Townof Edisto Beach

2414Murray Street

EdistoBeach,SC 29438

843-869-2505

843-869-3855fax

Forprojects

2018QuarterlyApplicationDeadlinesFundingPeriods

DEADLINE

February1, 2018

May3, 2018

August2, 2018

November1, 2018

January16,2018

April18,2018

July18,2018

October17,2018

ACCOMMODATIONSTAXAPPLICATIONCHECKLIST

DetermineApplication Deadlineforyourproject

CompleteCurrentApplication

If returningto the Boardfor funding, acompleted Performance Reportmustbeonfile forpreviously funded eventsbeforeanewapplicationissubmitted.

CompleteEconomicImpactWorksheet

Attach aDetailed Budget of ExpendituresandRevenues

ProvideProofofExemptionStatus

CopyofTaxExemptDetermination Letter

Federal EmployeeIdentificationNumber

W‐9(Firsttimeapplicantsonly)

Return To: TownofEdistoBeachAccommodationsTaxAdvisory Board2414MurrayStreet,EdistoBeach, SC 29438

If possibleemail all items to

Failuretoprovidecompletedforms ontime maydisqualifytheapplicantfromreceivingaccommodationstax support. MeetingstakeplacethefirstThursdayquarterlyfollowing theapplicationdeadline.Applicantsare requiredtoappearbeforetheBoard topresenttheir request. Applicantswill benotified in writing of theTown Council’sdecision.Fundingrecipients mustrecognizetheTown ofEdistoBeachasasponsor onallpromotional materials.Funds will be disbursed on a reimbursement basis.Copy of Invoice or documentation obligating entity are required.

ACCOMMODATIONSTAXAPPLICATIONGUIDELINES

A. Introduction

1. AsapplicabletoEdistoBeach, theStatelawspecifiesthreegroupsingeneral whichareentitledto receive bedtaxfundsafterothermandateddistributionshavebeenmadefromthetotalfunds available:

a. Town government: “Based on the estimated percentage of costs directly attributed to tourists,”Townexpenditures for“thecriminaljusticesystem,lawenforcement,fireprotection, solidwastecollectionandhealth facilitieswhenrequiredtoserve tourists andtourist facilities.” [6-4-10(b)and(b.4)].

b. Qualified groupsadvertisingand promotingtourisminordertodevelop andincreasetourism. [6-4-10(b.1)].

c. Qualified sponsors of arts and cultural events and for construction, maintenance and operationof facilitiesforcivic andculturalactivities.[6-4-10(b.2andb.3)].

2. Thelawrequiresthatthefundsbespent“primarilyinthegeographicalarea”ofEdistoBeach.

Therefore,the Board willnotlook with favoronapplicationsforfunds to be spentoutside theTown or for activitiesor enterprisesconducted outsidetheTown.

3. Applications mustbefiledbythepublicly announcedfilingdeadline,exceptthatthe Board,may,for extraordinaryor emergencyreasonswhichpreventtimelyfiling,extendthefiling deadline.

4. Requestfor funding must be submitted by anon-profit organization. Applications cannot be acceptedfromindividuals,for-profitentitiesoradhoccommittees. Proofofnon-profitstatusmust accompanytheapplication.

B. Guidelines

This listisfortheBoardtoevaluatetheapplicant’s meritfor receivingfundingbased onthecriteriasetforthby the Accommodations TaxBoard andtheStateof SouthCarolina TourismExpenditure ReviewCommittee. This guidelineis not tobeusedas aguaranteefor an applicationtoreceiveaccommodations taxfunding.

EventorFestival takesplaceintheTownof Edisto Beach.

LodgingonEdistoBeachisspecifiedonapplicationandpromotionmaterials.

Event orFestivalhaseconomicstruggleinexecuting projectwithoutaccommodationstaxfunding.The Boardasksthatanapplicantconsiderreturningalloraportionof theirsponsorshipfundingiftheevent generatesaprofit.

Event,Festivaloradvertisingandpromotionsareduringtheoff-seasonorshoulderdatesofthetourist season.

EventorFestivalbringsinasignificantnumberoftourists(touristsaredefinedasthosewhotravelat least50milestoattend)andnotsolelyaneventor festival for local residents.

Enhances Town servicesattributedtotourism

Applicationisreceived byits appropriatedeadlineandis completedfullyandaccurately.

Ifreturningapplicant,averifiableperformancereportiscompletedfullyandaccurately.Pleaseinclude anypromotional materials,advertisements, etc.withyour performancereportsubmission.

PresentationstotheAccommodationsTaxAdvisoryBoardshallbenomorethan5 minutesinlengthandshould addresstheitemslistedbelowaswellasthequestionslistedon theapplication.

ACCOMMODATIONTAXFUNDINGAPPLICATION

FESTIVAL/EVENTMARKETING-PROMOTIONS-ADVERTISING

PUBLICFACILITIESWATERFRONTEROSIONVISITOR INFORMATIONCENTER TOURISTSHUTTLE LAW ENFORCMENT FIREPROTECTION WASTE COLLECTION CONSTRUCTION-MAINTENANCE-OPERATIONCIVIC OR CULTURALFACILITY

Pleasecheckappropriatecategory.

1.Nameof ApplicantOrganization:

2.MailingAddress:

3.NameofProject:

4.DateofFestival/Event:

5.Dates youwillbeginandcompleteworkonyour project:

ProjectDirector: Title:

Telephone#: Fax#:

Email address i

6.ApplicantCategory: (Checkthe descriptionthatbestdescribesyourorganization).

Government Agency,Non-profit,PrivateBusiness,Other

7.Pleasecheckwhichtaxstatus appliestoyourorganization:

Not-For-Profitasregisteredwith theSecretaryofStateof South Carolina Dateof Incorporation Charter# FederalExemptunderIRSCode501(c)

Dateof IRSTaxExemptDetermination Letter (Attachcopyofletter.)

Federal EmployeeIdentificationNumber(EIN)

(Pleaseprovideproofof ExemptionStatus andFederal EmployeeIdentificationNumber)

8.AmountofRequest:

9.Haveyoureceivedfunds fromtheAccommodations TaxFundpreviously?YesNo.

If yes, howmuch? ______What Years?_

Applicantsmustcompletethisapplicationinitsentirety. Supplementalinformationshallbenomorethan2 pagesinlength. Projectssubmittedforconsiderationmustdemonstratearelationshiptoorimpactonthe visitorandtouristindustrywithinthecommunity. FundingrecipientsmustrecognizetheTownofEdistoBeach as asponsoronallpromotionalmaterials.

Applicationswillbereviewed quarterly.

ProjectDirector (SIGNATURE)Date

10.Inorderto complywiththeState’sTourismExpenditureReviewCommitteeannual reportingrequirements,

pleaseclassify your currentbudgetrequest onlyintothefollowingauthorized categories:

1-DestinationAdvertising/Promotion

2-Tourism-RelatedEvents

3-Tourism-RelatedFacilities

4-Tourism-RelatedPublicServices

5-TouristPublicTransportation

6-WaterfrontErosion/Control/Repair

7-Operationof Visitor InformationCenters

_%

_%

_%

_%

_%

_%

_% Total %

Note: SeeTERCauthorizedcategorydescriptions below:

1-Advertisingandpromotionoftourismso astodevelopandincreasetouristattendancethroughthegeneration of publicity.

2-Promotionof artsandcultural events.

3-Construction,maintenanceandoperationof facilities forcivicandculturalactivitiesincludingconstructionand maintenanceof accessandothernearbyroads andutilitiesfor thefacilities.

4-Thecriminal justicesystem, lawenforcement, fireprotection, solidwastecollectionandhealth facilitieswhen required toserve tourists andtourist facilities.This isbased ontheestimatedpercentageofcostsdirectly attributedtotourists. Alsoincludespublicfacilitiessuch as restrooms, dressingrooms,parks andparkinglots.

5-Touristshuttletransportation.

6-Control andrepairof waterfronterosion.

7-Operatingvisitor informationcenters.

11.Brieflydescribe your projectanditsgoalsandobjectives.

12.DescribehowyourprojectwillenhancethevisitorandtouristtradewithinEdistoBeach.(Stateestimated tourist/visitordollars to thecommunity, #ofvisitorsexpected,otherverifiableobjectives, etc.)

13.Iffestivalorevent,whowillbeyourtargetaudience? Whatisyourestimatedtotalattendance?Howmanyout oftown visitors/tourists*doyouanticipateattending?If overnightvisitorsareexpected,howmanyroom nights areanticipated?Pleasefilloutattachedworksheet.(*Touristsaredefinedasthosewhotravelatleast50miles toattend.)

14.Ifrequestingfundingformarketingpromotions,whatisthemedium,targetaudienceforthepromotional package andestimatednumberof readers?

15.Whatwillitcosttoexecutethisprojectandwhatamountisbeingrequested?Providedetailedbudgetof expendituresandrevenues.Listothersources*offundingifapplicable.(*Includingamountsfundedfromother A-taxsources)

16.If youare granted some,butnotall oftheamountyourequested,whatimpactwouldsuchpartial fundinghave on your activities? Whatwouldyouchangetoaccountforthe partialfunding?

17.Is Townsupportrequired?If so,describerequirementsexpected includingpersonnel (i.e.police,garbage,public services)andtheitemizedestimatedcostof suchservices. (Department directors canassistwith costestimates for Townservices)

18.Othercommentsforconsideration.

ProjectDirector (SIGNATURE)Date

FinancialGuarantees:

19.Providea copyoftheofficial minutes wherein the organizationapprovestheapplication.

Priorrecipient’sReport(IfyoureceivedpriorATAXfunds)

20.Includethe totalannual ATAX fundingreceivedeachyear thatyouapplied.

21.HowdidyouusetheATAXfunds? Weretheobjectives achieved?

22.What impactdidthis haveonthecommunityand /orhowdiditbenefit tourism?

23.Pleaseindicatehowyourorganization measurestheeffectivenessofboththe overall activityandof individual programs.

_ProjectDirector (SIGNATURE) Date

EDISTOBEACHLODGINGACKNOWLEDGEMENTAGREEMENT

AnyeventreceivingEdistoBeachaccommodationstaxfundingwillberequiredtoprovidethefollowinglodginglisting toallknown prospectivevisitors,participantsandsponsors.

PROPERTY / ADDRESS / PHONE / WEBSITE / RENTALS
AtwoodVacations / POBox10,Edisto
Island,SC / 843‐869-2151
866-713-5214 / Atwoodvacations.com / 110Homes
EdistoRealty / 1405PalmettoBlvd
EdistoBeach,SC / 843‐869-2527
866-856-6538 / Edistorealty.com / 415Homes
KappLyonsRealty / 440Highway174
EdistoIsland,SC / 843-869-2516
800-945-9667 / Kapplyons.com / 160Homes
ExtraHolidaysbyWyndham / 1KingCotton,Edisto
Beach,SC / 843-869-4500 / extraholidays.com / 47Condos
VacationRentalsbyOwner / Vrbo.com / 163Homes
GreatRentals / Greatrentals.com / 24Homes
HomeAway / Homeaway.com / 119Homes

ProjectDirector SignatureDate

Nameof Project:

TownofEdistoBeach

Nameof Event / Estimated
Attendance / Roomnights1
Estimated / Outof Town
Visitors2 / Daysin
Town / Estimated Visitor Days
(#of VisitorsxDaysin Town)

1Roomnightistotalnumber ofroomsmultipliedbynightsoccupied.

2Visitorisdefinedassomeonewhotravelsatleast50milesto attend/staysovernightfromhomein paid

accommodationsor someonetravelingtoa high touristareafrom outsidetheirhome community.

EconomicImpact

AverageDaily Expenditures / $170.00
DollarsRequested / $
Estimated EconomicImpact=
VisitorDaysx Expenditures / $

ProjectDirector(Signature)Date

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