Date: April 20, 2016
Time: 3:45; Library
Attendees: Joan Roth,Kelley Brunner, Janet Schwertley, Susan Fraioli, Jill Rees, Stephanie Fierro, Tammy Thaete, Arlen Sykes, Janice Osieja
Absent:
Review from 3-3-16 minutesJoan did not need to review anything from March 3rd minutes. / Joan Roth
Secretary
Budget
We have over $5,000 in scholastic dollars to be used towards library books/reading wall books. Jill suggests that next year instead of receiving scholastic dollars, the PTO takes the actual proceeds.
Family Dinner Nights has brought in $1,819.94 but we are still waiting on $225 from Firehouse Subs and proceeds from Pita Jungle.
300 Year Books were purchased but Jill has received money for only ½ of that. Mrs. Brunner will send a list serv out to parents as a reminder to buy theirs.
May 13this the deadline for teacher classroom grants.
For the 2015-2016 school year the PTO spent $25,702.23. With direct donations and other fundraisers we brought in $14,503.72. If we continue to not bring in money our funds will be depleted.
Jill reviewed each line item on the PTO Budget for the 2016-2017 school year. The following will be brought to the Colina Community Meeting for approval:
Reduce the following budget line items:
Basket Auction: $5,750
Shopping Rewards: $2,500
Smoothie Sales: $1,500
PTO Operating Expense: $750
PTO Printing Costs: $1,200
Discovery Room: $500
Remove Field Trip Assistance all together.
Library Books: $2,500
NEHS: $250
School Beautification: $250
Staff Appreciation $2,500
Remove Student Planners, IXL for 3rd grade and Non Fiction Books for Kindergarten.
Administrator Allowance: $300
Father/Daughter Dance: $500
Field Day and Field Day for DD: $300 each
Fifth Grade Party: $250
Harvest Festival: $500
Meet the Teacher $200
Science Day: $500
Talent Show: $100
Water Cooler: $350
Remove Direct Donation line item and add Read-a-thon for $5,000
Increase the following budget line items:
Spirit Wear: $750
Watch Dogs: $500
T-Shirts for Students: $3,500 / Jill Rees
Treasurer
Farmers Insurance
This information was given to Stephanie to follow up for the 2016-2017 school year and Community Meeting. / Joan Roth
Secretary
Meeting Attendance
Per our PTO Bylaws, Executive Board Members need to participate in at least 80% of the Executive Meetings and 75% in the Colina Community Meetings.
Mrs. Brunner wants to make sure that once we pick dates for our meetings we keep these dates in place. If something happens where you cannot make a meeting that is a meeting you miss but the date will not be changed. If Mrs. Brunner cannot make a meeting she will have her assistant principal participate on her behalf.
Mrs. Brunner wants to ensure our board is cohesive and working together. She would like to squash any negative conversation that may be happening on the outside in regards to our board. If you are on the board do not speak negatively about other board members. We need to be able to speak openly at our meetings. / Mrs. Brunner
Principal
Agenda Items/Location 5-9-16 Colina Community Meeting
Ms. Anderson, new Principal at Centennial, will participate in this meeting. (20 minutes)
Budget approval for 2016-2017 school year. (30 minutes)
We will need to vote in the Executive Board Members for 2016-2017 as well as ask for additional volunteers to fill open positions (Treasurer and Co-VP). (5 minutes)
DISCOVERoom (5 minutes)
If Parent Satisfaction Survey is in, Mrs. Brunner will review the results. (10 minutes)
Year in Review from Janet/Jill. (10 minutes)
Meeting will be held in the MPR as we will have the book fair in the library. / Joan Roth
Secretary
Basket Auction
The basket auction was a success. Heard positive comments about how much fun everyone was having.
Baskets brought in $5,122.47 thus far but this number will increase as money is still coming in.
Janet will post the SAT “Bootcamp” worth $799 on an Ahwatukee Buy/Sell website. All proceeds will go to the PTO. / All
2016-2017 Tentative Board Members
2016-2017 Tentative Board Members
Co-President: Christian Becker
Co-President: Janice Osieja
Co-Vice President: Janet Schwertley
Secretary: Stephanie Fierro
Advisory Board: Leslie Wilkerson
Gina Bolenbaugh
Joan let the group know per our by-laws because Christian notified Joan first she is President. If anyone else wants to be the PTO President it would go to a vote at the Colina Community Meeting between Janice and new person. Same would apply for other positions. / Janet Schwertley
President
Volunteer Thank You Dinner and Gifts
This will take place at our May 18th PTO Transition Meeting. Meeting starts at 6 pm per our PTO Calendar. Janet will order Rigatony’s for dinner. If anyone has any suggestions on gifts, please contact Janet. / Janet Schwertley
President
2016-2017 School Events
The following events will be canceled for the 2016-2017 school year:
Dads and Doughnuts
Family Movie Night
Masterpiece Art
Moms and Muffins
Welcome Back Dance
Winter Event
We will have 4 big events: Mother/Son Pirate Adventure, Harvest Festival, Father/Daughter Dance and Basket Auction.
Thinking about changing the Talent Show to a day event only.
We will continue to have 1 Family Dinner Night per month with the exception of December and May. / Jill Rees
Treasurer