Attendees Listed in Bold Below

ITS Heartland Board of Directors Meeting

April 19, 2016 12:00 p.m. – 1:00 p.m.

Minutes

Attendees listed in bold below

BOARD MEMBERS
Mandy Anderson (President) / Tom Hein (Vice Pres.)
Kurt Rotering (Secretary) / Matthew Volz (Treasurer) / Rusty James (Cons. Dir. #1)
Therese Polum (Cons. Dir. #2) / Tim Simodynes (Iowa Dir.) / Ron Hall (Kansas Dir.)
Randy Johnson (Missouri Dir.) / Jessica Sherwood (Neb. Dir.) / Jared Schwennesen (Okla. Dir.)
Jamie Gilbert (Vendor Dir.) / Peter Savolainen (Acad. Dir. #1) / Ron Barnes (Acad. Dir.# 2)
Matt McLaughlin (Comm. Dir.) / Amy Lucke (Chapter Admin.) / Traci Ulberg (Chapter Admin.)
Brian Nevins (FHWA Rep) / John Gibson (FHWA-Iowa)
GUESTS
Alex Wassman (MoDOT) / Jon Nelson (MoDOT)

Agenda – Minutes – ACTION ITEMS

1.  Roll Call

2.  April 4, 2016 Meeting Minutes Approval

a.  Motion: Matt Volz

b.  Second: Jared Schwennesen

c.  Approved

3.  Treasurer’s Report

a.  Minimal Activity

b.  Current Balance: $99,644.64

4.  2016 Annual Meeting and Committees

a.  Conference Registration

i.  209 people are registered as of 4/18

1.  Ahead of last year

ii. Good balance for the sessions

iii.  $1000 more than last year on registrations

b.  Conference App

i.  Amy is populating

ii. Functioning but will be complete this week.

iii.  Amy will send out an email this week to registrants

c.  Traffic Incident Management Training

i.  Everything is good to go

ii. Monday 8:30 am to 12:30 pm

iii.  29 people currently registered

iv.  Training materials are printed

d.  Operations Symposium

i.  Everything is good to go

e.  Monday Night Event

i.  Monday 6:00 pm to 9:00 pm

ii. Everything is good to go

1.  Location has overflow space if needed

2.  Food at 6:00 pm and 6:45 pm

3.  Amy is creating table-top handout to welcome people

4.  Matt Volz will have the checkbook and credit card

f.  Opening Session

1.  Mandy will moderate

ii. Speakers

1.  John Corbin

2.  ITS America will not attend

3.  KC Smart City Challenge – Kurt has a 5 minute presentation

iii.  Intro of 2015-2016 BOD

1.  Mandy will introduce the board at the Wednesday Business Meeting

g.  Student Competition

i.  Read through abstracts and print out evaluation forms prior to conference

ii. Judging: 7:30 am and mid-morning break

h.  Tuesday Lunch

1.  12:00 pm to 1:00 pm

2.  Mandy will Moderate

ii. Best of ITS

1.  Short presentation

iii.  Student Awards

1.  Kurt will present

2.  Will need checks for students

iv.  Past Presidents awards

1.  Mandy will present

i.  Technical Tours

i.  16 registered

ii. 3 vans – 2 to Ankeny, 1 to W. Des Moines

j.  Wednesday Business Meeting

i.  Financials

1.  On PowerPoint

ii. Intro of 2016-2017 BOD

1.  Mandy will introduce the board at the Wednesday Business Meeting

k.  Closing Remarks

i.  Tom Hein

l.  Other

i.  Iowa DOT has multiple laptops/projectors available if needed

ii. New Board members officially begin at the Wednesday Business Meeting

5.  Social Media

a.  Pulse went out this week

b.  Open Rate

i.  Pulse 30-35%

ii. National 20%

c.  Click Rate

i.  Pulse 15 – 20%

ii. National 7%

d.  Social Media coordinator will continue to track metrics

6.  Training Committee

a.  No update

7.  Future Annual Meeting

a.  No update

8.  Elections

a.  Mandy reached out to Austin Yates because he was nominated for another position and lost.

b.  Also Received interest from Andrew Reid and Chris Albrecht

c.  Board Bylaws states:

“…vacancy shall be filled by the Board for the unexpired portion of the term.”

d.  Motion by Kurt Rotering: Add Austin Yates to fill the vacancy of Social Media Coordinator

e.  Second: Jared Schwennesen

f.  Approved

9.  Smart City Challenge – Kansas City support

a.  Kurt provided a summary

10.  SHRP@ L36 Application

a.  Tom Hein and Matt Volz are leading this charge

b.  Letters of support have been received from some of the states

c.  States will be polled for information on their History, etc.

d.  Application due April 29th

11.  Board Meeting during Conference

a.  Board Meeting: 4:30 to 5:30 in the Chambers Room

b.  Current Board Members need to bring binders if they have them.

12.  Open Discussion

a.  MCOMP

i.  Draft COO is under review and looking good.

ii. Olsson is doing a good job

13.  Open Action Items

a.  Reviewed

14.  Adjourn – 12:50 p.m.