Meeting Minutes
May 02, 2002
Page 1 of 4
ASCE MICHIGAN SECTION
Meeting Minutes
May 02, 2002
CALL TO ORDER
President Richard Skalski called the meeting to order at 5:20 PM
In attendance:Richard Skalski (RS), President
Steve Chizek, P.E. (SC), President-Elect
Jim Grant, P.E. (JG), Secretary
Bryan Jennings, P.E. (BJ), Treasurer
Jim Hegarty, P.E. (JH), Immediate Past President
Frank Meyers, P.E. (FM), Executive Secretary
GUESTS:
Dave Mooberry, P.E., Lansing-Jackson Branch Past President
Laurie Kendall, P.E., Scholarship Committee Co-Chair and Past President
Dr. Mackenzie Davis, MSU Student Chapter Advisor
Therese Sutphen, MSU Student Chapter and Regional Conference Chair
AGENDA
The following agenda items were modified:
The address for NTH Consultants within the agenda heading should be corrected to 520 S. Creyts Road.
The following agenda items were added:
c)Membership Lists under “New Business”
d)MSU Student Chapter Presentation under “New Business”
JG moved to approve the agenda as amended; JH seconded.
Motion passed.
MEETING MINUTES
JH moved to accept the Meeting Minutes of March 14, 2002 as submitted; SC seconded.
Motion passed.
CORRESPONDENCE
RS shared the following correspondence:
- ASCE 150th Anniversary newsletter that provides a current status of various celebration notables around the country.
- State of Michigan House Bill regarding Quality Based Selection (QBS) procurement requirements for professional services. After Board discussion and concurrence with the objectives of the Bill, JH moved to support the Bill; SC seconded. Motion Passed.
JG shared the following correspondence:
- Memorandum distributed by ASCE National regarding the submission deadlines and requirements for Section Annual Reports. FM indicated that the Executive Secretary submits this report annually on behalf of the Section. The memo was given to FM.
TREASURER’S REPORT
a)Financial Report – March, 2002 (attached):
FM reviewed the transactions through the end of March 2002.
SC moved to increase line item 33A“Section Dues Rebate”2001-2002 budget to $4000; RS seconded. Motion Passed.
b)Membership & Dues Status – March, 2002 (attached):
SC moved to accept as submitted; BJ seconded. Motion Passed.
OLD BUSINESS
a)Mackinac Scholarship update
JH shared that there was no significant financial information to report since the last Board meeting. The goal is still to move as many left over prints as possible to stores with high tourist traffic. There are over 700 print copies left over.
Laurie Kendall reported that revised applications for the scholarship have been distributed to most universities, employers and ASCE student chapter advisors within the Section. Additionally, a more detailed scoring template is being developed to assist the selection committee with evaluating the scholarship applications.
Laurie also shared a memorandum from the Scholarship Committee that provides recommendations for investing the additional scholarship funds (see attached). The memo provides details regarding the original investments for the Mackinac Scholarship and the Zuidema Scholarship into the LPL Financial Inland Real Estate Fund, reviews the performance of each investment, and provides recommendations for managing the remaining scholarship funds.
JH moved to invest $10,000 from the Zuidema Scholarship Fund money market account and $38,000 from the Mackinac Scholarship Fund into the Hartford Capital Appreciation, Type C (No Load) Fund; SC seconded. Motion Passed.
b)Annual Meeting 2002
Dave Mooberry reported that the 2002 Annual Meeting is September 19-20 in Lansing, and presented the first draft of the meeting agenda for advertisement in the Michigan Civil Engineer (MCE) publication. A copy of the preliminary agenda (attached) was given to FM to be included in the next MCE.
Dave also indicated that the planning committee would need to know soon if it’s realistic to expect Governor Engler will be available as a key-note speaker. After discussion, it was suggested that other key-note speakers be considered. The Board suggested that Tom Maki (Director of MDOT) be considered as one of the key-note speakers, and the existing President or President-Elect be considered as the other. RS reported that a letter has been sent to President Jerry Schwartz requesting his presence. RS will follow-up and send a similar letter to President-Elect Tom Jackson if President Schwartz is not available. JH indicated that he will assist JG with contacting Tom Maki. Additionally, the Board suggested speaker gifts that consist of Mackinaw commemorative coins and/or Mackinaw prints.
c)Web Page
SC indicated that the web site will be modified to include advertisements for the left-over Mackinaw prints, donations towards the scholarship, and the updated scholarship applications. The Board suggested that the web page be featured in an MCE article.
d)SPAG Grant Status: Western Michigan Branch
BJ reported that approximately $900 was spent on duplicating the “Building Big” videos and associated brochures. The Branch is currently encouraging members to give presentations to schools.
e)150th Anniversary Committee Articles Report
RS shared brochure with an update of activities across the country. ASCE National is looking for articles about Branch/Section activities.
f)Membership – 2002
No report.
NEW BUSINESS
a)President-Elect Meeting
No report.
b)MichiganCivil Engineer (MCE) Articles
JH reviewed his correspondence dated March 29, 2002(attached) to RS regarding the content of the MCE, and the role of the MCE Editorial Review Board. JH raised some important issues regarding the role and functionality of the MCE Editorial Review Board, which was not given the opportunity to review and edit the January through February 2002 edition of the MCE. FM, as MCE editor, indicated that the MCE Editorial Review Board was created under the previous Section Board and therefore is not considered an existing entity under the current Board. The Board confirmed that the MCE Editorial Review Board was created at the will of the Section Board by majority support and therefore exists until a motion is passed that dissolves its existence. Additionally, the Section Board emphasized the significance and mission of the Editorial Review Board. FM will submit all subsequent draft articles for the MCE to the MCE Editorial Review Board before the formatting have been completed, which will allow for revisions to be incorporated easier. As such, the Editorial Review Board will receive draft articles earlier to allow the formatting and printing deadlines to be achieved. It was reiterated that members of the review board would have to generate and submit revisions to FM within three days of receiving draft articles.
c)Membership Lists
SC indicated that he was contacted by an MDOT employee that is a member of ASCE, and is applying for “Fellow” status within ASCE. As such, he needs a list of the Michigan Section membership and their addresses to request support. SC would like to provide this information.
FM will check with ASCE National on their policy for distribution of the entire address list. The Section Board indicated that they supports the distribution.
d)MSU Student Chapter Presentation
Dr. Mackenzie Davis and Therese Sutphen provided copies of the ASCE North Central Regional Competition budget and event summary (attached). The highlights were discussed, which included MSU’s Steel Bridge Team and Concrete Canoe Team qualifying for the next round of competition. Additionally, some of the funds necessary to meet the expenses associated with the event and getting the team to the next level of competition were discussed.
JG moved for the Michigan Section to donate $900 towards the costs incurred by the MSU Student Chapter for hosting the North Central Regional Competition and for participating in the next competition in Madison, WI; JH seconded. Motion passed.
NEXT MEETING
The next meeting is scheduled for June 20, 2002 @ 5 PMin NTH’s Lansingoffice (520 S. Creyts Road, Suite A, LansingMI48917).
ADJOURNMENT
Meeting adjourned at approximately 7:50 PM.