Functional Area: Asset Accounting / AuC Distribution Rule
Purpose
Use this procedure to assign an asset under construction distribution rule.
Trigger
Perform this procedure when an asset involves cost collection over a period of time, but a project is not required, and the “Departmental Asset Under Construction” web form is submitted ( Based on this, the rules for AUC distribution to capitalize the asset must be defined.
Prerequisites
A Departmental Asset is being built over time.
Menu Path
Use the following menu path(s) to begin this transaction:
- Select AccountingFinancial AccountingFixed AssetsPosting Capitalize Asset u. Const.Distribute to go to the Settlement AuC: Initial screen.
AIAB
Business Process Information
Not all Assets Under Construction will be managed through a construction project with a Work Breakdown Structure (WBS element) involved. Many times there is a need to capture costs in building a departmental asset before final capitalization. Assets that will involve cost collection over a period of time but do not need a project will use this process. The distribution to capitalize assets will use this transaction.
Upon receipt of the “Departmental Asset Under Construction” web form, Asset Management (in coordination with Capital Finance) will decide if the asset should use this method or if a WBS element is needed.
The asset class for AuC Departmental is 44200.
Asset Management will be responsible for the development of the AuC Distribution Rule for AuC Departmental assets.
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Asset Accounting / AuC Distribution Rule
Procedure
1. / Start the transaction using the menu path or transaction code.
Settlement AuC: Initial screen
2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company Code / Required / Organizational unit within Financial Accounting
Example:
UC
Asset / Required / The asset number internally assigned by SAP to track the asset
Example:
16000004
Sub-number / Required / Number used to track a new component or funding source of an asset
Example:
0
Layout / Required / Name of the layout that impacts how planning information is presented by the transaction using it
Example:
1SAP
Use the drop-down box to select one of the standard SAP layouts.
Addit. area / Required / Additional Depreciation area
Example:
01
Defaults to Depreciation area 01 (Modified Accrual).
3. / Click .
/ If you want to limit your search of documents to an asset by other criteria, enter criteria on the following screen.
AuC line item display: further selection criteria
4. / Enter the specific criteria if needed, otherwise click .
Settlement AuC: Initial screen (2)
5. / Click .
Settlement AuC: Line item list
6. / Click to the left of the line for which you want to establish a distribution rule.
/ Since there is no distribution rule already established, you will get a red light.
/ Every line must have a distribution rule.
7. / Select Edit Enter distribution rules Shift+F6.
Maintain Settlement Rule: Overview
8. / As required, complete/review the following fields:
Field / R/O/C / Description
Cat / Required / Code for the category to which the work center belongs
Example:
FXA
Should there be a need to move costs to a cost center, a journal entry would be used to move these costs, therefore all remaining costs would go to the real asset by using category FXA (Asset).
Settlement Receiver / Required / The key identifying the object to which costs are allocated during the settlement procedure
Example:
21000133-0
Enter the Asset Number / Sub Number.
% / Required / Specifies the percentage, at which costs collected in the sender object are distributed to the specified settlement receiver
Example:
100
Equivalence no. / Optional / The costs collected in the sender object are distributed to the settlement receivers, in proportion to the equivalence numbers
Example:
N/A
Not being used at this time.
Amount / Optional / Indicates the value of the line item of an accounting document
Example:
10000
9. / Click .
Settlement AuC: Line item list (2)
10. / Click .
Information
11. / Click .
Settlement AuC: Line item list (3)
12. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Distribution rules saved”.
13. / You have completed this transaction.
9/18/2017
Ver: / AA_AIAB_AuCDistributionRule_0_FinancialProcessorAssets.udc
© University of Cincinnati / 1/10
Work Instruction
Functional Area: Asset Accounting / AuC Distribution Rule
Result
You have created the AuC Assignment of Distribution Rule.
Comments
SAP allows you to settle three ways: 1) percentage, 2) amount, 3) proportion. UC will only use the percentage or amount settlement.
9/18/2017
Ver: / AA_AIAB_AuCDistributionRule_0_FinancialProcessorAssets.udc
© University of Cincinnati / 1/10