Change agent with authority is required but not yet identified as discussed in October
  3. Examples of successful major change initiative: Climate Change and County ERP
  4. No financing
  5. No guaranteed customer base needed for public/private initiative
  6. Working Group overlap with Alliance’s Permitting Action Team
  7. Mr. Halsey’s perspective:
  8. Team (Working Group) formed to make radical change
  9. Create a whole new world - constructive chaos
  10. Founded on the customer’s permitting experience in 30+ cities (municipal agencies)
  11. Create a new way of doing business based on a customer centric perspective focused on the entire permitting experience in Broward County (not that of just one jurisdiction)
  12. Not incremental, but substantial, fast change
  13. We aren’t there
  14. Alliance Permitting Team is focused on a more incrementalapproach
  15. Discuss folding team into the Alliance’s team
  16. Two teams: technical and other issues
  17. Focus on building a successful integration between just a few key jurisdictions, with success the others will follow
  18. Motivations are jobs/economic development and public safety
  19. Alliance to be lead agency with representation to include BORA, LOC,BCBO, BO, Fire Marshall
  20. Motions:
  21. Support showcasing electronic communication between three (3) cities and the County on two (2) County permits each. Approved. Vote: 10-0
  22. Support concept of a countywide contractor’s database with funding recommendations at future date. Approved. Vote: 10-0
  23. The Greater Fort Lauderdale Alliance to take the lead on permitting (not ePermitting). Hold in abeyance the continuance of the Working Group. Approved. Vote: 10-0
  24. Meeting to follow up with Alliance to recommend coordination of the two groups.
  25. The meeting adjourned at 4:13 p.m.

Meeting Action Items
1 / Jeff to meet with the Alliance to recommend coordination of the two groups to collaborate, with focus on the three motions above, then follow-up with Working Group members

Contact Information for these Minutes

Connie Boden, Broward County/PPD
(954) 519-1405
/ Jeffery Halsey, Broward County/PPD
(954) 519-1468

Attendees

Sergio Ascunce, Building Officials Association of Florida (BOAF)

Steve Bassett, Commissioner, Florida Building Commission (FBC)

Jack Bennings, CareerSource Broward / Greater Fort Lauderdale Alliance (GFLA)

Ken Koch, Representative, Broward County Building Officials (BCBO)

James Dipietro, Administrative Director, Board of Rules and Appeals (BORA)

Jeffery Halsey, Broward County EPGMD/PPD

Debra K. Mink, Building Owners and Managers Association (BOMA)

Vicki Morrow, Broward County GIS

David Rosenof, President, Broward League of Cities

John Siegle, Construction Association of South Florida (CASF)

D. Cris Fardelmann, Board of Rules and Appeals

Joan Fletcher, City of Lauderhill GIS

Thuy Turner, Broward County/PRD

Connie Boden, Broward County/PPD