ASCSN Senate Meeting Approved Minutes Page 5
March 4th, 2016
ASCSN Student Government
Senate Meeting Approved Minutes
College of Southern Nevada
Henderson Campus Room C 105
700 College Dr. Henderson, Nevada 89002
Friday, March 4th, 2016 12:00 PM
Executive Board Officers:Brenda Romero, President (Present)
Sara Weston, Vice President (Present)
Zachary Stanczak, Secretary (Present)
Priscilla Munoz, Treasurer (Present)
Cheyenne Senators:
Katelynn Costa, CHY Senator (Present)
Jorge Lopez, CHY Senator (Present)
Jill Robinson, CHY Senator (Present)
Justin Cardenas, CHY Senator (Present)
Henderson Senators:
Jonathan Bowdle, HEN Senator (Present)
Weldon Jones, HEN Senator (Present)
Isaiah Moreno-Sandoval, HEN Senator (Present)
Nathaniel Phillips, HEN Senator (Present)
/ West Charleston Senators:
Ocean Garner, WCH Senator (Present)
Biruk Gebremeskel, WCH Senator (Present)
Michele Johnson, WCH Senator (Present)
Elisa Miguez, WCH Senator (Present)
Extension Senators:
VictorLee Boardley, EXT Senator (Present)
Rachel Clark, EXT Senator (Present)
Advisors:
Christopher Brown, Interim Advisor (Excused)
Millie Vuksanovic, Financial Advisor (Present)
IMPORTANT INFORMATION ABOUT THE AGENDA AND PUBLIC MEETING
NOTE: Below is an agenda of all items scheduled to be considered. Notification is hereby provided that items on the agenda may be taken out of the order presented, two or more agenda items may be combined for consideration, and an agenda item may be removed from the agenda or discussion relating to an item on the agenda may be delayed at any time.
In accordance with NRS 241.020(6), supporting materials that are submitted to the Associated Students of the College of Southern Nevada (ASCSN) Office of Student Life and Leadership Development will be made available in advance of the meeting as follows: 1) from the (ASCSN) Office of Student Life and Leadership Development by calling Nicole Meza at (702) 651-3177 or emailing her at ; or, 2) by accessing the electronic version of the agenda posted on the ASCSN page of the CSN website:
http://www.csn.edu/ascsn/
In addition, a limited number of copies of any such supporting materials will be available at the meeting site.
Reasonable efforts will be made to assist and accommodate physically disabled persons attending the meeting. Please call Nicole Meza at (702) 651-3177 in advance so that arrangements may be made.
Call to Order at 12:01PMRoll Call
As seen above, 17 Voting Members
1. Public Comment (3 minute limit each speaker) Information Only
a. Public comment will be taken during this agenda item. No action may be taken on a matter raised under this item until the matter is included on an agenda as an item on which action may be taken. Comments will be limited to three minutes per person. Persons making comment will be asked to begin by stating their name for the record and to spell their last name. The President may elect to allow additional public comment on a specific agenda item when that agenda item is being considered.
b. In accordance with Attorney General Opinion No. 00-047, as restated in the Attorney General’s Open Meeting Law Manual, the President may prohibit comment if the content of that comment is a topic that is not relevant to, or within the authority of, ASCSN Student Government, or if the content is willfully disruptive of the meeting by being irrelevant, repetitious, slanderous, offensive, inflammatory, irrational or amounting to personal attacks or interfering with the rights of other speakers.
a. Senator Costa says she has to leave at two o’ clock for testing.
b. Vice President Weston says she also has to leave by 12:45PM for personal reasons. She also mentions that the Advisors have noticed people not following the dress code. There are no T-shirts or jeans, and everyone has signed the Student Handbook. When going to meetings, one should be dressed appropriately. We will also be going over the hand book next week.
c. President Romero mentions that Senator Gebremeskel, Lopez and Jones attire is professional enough.
d. Vice President Weston points out the Secretary Stanczak will be giving the Vice President’s report. There is also a club that is operating without approval, which will be dealt with as needed. The Vice President adds that any infractions which have already been corrected or mentioned (like board sweeps or not properly excusing an absence) will result in going to Grievance.
2. Consent Agenda Items (5 minutes) For Possible Action
a. Approval of the Meeting Minutes for:
a. Senate Meeting: February 19th, 2016
b. Planning and Awards: February 19th,2016
c. Funding Proposal: February 19th, 2016
Vice President Weston motions for approval
Senator Costa seconds
Motion passes 17-0-0
a. President Romero mentions that the Senate will be skipping to item number 5 to get it out of the way before the rest of the meeting gets underway.
3. Strategic Future Task Force (50 minutes) Information Only
a. AVP Ayesha Kidd will discuss with the Senate the roles and goals of the SWAT subcommittee.
b. Dr. Darin Dockstader will discuss with the Senate the roles of Mission, Vision, and Values subcommittee.
a. President Romero introduces Assistant Vice President Ayesha Kidd and Dr. Jill Acree, a history professor.
b. Assistant Vice President Ayesha Kidd mentions that she and Dr. Acree are on the SFTF (Strategic Future Task Force). They are responsible for formulating a seven-year plan for accreditation purposes for CSN. Their sub-committee within SFTF, SWOT (Strengths, Weaknesses, Opportunities and Threats) are specifically aiming to interview many groups throughout the college in an effort to identify how the overall feeling is to what SWOT stands for.
c. Dr. Jill Acree and Assistant Vice President Ayesha Kidd set up an activity involving four large pieces of paper on the wall, each one labeled after the respective acronym of SWOT. They pass out sticky notes, with the objective being to add one item to each sticky note relating to each piece of paper on the wall about CSN in general. Afterwards, it will be organized by themes. After each participant has completed all four sections, the sticky notes will be organized by general themes.
d. After this is done, Assistant Vice President Ayesha Kidd and Dr. Jill Acree take the papers and promise to follow up with the groups as best they can on where everything stands with the whole SFTF process. They mention there are four other committees, Internal, External, MVV (Mission, Vision and Values), and Environment are also involved in order to hopefully help every aspect of the school. They also go over the fact that the entire college is moving to help CSN utilize its email system more efficiently, in order to not only help student communication, but also to avoid possible threats. CSN accepting private emails will not be happening for much longer.
e. Point of Order Vice President Weston leaves at 12:45
f. Senator Bowdle mentions that it will be near impossible to get students to use the student email.
g. Assistant Vice President Ayesha Kidd notes that it will be a huge challenge, but hopefully the school will transition to making everything easier/better for the college as a whole. This includes improving on the existing email system, and marketing it better.
h. Senator Jones says that due to his Student email, he is able to access Amazon Prime for free, so perhaps promoting these advantages that having a student account brings could help improve usage.
i. Assistant Vice President Ayesha Kidd agrees, and notes that many things are free for students that mostly unknown, like Adobe software.
j. Senator Clark mentions that there are ways to combine email address inboxes as well.
k. Assistant Vice President Ayesha Kidd says they will definitely be looking into all ways to improve the email system.
l. Senator Costa says that Student Government will help in any way possible.
m. Assistant Vice President Ayesha Kidd says they need to know anything that CSN might need to improve on, and also the things that are going well. CSN was also awarded for its involvement in Achieve the Dream.
n. President Romero mentions that the SFTF is available for any comments or ideas.
4. Additional Seed Money for Clubs from Club Rush (10 minutes) For Possible Action
a. The Senate shall deliberate and vote upon allocating a $100 of additional to each club that qualified for the extra seed money due to their participation in Club rush and followed all the requirements. The clubs are Criminal Justice Club, Black Student Association, and the Biology Club. The total amount allocated is $300.
Senator Costa motions for Approval
Senator Robinson seconds
Senator Boardley notes that he will have to abstain.
15-0-1
5. Proxy for Special Course Fee Committee (5 minutes) For Possible Action
a. The senate shall deliberate and vote upon choosing a proxy to represent President Romero in the committee to review special course fees. A Senate member may nominate themselves or may nominate another member of the Senate.
a. President Romero mentions that last meeting Dr. Winters mentioned that the Senate should provide a proxy for this. The floor is open for nominations.
b. Vice President Weston and Senator Robinson nominate themselves.
c. President Romero says the Senate will have to take it to a vote.
d. Senator Johnson says that it might be better to have both of them act as proxy.
e. Secretary Stanczak agrees with this.
f. President Romero opens the floor for motion.
Senator Johnson motions for approval
Senator Gebremeskel Seconds
Senator Costa mentions that course fees for culinary classes are rumored to possibly go up as much as $150.00, so she hopes that they can focus on a cap.
Vice President Weston mentions that Senator Costa and anyone else with concerns should email her or Senator Robinson should this motion pass.
Motion passes 17-0-0
6. Transfer Funds (10 minutes) For Possible Action
a. The Senate shall deliberate and vote upon transferring $5,000 from the general fund to the host account. Treasurer Munoz and ASCSN Financial Advisor Vuksanovic shall provide more information.
b. Treasure Munoz mentions that while it was originally thought getting a new venue for the EOTYB, it’s actually not that expensive at Springs Preserve or other places picked.
c. Financial Advisor Vuksanovic mentions this will also cover any expenses through May, and this is also to avoid the possibility of suddenly running out of funding.
Senator Robinson motions for Approval
Senator Costa seconds
Motion passes 16-0-0
7. Suspension of the By-Laws for Treasurer Munoz (10 minutes) For Possible Action
a. The Senate shall deliberate and vote upon suspending By-Law Article IV section 2 as it currently stands for Treasurer Munoz.
b. Treasurer Munoz says it hard for her to get guaranteed rides to Henderson campus, but if anyone needs her signature she can make it down there. She just wants to limit having to find transportation unless it’s something that the Treasurer needs to do.
c. Secretary Stanczak asks if it can be faxed or scanned instead.
d. Advisor Sowell says it needs an original signature, Advisor Meza agrees and mentions this had been brought up previously.
e. Senator Lopez expressed confusion over the issue.
f. Senator Bowdle explains that this By-Law suspension only applies for this one section and only for Treasurer Munoz.
g. Senator Costa wants it on record that Treasurer Munoz makes access to all of the treasury information easy, and that she works hard to make sure the information is constantly updated. It will be no problem for her to only have to go to Henderson to sign paper.
Senator Costa makes a motion for Approval
Senator Boardley seconds
Motion passes 14-0-2
8. Pens & Pencils (5 minutes) For Possible Action
a. The committee shall deliberate and vote upon allocating $3000 for writing utensils.
b. President Romero and Senator Clark mentions it passed in Outreach committee, and President Romero asks if anyone wants to see them again.
c. Senator Clark expresses that these pens are top quality.
Senator Boardley makes a motion for Approval
Senator Costa seconds
Motion passes 16-0-0
9. Spring Fling Events (10 minutes) For Possible Action
a. The committee shall discuss and vote upon the budget and time and dates for the Spring Fling Events at the Henderson Campus. Chair Bowdle shall lead this item.
b. Senator Bowdle mentions that this information has already been covering in Planning and Awards. There will be food, water balloons, and kickball. The total amount is $1,000.00.
c. Senator Costa asks how much that leave Planning and Awards with will.
d. Senator Bowdle says “A lot.”
e. The budget is brought up, and there is money that should be going back to the general fund at the end of the year (around $5,000).
f. Senator Bowdle says that April 23rd is the better day than the 22nd is because there is a meeting day at West Charleston.
g. President Romero asks what time is the meeting.
h. Financial Advisor mentions that the Senate could have the meeting at Henderson instead.
i. President Romero adds it wouldn’t be hard to change the time either.
j. Senator Bowdle expresses that we will have to advertise heavily for this, but it’s worth it because Kickball is a lot of fun.
k. Senator Costa notes that there won’t be a lot of people who will want to do this between classes.
l. Senator Bowdle agrees, but counters with the fact that because of the water-related activities and kickball, people would have to prep for this event with a change of clothes anyway. Therefore, the day shouldn’t matter too much. Senator Bowdle also makes mention of the fact that he wants the student worker Domenick on his team for the event, as well as Director Brown.
m. Advisor Shakira notes that he’s old.
n. Senator Bowdle reminds people that this will be reflected in the minutes.
o. Advisor Meza informs the Senate that it will be in the parking lot.
p. Senator Bowdle sets the dates for April 22nd for kickball and May 3rd for water balloons.
Senator Boardley motions for Approval
Senator Phillips seconds
Motion passes 15-0-1
10. Science and Tech Expo (10 minutes) For Possible Action
a. The committee shall deliberate and vote upon funding not to exceed $600.00 for ASCSN’s participation in the Science and Technological Expo at the college on April 26th. Vice President Weston shall lead this item.