Associate Editor / Communications Officer

Job Profile

Associate Editor / Communications Officer

Accountable to:Fundraising and Communications Manager

Responsible for:None

GMFA is a relatively small voluntary organisation, which needs to be responsive and flexible to changes in the field of its work. This job profile aims to describe the role of the post within this context. It broadly reflects the particular areas of responsibility assigned to the post and states the generic responsibilities of all staff. GMFA accepts a job profile will guide the work of the post holder and will need to be reviewed with the post holder as and when appropriate.

GMFA’s vision and mission statement:

Vision – GMFA wants a gay community where individuals are able to make informed choices about their health, and a society that embraces equality and respects the right of people to make informed choices.

Mission – Improving gay men’s health by increasing the control they have over their own lives.

Role

To produce FS magazine, alongside organisational communications across various departments, co-ordinating the contribution of GMFA’s communicationsvolunteers.

Specific responsibilities

1. FS magazine

To liaise with GMFA staff team, volunteers, health promotion projects and organisations to create content supporting their interventions.
To generate content ideas.
To commission writers, designers, illustrators, photographers, models etc.
To research and/or write content.
To ensure commissions are received on time, in the proper format, style, and to the required standard.
To sub-edit submitted copy.
To work with colleagues and/or volunteers to ensure that copy is factually accurate.
To organise and oversee photoshoots or source images as need.
To adjust images as required.
To submit copy and images to designers for layout
To oversee the proofing process, including corrections and design alterations
To present each issue for approval and amending as required.
To liaise with printers, checking proofs and conducting any final alterations needed.
To arrange delivery of issues, storage and distribution in liaison with the Administrative Assistant.
To work within the budget of the project.
To meet deadlines and output targets prescribed by the contract and line manager.
To compile monitoring information on each issue.
To solicit input and feedback on FS from the staff team at GMFA and partner agencies, and work with FS volunteers to incorporate this feedback into future issues of FS.
To facilitate the creation of ads for outside organisations for insertion into FS.

2. Communications and Marketing

To produce GMFA email communications including:GMFA news monthly, weekly all volunteer email, quarterly donor updates, new donor correspondence, and patron correspondence and updates.
To update, maintain, and or contribute to GMFA social media pages including: GMFA Facebook page, FS Facebook Page, new pages as they come online
Produce or contribute to the production of other organisational communication, marketing, and fundraising materials as required.
To work with the Fundraising and Communications Manager on fundraising events as required.

3. Volunteers

Contribute to the recruitment and co-ordination of volunteers.
Contribute to the training, instruction and support of volunteers in developing the relevant skills for the projects and using those skills to contribute to the projects.
To work with the Fundraising and Communications Manager to schedule and facilitate regular evening meetings.
Contribute to the development and maintenance of a guide for communications volunteers.

4.Database management

To oversee current database systems as they relate to your role.

Generic responsibilities of all staff

To work in such a way as to contribute to the fulfilment of GMFA’s mission.
To represent GMFA positively and promote it in your dealings with others.
To keep abreast of major developments in the areas in which GMFA works and specifically in areas relevant to this job.
To identify any training or development needs necessary to maximise your potential within this job.
To respect the diversity of colleagues.
To support other colleagues as appropriate.
To work in accordance with GMFA policies and procedures.
To take personal responsibility to maintain a healthy and safe work environment for yourself and others around you.
To share your knowledge and experience with others.
To attend and contribute to team meetings.
Answer the phone.
Update GMFA’s database when appropriate.
To carry out any reasonable duties requested by the person to whom this post is accountable.