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AIS-AIMSG/7-IP/1/ AIS-AIMSG/7-IP/1
30/11/12
AERONAUTICAL INFORMATION SERVICES-AERONAUTICAL INFORMATION MANAGEMENT STUDY GROUP (AIS-AIMSG)
SEVENTH MEETING
Montréal, 14 to 18 January 2013
ARRANGEMENTS FOR THE MEETING
(Presented by the Secretary)
1. VENUE of the meeting
1.1 The AIS-AIMSG/7 Meeting will be held in Conference Room 7A/7B of the ICAO Headquarters (999 University Street, Montréal, Québec, Canada). It is located on the third floor of the conference block of the ICAO building.
2. Registration of participants
2.1 Participants are requested to register at the security desk in the lobby of the ICAO Headquarters between 0900 and 0945 hours on the opening day of the meeting, i.e. Monday, 14January2013. They will be provided with the meeting badge which will give access to the ICAO building during the duration of the meeting. Participants are requested to wear the meeting badge at all times inside the ICAO premises.
3. DOCUMENTATION FOR THE MEETING
3.1 Documentation for the meeting will be issued as study notes/information papers. All the documentation received will be posted on the AIS-AIMSG website. Participants are requested to download and bring the papers with them since no printed copies will be available at the meeting site.
3.2 At the end of the meeting, a summary of discussions (SoD) will be issued.
4. OPENING OF THE MEETING
4.1 The opening of the meeting will take place at 1000 hours on Monday, 14 January 2013 in Conference Room 7A/7B.
5. WORKING HOURS
5.1 The following daily working hours are proposed and will be confirmed at the opening of the meeting:
· 0930 – 1230 hours with a 15-minute coffee break at 1045 hours
· 1400 – 1630 hours with a 15-minute coffee break at 1500 hours
6. LANGUAGES
6.1 The meeting will be conducted in the English language.
7. Officers OF THE ICAO Secretariat
7.1 Mr. Michael Hohm, Technical Officer, Integrated Infrastructure Management (IIM) Section, ICAO, will act as Secretary, assisted by Ms. Roberta Luccioli, Technical Officer, IIM. Mr. Hohm can be contacted by phone or by e-mail as follows:
Tel: +1 (514) 954-8219, ext. 8119
E-mail:
7.2 The daily meeting service and secretarial support is provided by Ms. Rebecca Vann, Secretary. The IIM Section is situated on the 7th floor of the office block, Room 7.45, tel.+1(514)9548219, ext. 7117.
8. icao documents
8.1 ICAO publications which are unrelated to this study group meeting, if required by the participants, may be purchased from the Documents Sales Unit located on the ground floor.
9. SOME USEFUL travel information
9.1 Passport and visa requirements
9.1.1 All foreign nationals entering Canada must possess valid passports. It is recommended that all the participants also check whether they require a visa for entering Canada. Should you require, and be eligible for, a letter from the ICAO Legal Bureau to be used to obtain a visa, the following information is required. Please coordinate with Ms.Rebecca Vann at . Once we have received this information our Legal Bureau will process your request and coordinate with the embassy on your behalf.
· An official letter requesting visa assistance
· Title of meeting
· Full Name of participant
· Organization
· Position at organization
· Date of birth
· Citizenship
· Passport number
9.2 Location of the ICAO Headquarters and recommended hotels
9.2.1 The ICAO Headquarters is located at 999 University Street, Montréal, Québec, Canada in the area known as “International City” where most of the recommended hotels are located. It is about 20km away from the Pierre Elliot Trudeau Airport. The location of the ICAO Headquarters and a list of recommended hotels are published in the ICAO website http://www.icao.int/ under the heading “Meetings”.
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