Asotin County 4-H Leaders Council
Minutes
March 14th, 2016
Call to Order
Pledge of Allegiance & 4-H Pledge
Reading of Mission Statement & Reading or disposition of minutes and correspondence
Announcements & Special Guests:
*Asotin County KYG Delegates spoke about their trip to Olympia. The county sent 15 youth to this event. The delegates were able to meet all 3 legislators from the state of Washington. Julia Todderud represented the county as our governor candidate and made it to the top 3. They also spoke about the CW Sparrow Foundation “Kids Helping Kids” – each hour of volunteer time the foundation donated $5.00 to a youth in need named Elijah totaling $3000.00. Provided a Thank You card to the council.
*Scholarship Request for youth to attend Teen Leadership Summit at Lazy F Camp. Leader’s Council gave $600.00 last year in 2015 and Lisa Ubachs moved to approve $600.00 again this year. Second by Becci.
Reports of Officers:
Treasurer’s Report: $2840.57 in checking. $3018.79 in the CD. 2 bills were presented in the amount of $496.00 for Insurance to Pioneer Insurance & $30.00 to 4-H Advisory Board for Dues. Motion was made to pay the bills and passed unanimously.
Extension Office:
*Kelley Longfellow needs someone to run Bud’s Cook Shack for High School Rodeo weekend April 30 & May 1st for Breakfast and Lunch. After discussion, it was agreed for Kim to send out an e-mail to all leader’s to see if anyone in interested in running it for a Leader’s Council fundraiser. Kim will give 7 days to respond if there is not enough interest it will be open to other clubs.
*If leaders are having trouble with Food Preservation-Pressure Cooker Classes, please contact Janice at the Extension Office.
*Janice has 4 clubs left to input. Only a couple of leaders came to help her input clubs after her e-mail request.
Fair Board:
*Special Meeting June 1st to discuss Grant Funds and Raise the Barn Funds.
*Camper Reservations – March 19th @ 8am, 1st come 1st serve. 1 person per vehicle may reserve a spot.
*Storage sheds must be painted by April 16th. All sheds must be red with white trim. Fair Board will supply paint.
*Lisa requested that a Fair Board Lesion attend Leader’s Council Meetings to bring information from the previous Fair Board Meeting. Gail Campbell is the Leader’s Council President so there should be another contact person. The example that was presented was the mandatory shed painting before fair on vary short notice. The weather is very unpredictable this time of year and the Fair Board is requiring clubs paint them before fair. This should be something that is requested in the warmer part of the year so clubs can do a quality job. It was also suggested that sheds are organized to make the best use of the limited space available.
4-H/FFA Boosters:
*Will start serving cocoa and hotdogs at 5:30 to the kids on Wed for decorating and 6pm Monday after the fair during cleanup.
Standing Committees– 2 minutes each
Livestock: Judges are confirmed. There are scholarships available. Please contact the extension office for more information.
Horse: Firmed up horse show fundraiser volunteer list and volunteer list for the fair. Water truck will be available for the horse show. Dan Anderson Construction is working on a new stairway to the announcer booth at the arena.
Family Living: Betty and Jody are working to get new mannequins and displays from Macy’s.
Unfinished Business –
A. Swine Field Day March 26th ACFG 8:30 – 3:00. Park in the back parking lot
B. Citizen Washington Focus update/audit-Jamie brought in all information and the audit was completed and the group is in full compliance. She needs to add a 2nd signer to the bank account. Funds raised can cover 4-H activities only. Lisa made a motion to give $75.00 per youth with 3 youth attending for a total of $225.00. Stacie seconded. Voted-3 in favor 1 opposed.
C. Teen Leadership Summit-Lazy F Ranch, Cle Elem, March 19-20; 17 delegates going. $600.00 from Leader’s Council was voted on and approved
D. 4-H Scholarship Deadline is March 31st
New Business -
A. Style Revue practice 9-10am/Performing Arts practice 10-11am Boyd Hall – use front entry only.
B. Fairgrounds clean up deadline is April 9th
C. 15th Annual Youth Commission Awards Night May 10th 6pm CHS Auditorium; Please nominate
Bud’s Cook Shack Fundraiser Opportunity April 30-May 1st Dist 3 HS Rodeo- Kim will send out an e-mail to all leader’s to see if anyone in interested in running it for a Leader’s Council fundraiser. Kim will give 7 days to respond if there is not enough interest it will be open to other clubs.
D.
Adjournment – Motion was made to adjourn meeting and passed unanimously.
Next Meeting: April 11th, 2016 @ 7:00 p.m.