At Benevolent Fund Building Located At

Hiring of Security Services

at Benevolent Fund Building located at

Shahra-e-Suhrawardy, Zero Point,

Islamabad

Last Date of Submission on orbefore: July25, 2017 14:00 Hrs.

FEDERAL EMPLOYEES BENEVOLENT

GROUP INSURANCE FUNDS

(FEB&GIF)

PHONE: +92-51-9252308

TENDER NOTICE

HIRING OF SECURITY SERVICES

1. Federal Employees Benevolent & Group Insurance Funds (FEB&GIF), a public sector organization invites sealed bids from well reputed Security Companies having license from Government Authorities for provision round the clock security services for Benevolent Fund Building located at Shahra-e-Suhrawardy, Zero Point, Islamabad.

Requirements are given below:-

Sr.# Place of Duty No. of Guards

1. Armed Security SupervisorOne (01)

(Retired JCO or equivalent)

1. Armed Security Guards Eleven (11)

(Including one lady security guard)

1. Qualified CCTV camera operatorOne (01)

Grand Total : Thirteen (13)

2. The bidding process will be conducted under “Single Stage, Two Envelopes” method Technical and Financial Bids). Bidding documents, containing detailed terms & conditions, method and procedure for submission of bids, bid security, bid validity, guarantee etc, are available for the interested bidders at FEB&GIF HQs, Block-A, Benevolent Fund Building, Shahra-e-Suhrawardy, Zero Point, Islamabad (Monday to Friday from 8.30 am to 2.00 pm). Price of the bidding document is Rs. 200/- (non-refundable). Bidding document can also be downloaded from the websites of FEB&GIF at and PPRA at free of cost.

3. Bids must be accompanied by a bid security of Rs. 100,000/- in the shape/form of pay order/bank draft in favour of Board of Trustees, FEB&GIF, Islamabad.

4.Clearly marked sealed bids “Technical” and “Financial”, in separate envelops, prepared in accordance with the instructions in the bidding documents, must reach at FEB&GIF HQs Block-A, Benevolent Fund Building, Shahra-e-Suhrawardy, Zero Point, Islamabad on or before Tuesdaythe 25thJuly 2017, by 2:00 pm. Only Technical Bids will be opened on the same day at 2:30 pm, whereas date, time and place for Opening of the Sealed Financial Bids will be informed to only Eligible / Technically qualified bidders during the course of time. Meanwhile the Sealed financial bids of all bidders will be kept in the safe custody of FEB&GIF.

5. The FEB&GIF reserves the rights to accept or reject any or all proposals as per PPRA Rules.

(Mehboob Ali)

Assistant Director (Admin)

Federal Empolyees Benevolent & Group Insurance Fund (FEB&GIF),

BF Building, Shahrah-e-Suharwardy, Zeropoit, Islamabad.

Tel: 92-51-9252156 Fax: 92-51-9252354

FEDERAL EMPLOYEES BENEVOLENT

GROUP INSURANCE FUNDS

(FEB&GIF)

CONTENTS

S# / Description
01. / General instruction / Annex-A
02. / Eligibility forms / Annex-B
03. / Evaluation Forms / Annex-C
04. / Contract / Annex-D

FEDERAL EMPLOYEES BENEVOLENT & GROUP INSURANCE FUNDS

GENERAL INSTRUCTIONS

1. FEB&GIF intends to award contract for provision of security guards at Benevolent Fund Building located at Shahra-e-Suhrawardy, Zero Point, Islamabadand its attached offices/locations to an income tax/ GST registered firm/company having sufficient experience in the said field and also providing security services to other Government departments /autonomous bodies through a contract etc.

1. Pre-qualification document on the prescribed form (Annex-B) sealed duly completed in all respect should reach the undersigned on or before July 25, 2017 not later then 2.00 pm.

1. Following are the terms of reference for Pre-qualification:-

1. Name of firm.

1. Date of raising security Firm. Security Firms raised after June 30, 2010 are ineligible for pre-qualification.

1. Registered Firms/Agencies having NOC form the Ministry of Interior, Govt of Pakistan are eligible for pre-qualification and had valid license to operate in Islamabad Capital Territory (ICT).

1. Name of Chief Executive and Manager Operations.

1. Registrationnumber of EOBI and ESSI with deposit during last financial year.

1. Security firm or their fully operational office established in Islamabad is eligible for pre-qualification.

1. Reference of govt/semi govt department with name and contect number supervising officer of that department presently providing or previously provided security.

1. Security Company will be required to arrange residential accommodation and messing facility for the security guards in close vicinity of duty area or having reliable transportation arrangement. Pick and drop at place of duty will be the responsibility of firm.

1. Firm will provide one reliever, who will remain at the disposal of supervisor of the firm at the place of duty to cater leave/sick etc.

1. Detail of weapons with type and licenses held by the company, which will be issued to guards deployed in FEB&GIF.

1. Procedure of operational checks.

1. Number of Ex-Army employees of fighting Arms and Ex-Police Employees having less than 52 years of age and serving in firm since last two years.

1. Induction criteria / procedures for recruitment / verification.

1. Type of communications equipment installed ,with PTA licence. Location of base station and coverage area of Islamabad shown on map and communications held countrywide.

1. Privileges / facility entitled for the guards including week/monthly leave with pay and procedure of reliver/replacement.

1. Insurance of employees.

1. Tenure of shift/procedure for rotation.

1. NTN Number /financial statement and policy for disbursement of monthly pay.

1. Pre-Qualification documents must be completed in all respect and all pages are to be attested/signed by marketing’s well as operational Manager. Incomplete documents will not be liable for disqualification and legal action.

1. Circle the appropriate sub paragraph/option. The firms/Agencies providing unsubstantiated and/or incorrect information will be liable for disqualification and legal action.

1. Firms fulfilling the eligibility criteria as mentioned in the advertisement will be evaluate on point basis, distribution of which is mentioned in Annex “C”. 70% marks are essential to qualify for bidding process.

1. The qualified firms will be invited for bidding. The successful bidder will enter into contract agreement. The successful bidder shall deposit performance/Bank Guarantee equal to 10% of total amount of the one year contract in FEB&GIFAdmin wing before signing of the contract.
2. Employer reserves the rights to invite the next bidder in case the first bidder is unable to provide requisite manpower, weapons and other security equipments as per pre-decided scheduled, inclusive of all the formalities.
3. A firm whose contract has ever been terminated by FEB&GIF are any other Govt Departmentis not eligible for pre-qualification.

1. The Security Companies to whom notice of non-compliance/ poor performance was served during currency of their contract with FEB&GIF are also not eligible for pre-qualification.

4. Only Successful firms will be intimated and asked for rates to enter into an agreement of contract on non judicial stamp paper on the basis of terms and condition as prescribed by FEB&GIF.

5. FEB&GIF reserves the right to reject any or all the firms (s) without assigning any reasons.

ANNEX-B

FEDERAL EMPLOYEES BENEVOLENT & GROUP INSURANCE FUNDS

BIDDING FOR PROVISION OF SECURITY SERVICES AT BF BUILDING, SHAHRA-E-SUHRAWARDY, ZERO POINT, ISLAMABAD

1. Name of Firm: ______

2.Date of Registrationof Security Firm: ______

3.Name of the Owner’s of the Firm(a) Name.______

S/O ______

CNIC______

4. Address of head office with telephone/ fax number: ______

5. Name of Manager Operation and office address

With landline/mobile phone/fax number in Islamabad.

Name:______

Address:______

Phone No.______

6.NTN Number: ______

7. Registration number of EOBI: ______

8. Registration Number/Certificates of social welfare: ______

9. Firm is registered and having NOC from

(Encircle and attached copy)

(i)Ministry of Interior, Govt of Pakistan.

(ii) Home Department Govt of Punjab

(iii)Home Department Govt of Sindh.

(iv) Home Department Govt of Balochistan

(v) Home Govt of KPK.

(vi)Home Department Azad Jammu and Kashmir.

(vii)Registration with All Pakistan Security Agencies Association (APSAA)

10. Insurance of employees in details of premium paid in last four years.

______

(Authorized Signature)

ANNEX-C

FEDERAL EMPLOYEES BENEVOLENT & GROUP INSURANCE FUNDS

BIDDING FOR PROVISION OF SECURITY SERVICES AT BF BUILDING, SHAHRA-E-SUHRAWARDY, ZERO POINT, ISLAMABAD

1.Detail of Security services provided to Govt/Semi Govt Department related for more then 15 person with Security apparatus.

(10 Marks)

(a)

S.# / Name of Department / Address / Name of supervising officer with Contract No.

(ii)Details

Sr# / Category / Duration of contract with date / Rate per person / Total contract amount
From / To / Total period

(b)

S.# / Name of Department / Address / Name of supervising officer with Contract No.

(ii) Details

Sr# / Category / Duration of contract with date / Rate per person / Total contract amount
From / to / Total period

2.Details of weapons and other equipment that can be deployed on employer’s demand. (15 marks)

Sr# / Nomenclature / Number available and can be deployed on employer demand

3. Procedure for checking (10 marks)

(a)Once a day /after 24 hoursby supervisor.

(b)Twice a day / 12 hours by supervisor.

(c)Thrice s day / at hours by supervisor.

4. Number of Ex-army /police personals Employees deployed in Islamabad / Rawalpindi.

(10 marks)

S# / category / Total number
(a)
(b)
(c)
(e)

5.Induction criteria / procedure for recruitment/verification.(15 marks)

(a)Eligibility criteria for induction :-

(i)

(ii)

(iii)

(b) Recruitment procedure

(i)

(ii)

(iii)

(c)Verification procedure

(i)

(ii)

(iii)

6. Communication system (encircles and attachescopy) (10marks)

1. Base station established in Islamabad at (location )
2. Type of equipment:
3. PTA operating licenses
4. Coverage area (attach map of Islamabad and other provincial HQs with highlighted of coverage area ):

7.PRIVILEGES /FACILITIES ENTITLED FOR GUARDS (15marks)

1. Accommodation and messing
2. EOBI
3. ESSI
4. Insurance in case of accident to up Rs.
5. No of days off /leave with pay in month.
6. Extra guards as a reliver will be provided with out any extra charge or not.
7. Salary to the guards or to be disbursed on or before 5th of each month with out waiting of invoice from client.

1. TENURE OF SHIFT. (5 Marks)

(i)08 Hours duty.

(ii)12 Hours Duty

(iii)Rotation after 01 week.

(iv)Rotation after 02 week.

(v)No Rotation.

1. FINANCIAL POSITION.(10 Marks)

(a) Copy of Audit accounts /reports for last three years.

(b)Copy of contribution deposited against EOBI, ESSI and insurance during last financial year.

10. FINANCIAL PROPOSAL

The Financial Proposal shall give the item-wise monthly rate for each category of Security personals inclusive of all costs associated with the assignment such as remuneration for Security Guards/personal (in the field and at headquarters), subsistence (per diem, stay/visit), transportation (for mobilization and demobilization), services and equipment/arms including all government taxes as per law of land.

11. PUBLIC OPENING AND EVALUATION OF FINANCIAL PROPOSALS

After the evaluation of quality (Technical Evaluation) is completed, FEB&GIF shall notify those Security Companies whose proposals did not meet the minimum qualifying mark (70%) or were considered nonresponsive to Terms and conditions, indicating that their Financial Proposals will be returned unopened after completing the selection process. FEB&GIF shall simultaneously notify the Security Company that have secured the minimum qualifying mark, indicating the date and time set for opening the Financial Proposals. The opening date shall not be sooner than 3 days after the notification date. The notification may be sent by courier letter and electronic mail/ facsimile. The list of pre-qualified consultants shall be uploaded on FEB&GIF website ( on the earliest possible date.

The Financial Proposals shall be opened in the presence of the Company’ representatives who choose to attend. The name of the company, the quality scores, and the proposed prices shall be read aloud and recorded when the Financial Proposals are opened and work shall be awarded to lowest Evaluated Bidder and has obtained minimum qualifying marks in technical evaluation.

Opening of financial bid of Security guards of BF Building, Zero Point, Islamabad on dated July 25, 2017

S# / Company Name / Item wise Rate / Representative Name / CNIC / Signature.
01 / a.
b.
c.
02. / a.
b.
c.
03. / a.
b.
c.

ANNEX-D

FEDERAL EMPLOYEES BENEVOLENT & GROUP INSURANCE FUNDS

CONTRACT FOR PROVISION OF SECURITY SERVICES

AT

BF BUILDING, SHAHRA-E-SUHRAWARDY, ZERO POINT, ISLAMABAD

AGREEMENT FOR SECURITY SERVICES

This Agreement (“Agreement”) is made at Islamabad on this _____day of _____ 2017.

By and Between

Federal Employees Benevolent & Group Insurance Funds, a public sector organization established in pursuance of the FEBF&GIF Act, 1969 with its head office located at BF Building, Shahra-e-Suhrawardy, Zero Point, Islamabad (hereinafter referred to as the "FEB&GIF", which expression shall, where the context so admits, include its successors in interest and permitted assigns) as Party of the First Part.

And

______, a company incorporated under the Companies Ordinance 1984 and having its registeredoffice______(hereinafter referred to as the “Security Company”, which expression shall, where the context so admits, include its successors in interest and permitted assigns) as Party of the Other Part.

The FEB&GIF and the Security Company shall hereinafter be referred to as the “Parties” collectively and the “Party” individually and interchangeably.

Whereas;

a) The FEB&GIF is desirous of acquiring professional security services (“Services”) for a safe and secure working environment at its BF Building located at Zero Point, Islamabad.

b) The Security Company is a reputable and well experienced concern in similar industry and has the requisite expertise and adequate manpower to provide the Services as required by the FEB&GIF.

c) The Security Company represents and warrants that it is duly licensed and authorized by the Government of Pakistan for carrying out the Services as required by the FEB&GIF and valid licence.

d) The Security Company has agreed to provide, and the FEB&GIF has agreed to engage the Security Company for, the Services in accordance with the terms and conditions set forth in this Agreement.

Now, therefore, upon the terms and subject to the conditions of this Agreement, it is hereby agreed by and between the Parties as under:

1. Duration

This Agreement will become effective as of ______2017, and will remain in effect for a period of one (01) years (the “Term”) from the date when this agreement became effective or until terminated in accordance with Clause 5 or 7 of this Agreement.

Prior to the expiration of the Term, this Agreement may be extended or modified by written mutual agreement between the Parties. When used in this Agreement, the phrase “the Term” shall refer to the entire duration of the Agreement.

2. Services

The Security Company is Service Provider and doing business of providing safety, surveillance and security services viz., providing well managed & trained guard force strictly adhering to safety standards & norms. The Service Provider is committed to highest levels of ethics, honesty and integration and dedication for providing safe, reliable and efficient services for protecting person & property of FEB&GIF through watchman, Armed Guards (Gun man) through its own personnel and on the assurance given by them that they will be able to provide the required number of trained Security Personnel at the site/location as desired by FEB&GIF in accordance with best industry practice and to the entire satisfaction of the FEB&GIF. FEB&GIF has full right to increase/decrease number of security guards as and when required and Security Company shall be arranged the required manpower within two (2) days.

Personal Attributes of Security Guard:

A. The Security Company shall make sure that the suitable guard:

(i) be trained, ex-servicemen, soldierly bearing, physically and also medically fit (Category A)

(ii) have at least middle level school education and Supervisor must hold Secondary School Certificate (SSC).

(iii) be aged between 28-50 years and supervisor must be between 40-55 years of age.

(iv) have served at least seven (05) years in services and must not have retired on medical grounds.

(v) have obtained exemplary character certificate at the time of retirement.

B. The Security Company should ensure that while deputing the security guards preference should be given to those guards who are trained for firefighting/Civil Defense.

3. Rights & Responsibilities

A. Security Company

The Security Company shall;

a) supervise the security guards deputed at the Premises of the FEB&GIF at all times.

b) nominate its authorized representative in order to maintain a liaison with the FEB&GIF and to receive and execute orders from the FEB&GIF.

c) ensure that the security guards provided by it maintain perfect discipline and behavior and do not in any manner cause any interference, annoyance, nuisance to the FEB&GIF or its business.

d) not disclose to a third party any information regarding the security arrangement of the FEB&GIF including but not limited to the assignment instructions, schedules and other subsequent agreements entered into with the FEB&GIF either in writing or verbally.

e) be bound to depute another security guard at the Premises with immediate effect in substitution of security guard who is dismissed by the Security Company or has proceeded on leave or is missing without leave.

f) be responsible for the timely payment and rights and liabilities of the security guards in accordance with the applicable labor law for the time being in force in Pakistan and employment agreement of the Security Company.

g) provide uniforms, hand held metal detector and a vehicle search mirror at each location and also provide necessary equipment/arms with licence to the security guards to the entire satisfaction of the FEB&GIF.

h)The arms provided to the guards must be examined by a qualified armourer on quarterly basis and must be technically in order/fit to operate and fire in the happening of any eventuality.

i) at its own discretion, obtain life insurance cover for its security guards and shall take all other necessary steps to ensure that the FEB&GIF is not liable for any loss to the security guards or to any of his belongings under any circumstances whatsoever.

B. The FEB&GIF

The FEB&GIF shall;

(i) negotiate and arrange the security plan of its Head office, Company Registration Offices and senior official residences across Pakistan.

(ii) promptly pay any payments, as per clause 4 of this Agreement, in relation to the Services performed under this Agreement.