ASNMSU 61st Senate – Finance Committee

Finance Committee Meeting #8

February 1, 2018

Convened at: 6:00 PM

  1. Roll Call
  2. All senators present
  3. Business on the Chair’s desk
  4. None
  5. New Business
  6. RESOLUTION #19
  7. Concerning the nomination of Evan Conner to the position of ASNMSU Comptroller
  8. Represented by Senator Forbes
  9. Motion by Senator Elver to give Resolution #19 a Favorable Recommendation through Rules Committee, motion passes without dissent
  • SUB-BILL #137
  • Making an appropriation to the account of Graduate Council to furnish the Graduate Student Council with an additional $4000 of funding to appropriate to organizations
  • Represented by Sergeant-at-Arms Shareef
  • Explanation as to why funding is needed: two summers needed to be funded rather than the usual one due to funding/reimbursement changes
  • Motion by Senator Hernandez to give Sub-Bill #137 a Do Pass through Finance Committee, motion passes without dissent
  • RESOLUTION #22
  • Amending Chapter 8 of the 2017-2018 ASNMSU Law Book to:
  • Remove Law Book mention of final readings
  • Add to the duties of the ASNMSU Vice President to serve on the Council of Councils
  • Add to the duties of the Pro Tempore to manage the Council of Councils rather than the Vice President
  • Minor wording changes
  • Read “Members of ASNMSU” rather than “Full- or part-time students”
  • Add to the duties of the parliamentarian keeping track of time lapsed during Senate discussion
  • Adjust Senator point requirements in regards to the Financial Procedures Workshop from 2 points unexcused to 1 point for late completion and 1 point for unexcused Senate Orientation
  • Add requirements that a Senator has 4 weeks from the date of their installation to complete the FPW
  • Make it so that the Pro Tempore rather than the Vice President will chair a committee in the case that no Senator will
  • Make it so that the organization’s name must be listed on the community service forms
  • Make it so that the Finance Committee must verify Reimbursement Intake Sheets for all organizations requesting travel appropriations
  • Represented by Sergeant-at-Arms Shareef
  • Discussion on possibility of changing 4-week requirement for FPWs to 3
  • Amendment to line 177 to read “three (3) full working weeks” rather than “four (4) full working weeks,” amendment taken as unfriendly
  • Unfriendly amendment passes with one in dissent
  • Motion by Senator Mucundanyi to give Favorable Recommendation through Finance Committee, motion passes without dissent
  • BILL #126
  • Amending Chapter 5 of the 2017-2018 ASNMSU Law Book to:
  • Clarify and rearrange compensation limits for ASNMSU Justices
  • Use gender-neutral language wherever needed
  • Represented by Senator Cisneros
  • Motion by Senator Beker to give Bill #126 a Do Pass through Finance Committee, motion passes without dissent
  • SUB-BILL #131
  • Amending Chapter 4 of the 2017-2018 ASNMSU Law Book to:
  • Remove mentions of bodies and positions that no longer exist
  • Add Chief of Staff to the Finance Board
  • Represented by Senator Warner-Garrett
  • Amendment to line 81 to remove “more” in front of “timely”
  • Motion by Senator Weatherby to give Sub-Bill #131 Do Pass through Finance Committee, motion passes without dissent
  • RESOLUTION #20
  • Amending Chapter 1 of the 2017-2018 ASNMSU Law Book to:
  • Use gender-neutral terms wherever needed
  • Make it so that the Senate may delegate certain powers to wherever needed in elections
  • Represented by Senator Warner-Garrett
  • Motion by Senator Elver to give Sub-Resolution #20 a Favorable Recommendation through Finance Committee, motion passes without dissent
  • SUB-BILL #127
  • Amending Chapter 3 of the 2017-2018 ASNMSU Law Book to:
  • Clarify and arrange compensation limits for the ASNMSU President and Vice President
  • Use term “Members of ASNMSU” rather than “Full- or part-time student of NMSU”
  • Make it so that the ASNMSU Comptroller may delegate additional duties to the ASNMSU Assistant Comptroller
  • Make it so that the ASNMSU Director of Public Relations must appoint two Assistants rather than one
  • Remove from the duties of the ASNMSU Director of Activities the planning of leadership events with the Director of Community Outreach
  • Establish Senate meetings (the first and last of the semester) at which the Attorney General must report at
  • Establish procedure by which the Student Advocacy Board legislative priorities be passed through Senate (in the form of a resolution)
  • Add to the duties of the Chief of Staff serving as the Vice-Chair of the Diversity Board
  • Represented by Pro Tempore Forbes
  • Amendment to delete blank line 22
  • Motion by Senator Woodbury to give Sub-Bill #127 a Do Pass through Finance Committee, motion passes without dissent
  • BILL #128
  • Amending Chapter 6 of the 2017-2018 ASNMSU Law Book to:
  • Use the terms “driver” and “passenger” rather than “escort” and “escortee”
  • Lower the amount of Roadrunner candidates interviewed in a group interview from 10 to 5
  • Alter the rules for the Council of Councils representation on the Student Advocacy Board
  • Represented by Senator Hernandez
  • Motion by Senator Woodbury to give Bill #128 a Do Pass through Finance Committee, motion passes without dissent
  • SUB-BILL #129
  • Amending Chapter 7 of the 2017-2018 ASNMSU Law Book to:
  • Minor wording changes
  • Allow for constituents on bills with up to 3 constituents to complete the Financial Procedures Workshop in lieu of the President and Treasurer of the organization
  • Set a deadline for bills to be automatically withdrawn after remaining tabled in committees for 6 weeks
  • Allow for application fees to be funded for in the case that it is not the sole line item on the bill and the activity is completed
  • Represented by Pro Tempore Forbes
  • Amendment to line 125 to correct spelling of “appropriation”
  • Motion by Senator Woodbury to give Sub-Bill #129 a Do Pass through Finance Committee, motion passes without dissent
  • RESOLUTION #21
  • Amending Chapter 9 of the 2017-2018 ASNMSU Law Book to:
  • Revise the format of the bill sent to the President for signing
  • Represented by Senator Hernandez
  • Motion by Senator Wachi to give Resolution #21 a Favorable Recommendation through Finance Committee, motion passes without dissent
  • BILL #121
  • Making an appropriation to the account of Electrical and Computer Engineering Graduate Student Organization for two students to attend the SC17 The International Conference for High Performance Computing, Networking, Storage and Analysis in Denver, CO
  • Represented by Senator Mucundanyi
  • FPW completed
  • Motion by Senator Bekerto give Bill #121 a Do Pass through Finance Committee, motion passes without dissent
  • BILL #132
  • Making an appropriation to the account of Aggies Without Limits for four students
  • Represented by Senator Elver
  • Amendment to line 18 to read “$109.00” rather than “$54.00”
  • Amendment to line 21 to read “$2552.00” rather than “$2497.00”
  • Amendment to line 24 to read “$2552.00” rather than “$2497.00”
  • Amendment to line 25 to read “$1532.00” rather than “$1499.00”
  • Amendment to line 27 to read “$1020.00” rather than “$998.00”
  • Amendment to line 30 to reflect the change
  • FPW completed
  • Motion by Senator Hernandez to give Sub-Bill #132 a Do Pass through Finance Committee, motion passes without dissent
  • BILL #133
  • Making an appropriation to the account of Critical/Multicultural Educators’ Graduate Student Organization for two students to present at the 16th Annual Hawaii International Conference on Education (HICE Education 2018) in Honolulu, HI
  • Represented by Senator Seyedkavoosi
  • FPW completed
  • Motion by Senator Woodbury to give Bill #133 a Do Pass through Finance Committee, motion passes without dissent
  • BILL #134
  • Making an appropriation to the account of Electrical and Computer Engineering Graduate Student Organization for one student to present their research at the ICPS 2017 in Pune, India
  • Represented by Senator Mucundanyi
  • FPW completed
  • International travel forms read and adopted
  • Motion by Senator to give Bill #134 a Do Pass through Finance Committee, motion passes without dissent
  • BILL #135
  • Making an appropriation to the account of Mathematics Graduate Student Organization for two students to present at the Joint Mathematics Meeting 2018 in San Diego, CA
  • Represented by Senator Mucundanyi
  • Amendment to line 14 to read “$180.00”rather than “$210.00”
  • Amendment to line 20 to read “$1228.00”rather than “$1258.00”
  • Amendment to line 23 to read “$1228.00”rather than “$1258.00”
  • Amendment to line 24 to read “$737.00”rather than “$755.00”
  • Amendment to line 26 to read “$491.00”rather than “$503.00”
  • Amendment to line 29 reflect the change
  • FPW completed
  • Motion by Senator Seyedkavoosito give Bill #135 a Do Pass through Finance Committee, motion passes without dissent
  • BILL #138
  • Making an appropriation to the account of Anthropology Graduate Student Organization for one student to present at the SAA 83rd Annual Meeting in Washington, DC
  • Represented by Senator Seyedkavoosi
  • FPW completed
  • Amendment to line 21 to read “$170.00/fee” rather than “$150.00/fee”
  • Amendment to strike line 22 (“Transportation fee ($20.00/fee x 1 fee)”)
  • Motion by Senator to give Bill #138 a Do Pass through Finance Committee, motion passes without dissent
  • BILL #139
  • Making an appropriation to the account of MAES- Latinos in Science and Engineering for one student to present at the AIAA Science and Technology Forum and Exposition 2018 in Kissimmee, FL
  • Represented by Senator Woodbury
  • Amendment to line 20 to read “$568.00” rather than “$567.00”
  • Amendment to line 22 to read “$378.00” rather than “$379.00”
  • Amendment to line 25 reflect the change
  • FPW completed
  • Motion by Senator Beker to give Bill #139 a Do Pass through Finance Committee, motion passes without dissent
  • BLOCK-MEMORIAL #40
  • In recognition of 2016-2017 Graduate College Senator M.D. Sarker
  • Senator Hernandez added onto by-line as per author’s request
  • Represented by Senator Hernandez
  • Amendment to insert new line 9 to read “WHEREAS, Senator Sarker it was an honor serving alongside you in the senate. You were a great representative of the graduate college. Best of luck in the future. - Best Senator Elver; and”
  • BLOCK-MEMORIAL #41
  • In recognition of 2016-2017 Graduate College Senator Z.M. Saifullah
  • Senator Hernandez added onto by-line as per author’s request
  • Represented by Senator Hernandez
  • Amendment to add new line 5 to read “WHEREAS, Dear Saifullah, Thank you much for your service. Your legacy will stay with us. -Senator Gaspard Mucundanyi; and”
  • Motion by Senator Weatherby to give Block Memorials #40 and #41 a Do Pass through the Finance Committee, motion passes without dissent
  1. Announcements
  2. Bill Tracker system would be extremely helpful –Senator Mucundanyi
  3. Discussion on possibility of Excel sheet with bill status information

Adjournedat: 9:02 PM