School Psychologist Assessment Checklist(Excel sheet)

School Psychologist Communication Survey

The purpose of this survey is to solicit anonymous feedback from members of a student’s educational Team regarding the effectiveness of the school psychologist’s oral and written communication of evaluation results to the Team. The school psychologist will compile and analyze survey responses over time to monitor and improve his/her communication skills.

Directions: Please place one checkmark in each row to show the extent to which you agree with each of the following statements regarding the school psychologist’s written and oral communication at the Team meeting you recently attended. Select just one response in each row. This survey will take approximately five minutes to complete. Please aim to return this form within five days of the meeting, if possible.

[For hard copy version: Please return this survey to: ______or mail to: ______]

Strongly Agree
(8) / Agree
(6) / Neither Agree nor Disagree
(4) / Disagree
(2) / Strongly Disagree
(0)
Response to Written Report
1. The School Psychologist presented assessment findings in thewritten reportclearly and respectfully.
2. The School Psychologist presented assessment findings in the written reportin sufficient detail.
3. The School Psychologist presented assessment findings in the written report using non-technical, jargon-free language.
4. The School Psychologist’s written report interpreted and connected assessment results to the student’s performance, needs, and subsequent recommendations.
Response to Oral Meeting Communications
5. The School Psychologist presented assessment findings orally in the meeting clearly and respectfully.
6. The School Psychologist presented assessment findings orally in the meetingin sufficient detail.
7. The School Psychologist presented assessment findings orally in the meeting using non-technical, jargon-free language.
8. The School Psychologist orallyinterpreted and connected assessment results to the student’s performance, needs, and subsequent recommendations.
Overall Communication
9. The School Psychologist’s written and oral communication of assessment findings supported the Team’s ability to engage in a constructive conversation about the student’s learning needs.
10. As a result of the School Psychologist’s written and oral communication of assessment findings, I have a new or better understanding about the student’s overall learning profile, including strengths and needs.

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Step I: Assessment Checklist Rubric

Directions: Read the descriptors for levels 3, 4, and 5 under “Variety of Assessment Methods.” Review the School Psychologist Assessment Checklist records for the designated time period (Sept-Nov, Dec-Feb, or Mar-June). Circle the point value(3, 4, or 5) associated with the level of performance demonstrated for this time period. Repeat these steps for the “Strategic Selection” portion of the rubric.

At the end of the school year – at the designated time when DDMs results must be calculated – record in the “Overall Average” row, the average score for each of the two sections of the rubric. For example, if the psychologist earned a 4 (Sept-Nov), a 4 (Dec-Feb), and a 5 (Mar-Jun) for “Variety of Assessment Methods,” the overall average for this section would be the sum of 4+4+5 divided by 3, or 4.33.Next, in the final “Combined Overall Average, add the two Overall Average scores. For example, if the psychologist earned a 4.33 for the Overall Average of Variety of Assessment Methods and a 4.66 for the Overall Average for Strategic Selection, the Combined Overall Average would a 4.33 + 4.66, or 8.99 out of a possible score of 10 points.

Variety of Assessment Methods / Strategic Selection
  • Uses a variety of informal and formal methods of assessment to measure student learning, growth, and understanding to develop differentiated and enhanced learning experiences and improve future instruction
/
  • Strategically selects from a variety of assessment methods to assess student learning, behavior, and development to account for student differences in culture, language, level of functioning, and referral concerns

Level 3
-Used some varied assessment types across students
-Rarely used more than one assess-ment type per student / Level 4
-Used varied assessment types across studentsSometimes used more than one assessment type per student / Level5
-Used full range of assessment types across students
-Commonly used more than one assessment type per student / Level 3
Rarely provides logical rationale for selection of assessments / Level 4
Sometimes provides logical rationale for selection of assessments / Level 5
Consistently provides logical rationale for selection of assessments
Sept-Nov / 3 pts / 4 pts / 5 pts / 3 pts / 4 pts / 5 pts
Dec-Feb / 3 pts / 4 pts / 5 pts / 3 pts / 4 pts / 5 pts
Mar-June / 3 pts / 4 pts / 5 pts / 3 pts / 4 pts / 5 pts
Overall
Average
Combined Overall Avg

Appendix D

Step 2: Communication Survey Score Sheet

Example Communication Survey Score Chart for the First Assessment Period of the School Year

The school psychologist can monitor these survey data and,in response,make adjustments to communication practices. For example, as shown above, the school psychologist might see that Question 4 (“The School Psychologist’s written report interpreted and connected assessment results to the student’s performance, needs, and subsequent recommendations”) was a relative strength during September to November, and that Question 5 (“The School Psychologist presented assessment findings orally in the meeting clearly and respectfully”) was a relative weakness. Assuming that the survey response rate represents the targeted level of 60-80% of those attending the Team meetings, these observations can begin to inform changes to the school psychologist’s practice.

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Step3: Communication Survey Response Rate Tracker

Directions: For each assessment period, record the Total Number of Team Meeting Participants in the second column – this equals the number of Communication Surveys distributed during the period – and the Total Number of Surveys Returned in the third column.

Next, calculate the Response Rate for each period by dividing the Total Number of Surveys Returned (third column) by the Total Number of Team Meeting Participants, or surveys distributed (second column).

Next,add the three entries for the Total Number of Team Meeting Participants and record in the Overall cell at the bottom of the column. Do the same to calculate the Overall surveys returned.

When calculating the Overall Average Return Rate (lowest, far right cell in the table), divide the Overall Number of Surveys Returned (bottom row, third column) by the Overall Number of Team Meeting Participants (bottom row, second column). This avoids rounding errors that will occur if you use each period’s response rate to calculate the Overall Average Response Rate.

Total # of Team Mtg Participants/ Surveys Distributed / Total # of Surveys Returned / Response Rate
Target Return Rate: 60-80%
Sept-Nov
Dec-Mar
Apr-June
OVERALL / Overall / Overall / Avg Return Rate

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Step 4: Calculating the Final DDM Score

Directions: At the end of the school year (or at the designated time when DDMs results must be calculated), the school counselor calculates the Final DDM score.The Assessment Checklist results account for 20% of the overall score and the Communication Survey results account for 80% of the overall score.

First, the school psychologist enters the Combined Overall Average from the bottom row of the Assessment Checklist Rubric in the area marked X, below.

Second, the school psychologist calculates an average of the three “Overall Average” scores for the three assessment periods shownin the Communication Survey Score Sheet and records this in the area marked Y, below. For example, if the school psychologist earned a 60.6 for Sept-Nov, 72.0 for Dec-Feb, and 55.5 for Mar-Jun, the total score for the Communication Survey portion of the DDM would be (60.6+72.0+ 55.5) divided by 3, or 62.7 for the year.

Finally, the school psychologist adds these two scores together and records as the FINAL SCORE out of a possible 100 points.

DDM Score / Assessment Checklist Rubric Score (20%) / Communication Score Sheet (80%)
Combined Overall Average / Overall Average
Partial Scores / X / Y
FINAL SCORE

SEEM Collaborative – DDM – School Psychologists K-12