ASNAU SENATE MEETING #17
TWENTY-EIGTH SESSION
OFFICIAL MINUTES
Date: March 8, 2016 Number on council: 13
Date of Senate Meeting: March 3, 2016 Number present: 13
Prepared by Kyra Johnson
Amanda Dietlin, Vice President of Academic Affairs, called the Senate meeting of the 2015-2016 Associated Students of Northern Arizona University Senate to order at4:01pm in the Havasupai Room A & B of the University Union.
Roll Call
All present
Approval of Minutes
Motion: Senator Moore-Sharp moves to approve last weeks’ minutes.
Second: Senator Sowerwine
Vote: Unanimous, last weeks’ minutes have been approved.
Call to the Audience:
Unfinished Business
New Action Business
Chair Dietlin: Welcome to our senate meeting, we will let everyone go first to speak. If you are here for club recognition you will come up when I call you and tell us about the club, what you will do, how it impacts NAU and how many people are interested. If here for funding, once I call you, come up tell us what the funding is for, how it will be used, and how it will impact the NAU campus. Once we have gone through everything, we will go back through to vote.
Item A-Club Recognition: AO Campus Ministry
Motion:Senator Roos moves to vote on Item A- Club Recognition: AO Campus Ministry
Second: Senator Graham
Discussion:Hi, we are here for AO Campus Ministry. We wanted to start our own club on campus. We want to have hiking and devotionals every week. Its really a place for everyone that wants to learn more about the bible. We want people to enjoy us or if they don’t have friends to feel comfortable and have friends.
Vote:Unanimous,Item A- Club Recognition: AO Campus Ministry has been approved
Item B- Club Recognition: Arizona Education Association NAU Student Chapter
Motion:Senator Graham moves to vote on Item B- Club Recognition: Arizona Education Association NAU Student Chapter
Second: Senator Sowerwine
Discussion:Hi, the Arizona Education Association is anorganization that is a professional club focused on political action, community involvement and education. We want to be involved on campus and reach out to the Flagstaff community.
Vote: Unanimous, Item B- Club Recognition: Arizona Education Association NAU Student Chapter has been approved
Item C-Club Recognition: Super Smash Jacks
Motion: Senator Sowerwine moves to vote on Item C- Club Recognition: Super Smash Jacks
Second: Senator Beghtol
Discussion: I am currently a freshman here at NAU. I want to start my own club on my favorite hobby. Back at home I went to a lot of tournaments and I want to bring that here. I want to have get together to hang out make friends and maybe raise money for a cause.
Vote: Unanimous,Item C- Club Recognition: Super Smash Jacks has been approved
Item D-Club Recognition: Tau Beta Pi
Motion: Senator Graham moves to vote Item D- Club Recognition: Tau Beta Pi
Second: Senator Mathew
Discussion: I am the President, Vice President and all of the executive team for Tau Beta Pi since I amthe only active member. For some reason everyone has gone their separate ways and got an I received an email to say I was the last member on campus. Tau Beta Pi is an Engineering honor society and recognizes honor in engineering. I want to help keep the club alive for future students.
Vote:Unanimous, Item D- Club Recognition: Tau Beta Pi has been approved
Item E- SB 28-95: Society of Physics Students
Motion:Senator Sowerwine moves to table Item E- SB 28-95: Society of Physics Students
Second: Senator Davis
Discussion:Not Present.
Vote:Unanimous, Item E- SB 28-95: Society of Physics Students has been tabled
Item F-SB 28-96:Future Business Leaders of America-Phi Beta Lambda
Motion: Senator Sowerwine moves to table Item F- SB 28-96: Future Business Leaders of America- Phi Beta Lambda
Second: Senator Davis
Discussion:Not Present.
Vote: Unanimous, Item F- SB 28-96: Future Business Leaders of America- Phi Beta Lambda has been tabled
Item G-SB 28-101: Kira Farmer
Motion: Senator Beghtol moves to vote on Item G- SB 28-101: Kira Farmer
Second:Senator Graham
Discussion: Hello, I am asking for funding to go to a conference. It is in Vancouver, Canada. I will be representing different departments, like anthropology, on campus at this conference.
Vote:Unanimous,Item G- SB 28-101: Kira Farmer has been approved
Item H-SB 28-102: Catholic Newman Club
Motion:Senator Mathew moves to vote on Item H- SB 28-102: Catholic Newman Club
Second: Senator Sivage
Discussion:We are asking for funding to take 25 students on an alternative spring break to Los Angeles and they will be serving in a lower income neighborhood and helping with theelderly community. The funding will go to gas for driving and lodging when we get there. It is open to all undergraduate students, but hopefully undergraduate students in education or health care.
Vote:Unanimous, Item H- SB 28-102: Catholic Newman Club has been approved
Item I-SB 28-103: Emma Schraner
Motion: Senator Ridge moves to vote on Item I- SB 28-103: Emma Schraner
Second: Senator Anderson
Discussion: Hi, I am Rachael representing Emma today. She is going to the World UN conference and the funding would be for hotel, flight, and registration. She is going to be on a sustainability committee and since she funded all the money herself this will really help her out.
Vote: Unanimous, Item I- SB 28-103: Emma Schraner has been approved
Item J-SB 28-104: The United States Institute for Theatre Technology
Motion: Senator Moore-Sharp moves to vote on Item J- SB 28-104: The United Institute for Theatre Technology
Second:Senator Davis
Discussion: Good afternoon, during spring break we will be taking 19 members to a conference in Salt Lake City. The conference will be helpful for us wanting to learn more about our industry and help us interview to get jobs.
Vote: Unanimous, Item J- SB 28-104: The United Institute for Theatre Technology has been approved
Item K-SB 28-105: NAU Racquetball Club
Motion:SenatorRoos moves to vote on Item K- SB 28-105: NAU Racquetball Club
Second: SenatorCarr
Discussion: Hello, I am the director of intercollegiate play and we are requesting money for the 2016 International Racquetball completion being held at ASU this year.The funding will cover registration and portion of the hotel fees. We have the top 6 players in Women’s and Men’s going and the top 3 teams going as well. We are sending 14 people altogether. Hopefully will be making new connections throughout the region.
Vote:Unanimous, Item K- SB 28-105: NAU Racquetball Club has been approved
Item L-SB 28-106: Kelcee Moore
Motion:Senator Sowerwine moves to vote on Item L-SB 28-106: Kelcee Moore
Second: Senator Graham
Discussion:I am here asking for funds to go to a cater source convention in Vegas. The funds will go to the registration, hotel, gas and travel expenses. I want to go to this conference, because it is one of thetop catering conferences on the nation and I believe it will help with my skills, and allow me to job hunt. I will get to see vendors and new things in cateringfield.
Vote: Unanimous, Item L- SB 28-106: Kelcee Moore has been approved
Item M-SB 28-107: NAU Sports Club Gymnastics
Motion: Senator Sowerwine moves to vote on Item M-SB 28-107: NAU Sports Club Gymnastics
Second: Senator Mathew
Discussion:Hi, we are from NAU Sports ClubGymnastics and we are asking for funding to attend a national competition in California. This has been the first year we have been able to go. The money will go to travel expenses and hotel fees for us to stay.
Vote: Unanimous, Item M-SB 28-107: NAU Sports Club Gymnastics has been approved
Chair Dietlin: For all the clubs/organizations and individuals here today you are, at this time, welcome to leave if you have other places to be or other people to see.
Executive Reports
- President- Alexandria Buchta
- So tomorrow morning I have that call with student governments. I was on a conference call with Jack and Vanessa with other universities for Human Sex Trafficking Awareness. We wanted to see what theystruggled with and how everything else went well. Also, I am meeting with Cindy tomorrow to talk about hiring a full time front desk person.
Senator Carr: So it won’t be a student?
President Buchta: Yes, it will be someone who can be here full time.
Chair Dietlin: There will be student front desk assistant as well.
b. Vice President of Student Affairs- Allison Kelley
- Working on CHQ email for clubs to send questions and concern to
C. Vice President of Academic Affairs- Amanda Dietlin
- I had an academic standards committee meeting this week. We are now focusing on standardized grading like 90-100 is an A. I am working on getting a meeting with the provost and am hoping to get another campus leaders event so we can eat pizza with him.I alsowould like to start senate on time from now on so come a few minutes early to meeting.
D. Vice President of Government Affairs – Vanessa Pomeroy
- So yesterday I met with my directors and I are reviewing bylaws for the student collective group. We will work on that and when it is finished I will bring it to senate and if you approve it we will send it out to a vote. As Ali mentioned we had the student against human trafficking conference call. We are going to try to make it a national pledge for universities around the nation and some international schools. I just received from PR the voting is sexy t-shirt design. They look really good, so get ready, I am going to try to order thembefore spring break. The directors are looking at a dive-in speech debate at the new pool and if we can get it that is really the true dream.
Senator Carr: Why are we doing shirts not stickers?
Vanessa:I want to bring it back, but I can order stickers too.
e. Chief of Staff- Lauren Stebbins
- I need anyone that can come to the reveal tomorrow from 7-830!!! It will be so much fun :) I have been working on elections and send out many updates, (Amanda or Ali) Explain why we are putting the colleges next to everyone’s name on the ballot.
Chair Dietlin: In our constitution it says senate has to be consisted of 3 differentacademic colleges. On our ballot this year we will have the colleges of each person running next toeveryone’s name. If all 9 get elected from one college the top 5 will be selected.
Senator Moore-Sharp: Why can’t we change that?
Chair Dietlin: We don’t have time to change it before this election, but you guys could create something for next year.
President Buchta: We had aresignation from senate, so there are packets for the open position, so spread the news to everyone.
Senator Sowerwine: When are they due?
President Buchta: Next Thursday.
Senator Carr: I think diversity in colleges are important, so that everyone is represented.
Kristine: I think the idea was not having more than half of senate be from one college, but we could probably re look over that since there are 14 senate seats now.
Senator Graham: I was thinking that it is hard to do 5 since SBS is a huge college with communications under it.
Chair Dietlin: I think this is a discussion for legislative.
Senator Carr: I know last year we had to add 2 newsenators, will there be an increase this year?
Chair Dietlin: As of right now, no increase. Besides that, I have been working on the concert giveaways and way to entertain people while waiting for front of the line seats.
Staff Reports
- Student State Affairs- John Bower, Jake Gavin
-NR
- Public Relations- Reed Emerson, Connor Wandersee, Korrin Snow
- This week I worked on the voting is sexy thing. I emailed you all the concert reveal things can you please send it out to everyone? I also have the ASNAU voting advertisement and I will send that to you as well. I have been working on how to use the boost thing on Facebook for the elections.
- Special Events- Amy Edgerton, Taylor Wesner
-We are doing the concert artist reveal put on by sun entrainment this week. If you can come please do so, because we need some help. This week I worked on the student’s safety week with having cops come out to come take about how to be safe on campus. Other than that we are working on concert reveal stuff and Louie awards. Also I looked into giving away prizes for the line to keep people entertained and have to go through the bookstore so we will see how that goes.
- Information Technologist- Chantz Spears
-NR
- NSG- Jo Olas, Dylan Graham
- We are planning a concert kickoff event from 4:30-6:30pm on April 21stand we are hoping for at least 250 people. We are going to have BBQ and get tables for eating, raffles, etc. We have a raffle started with a gift card to the the popcorn shop and we are looking for other things. We are going to buy center piece for the tables based on theartist’s genre. AlsoWilson hall won the Basketball competition and we are planning on giving them a treat.
- Sustainability- Sydney Shaw, Sarah Holditch
-Hi again, I don’t have much of a report. I have been trying to collect garbage for the outfit. I will have a box in the office, probably tomorrow,and if you want to donate clothing for the clothing swap. Also last meeting you mentioned buses and transportation? What’s going on with that?
Cindy: I will follow up with you after meeting on that?
Committee Reports
- Appropriations: Senator L’Ecuyer
- So we all know we are going to go over the budget really quick. $250,000 is the amount we started off with and so far $110,855 but only$44,707 has been taking out already. That’s not including the amount we did today.
Senator Moore-Sharp: How did we end up with a surplus?
Chair Dietlin: That is what was in budget not surplus.
President Buchta: We have a budget for each different thing allocated. So carnival, SSA, etc. This is the amount senate had at the beginning of the year. This is the most amount we have ever had in the senate line.
Chair Dietlin: Last senate ran out of money, so we (exec) worked really hard to find where we could pull extra money from.
Senator L’Ecuyer: The bills this week were still not so great, so if we could continue to fill out all the whereas and the dates they are traveling, that would be awesome. Also make sure you are contacting your clubs because last week we had bills that hadn’t even gone through appropriations yet. A person came in for a bill that has been tabled the past few weeks and she didn’t know about it.
Chair Dietlin: The dates thing should be fixed with the new senate bill template I created, because the dates will be when they are travelingandwe they are going to the event.
- Legislative: Senator Mathew
- We are working on a piece of legislative that will create boundaries for deciding when a club is a club and when individuals are acting individually.
- Diversity: Dallas Diaz
-I reschedule the Safe Zone 101 workshop on March 29th from 4-6pmand 102 will be April 5th. I am working on a new DMECCa training workshop. The I was hoping to have the diversity committee after meetingto talk about things such as pinkwashing, etc.
Senator Roos:Do we have to do it again if we did it already are certified?
Dallas: No you shouldn’t but I know they changed the program so will double check. Also if you can’t make it to the workshops I have a pad by my desk you can write it there if you can’t make it.
Senator Sivage: What time is April 5th?
Dallas: 4-6
Kristine: The Louie Awards during that day.
Dallas: If not there is one that Saturday at 1-3pm and if you cannot make it I can try to reschedule.
Senator Reports
College of Arts and Letters
- Abbey Matthew- We met with our Dean. There is a lot he is excited about, especially the 400thAnniversary of Shakespeare Festival. Professors and Deans from every college will preform a sonnet or something by Shakespeare.
- Stefan Rosic- As Abbey said, we met with our Dean, he is really excited about the 400thanniversary and hopefully will get the information about it to Ali before hand so she can put it in the email. We talked about the writing commons and he will get back to usto see if funding will be an issue, maybe if so the ASNAU could help out with that. International Women’s Day is March 8th and there will be an event in the FCB it will about Dr.Seuss and Striker and how institutions regulate gender.
College of Social and Behavioral Sciences
- Brooke Graham- Drake and I are meeting with our dean soon
- Drake Ridge-We scheduled a meeting with our dean and will be meeting soon
College of Health and Human Services
- Alex Roos- I want to apologize for not being at senate last week, I was kidnapped by my family, but I know it was a really important one to miss.
- Ashley Beghtol- Alex and I are working on finding time for our dean meeting. Women’s Lacrosse has a game this weekend. Also good luck to everyone running in the ASNAU elections this Monday.
College of Education
- Alyssa Anderson- NR
- Kyle Davis- Finalized date to meet with Dean.
College of Business