ASHOVER PARISH COUNCIL

14 January 2014

Dear Councillor

You are hereby summoned to attend an Ordinary Meeting of Ashover Parish Council on

TUESDAY21 JANUARY 2014 at 7.30 pm in The Sports Pavilion (adjacent the Parish Hall) Milken Lane, Ashover S45 0BA. Members who require a dispensation to speak on any agenda item should contact the Clerk as soon as possible.

Please note that a“Parish Council Surgery”is held for half an hour from 7.00 p.m. prior to the Parish Council Meeting when any member of the public may attend and raise matters of concern with a member of the Parish Council in complete confidence.

Yours faithfully

Sara Atkinson (Mrs)

Parish Clerk

Ashover Parish Council

A G E N D A

PART I – NON-CONFIDENTIAL INFORMATION

1To receive apologies for absence

2Variation of Order of Business

3Declaration of Members Interests and Requests for Dispensation

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest, not already on their register of interests, in any item on the agenda and withdraw from the meeting at the appropriate time, or to request a dispensation. Please note that appropriate forms should be completed prior to commencement of the meeting.

4 Public Speaking – (Fifteen Minutes)

(a)A period of not more than fifteen minutes will be made available for members of the public and Members of the Council to comment on any matter, unless deemed necessary by the Council due to the nature of the items being presented.

(b)If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

5Minutes - To confirm the Minutes of the Parish Council Meeting held on 17 December 2013.

6Exclusion of Public -To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: -

“That in view of the confidential nature of the business about to be transacted, to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admissions to Meetings) Act 1960, s1, in order to discuss the item.”

7Planning [Appendix I refers] –

To consider applications/appeals received from the Planning Authority and to submit comments. Please note that some applications may be received following Agenda issue. (Appendix I circulated).

8Items for Information and decision

(a)Parish Maintenance – To consider any maintenance items including repairs to printer and previous laptop.

(b)Health & Safety – To consider any items including incident on car park 06.01.2014.

(c)Public Requests –

  • To receive an update following a request to rescue a mounting block from a right of way for placement on Church Street (Minutes 071/13 & 100/13).
  • To consider provision of youth exercise equipment.
  • To consider provision of a bus shelter at Kelstedge.

(d)DALC Executive Committee – To receive notification of the election of Parish Cllr W Armitage for the vacancy for North East Derbyshire Area.

(e)District/Parish Liaison Group Meeting – To receive a report on the meeting held 15.01.2014.

(f)Defibrillator–To consider provision.

(g)Ashover Tennis Club - To consider the draft annual agreement for 2014/2015.

(h)NALC – To confirm the Chairman’s attendance at the Local Democracy All Party Parliamentary Group on 26.03.2014 following an invitation by NALC to speak on the Draft Deregulation Bill.

(i)Parish Clerk’s Report (Appendix II) – To receive the report including DALC circulars (Circulated).

9Finance

(a)Precept 2014/2015 – To review the request following receipt ofcorrespondence from NEDDC (Information Circulated).

(b)Parish Council Quarterly Audit– To receive a report from the Parish Council Auditor, following the quarterly audit.

(c)Financial Report – To receive a budget appraisal, printed report on the computerized accounts detailing account balances, cheques issued and cheques received. (Circulated)

(d)Cheques for Signature – To receive details of cheques for signature by authorized Councillors.

PART II – CONFIDENTIAL INFORMATION – To move the following resolution - “That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

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