830 Auditorium Use Policy

The School District buildings are public buildings and a variety of persons may want to use the auditorium for many reasons. The School District is pleased to provide the community with outstanding auditorium facilities. The school district also recognizes that it has a responsibility to ensure the proper maintenance of school property and equipment because it is important to adequately protect the taxpayer’s investment. The high school auditorium provides a special purpose and with it comes special procedures that are needed to maintain and protect the facility.

Fees: Facility reservations, damage deposits and rental fees are paid directly to the HS office. All fees are due at the time of reservation.

  • $75 facility rental fee for non-school related functions. A $75.00 damage deposit is required at the time of the reservation by non-school groups. Provided there are no damages, it will be returned following the event. If there are damages, the group is responsible to fund the repairs.
  • Custodial fees are the responsibility of the group using the auditorium. Custodial fees are $12.00 per hour if it requires extra duty pay.
  • Specialized lighting requests other that the school lighting system (6 preset lights) must be arranged through the music association. There are additional charges for specialized lighting. Please contact the GHS music department for further information and coordination.
  • The GrantsburgSchool Districthas a high-quality projection system for presentations. In order to ensure the projection system will be enjoyed for many years, please follow the following guidelines:

Reservations are required at least one week in advance. Contact the HS office to reserve the auditorium, and then notify DistrictTechnologyCenter staff of your intentions to use the projector (463-5165 ext. 160).

For non-school events outside of the school day, the group must hire a trained GrantsburgSchool District staff member to operate the projection system. Payment of $50 is the fee for a 3 hour block of time (in addition to the auditorium rental fee and other associated fees). This fee is due one week before your event.

For School or Community Education events outside the school day, a trained staff member must be present. If this is not possible, a trained staff member must be hired.

  • Staff members, before first use of the projection system, please contact District Technology Center (DTC) staff to receive training on the equipment.
  • To lower the auditorium screen, please contact DTC staff or the head custodian.
  • When you are finished with your presentation, please contact DTC staff or HS Custodian to raise the screen (if necessary).

Procedures for Utilizing the Auditorium

School Groups and Non-school groups

  • Turn off all lights prior to leaving.
  • Appoint ushers to be on duty throughout the duration of all events
  • Ushers are responsible for monitoring “auditorium etiquette.”
  • Unplug and lock the sound system after use
  • Allow no pop or food in the auditorium
  • Use utmost care moving the curtains because rips are increasing
  • Remove materials and props from the facility immediately after the event
  • Protect the carpet and stage flooring by laying down sheets of pressboard for any items that are dirty or that could cause damage (i.e. cement blocks).
  • Check all doors prior to leaving to ensure complete security.
  • Allow no one on the stage unless they are performing or are stage support personnel (lighting, sound, etc). This is to protect the stage curtains and stage equipment,
  • Where appropriate, print Auditorium Etiquette on all programs and brochures (expectations are easier to enforce when they are properly communicated).

Auditorium Etiquette

Once a performance has started, admittance into the auditorium will be between selections or at obvious breaks in the presentation

During a presentation, please do not leave the auditorium except for an emergency

Supervision is required. Please do not let children run around in the auditorium unattended.

Absolutely no pop or food is allowed

Out of courtesy to others viewing the program, no hats are allowed!

Thank you for respecting the above guidelines. Your cooperation will benefit the performance and those in attendance.

GRANTSBURG SCHOOL DISTRICT POLICY

ADOPTED 1/25/99

Revised May 22, 2006