ARKANSAS DEAF CAMPERS
BY-LAWS
ARTICLE I – OFFICERS’ DUTIES
Section 1: Officers’ Duties:
(a) The President shall:
(1) Preside at all meetings.
(2) Call meetings of membership when necessary.
(3) Be empowered to appoint such committees as necessary.
(4) Determine places and dates for camping weekends.
(5) Inform members of dates of next camping weekends.
(6) Decide to cancel outing, if not many signed-up.
(b) The Vice President shall:
(1) Assist the President in all his/her duties.
(2) Preside at meetings in absence of the President.
(3) Assume the duties of the President when necessary.
(4) Be in charge of the activities committee.
(5) Be in charge of the Law Committee
(6) Keep updated ADC by-laws.
(7) Provide new members a copy of ADC by-laws.
(c) The Secretary shall:
(1) Record minutes of all meetings.
(2) Read minutes of past meetings of membership.
(3) Assist the President in presenting information to the members.
(4) Keep a list of current members and waiting list members, if any.
(5) Keep a list of exiled members.
(6) Keep records/forms of all members in good standing.
(d) The Treasurer shall:
(1) Itemize the expenses of the club.
(2) Report itemized records to the club of meetings.
(3) Secure approval of the President for all expenditures.
(4) Collect members, guests and visitors’ dues/deposits/fees, etc.
(5) Complete financial reports.
(6) Review financial transactions of special committees, as needed.
(7) Present the final year-end financial report at the general membership meeting of the year (October).
(e) The Trustees shall:
(1) Audit the Treasurer’s financial within two (2) weeks after received the bank statement at each month.
(2) Audit financial reports of special committees, as needed.
(3) Decide the date and place of the audit.
(4) Audit and sign the financial report.
(5) Assist Treasurer in collecting day visitor and weekend guest fees as needed.
(6) Enforce visitor prohibition from campout area for fee violations.
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ARTICLE II – MEETINGS
Section 1: Ground Rules:
(a) Regular meetings shall occur twice a year in March & October.
(b) The President shall have the right to call any special meeting(s).
(c) The President shall determine the place and date of meeting(s).
(d) A quorum shall consist of ten (10) of the members present.
(e) Robert’s Rules of Order shall govern the conduct of all meetings.
(f) Regular meetings shall be limited to two (2) hours, if possible.
Section 2: Special Committees:
(a) Shall be appointed by the President.
(b) Shall be chaired by a member approved by the Executive Board.
(c) The chairperson shall be empowered to appoint committee members.
(d) The chairperson shall report progress at the general meeting(s), as necessary.
(e) The Treasurer (if any) shall submit quarterly financial reports to the ADC Members.
Section 3: By-Law Amendments:
(a) Proposed amendments shall follow the following procedural steps:
(1) Be submitted in writing.
(2) Be brought to the floor for a vote during spring meetings only.
(3) Be referred to the By-laws Committee for review, as needed.
(b) By-laws may be amended by two-third (2/3) votes cast by good-standing members present at the meeting.
Section 4: Order of Business:
(a) Call to order, if quorum is met.
(b) Reading of Minutes
(c) Reports of Officers in the following order:
(1) President
(2) Vice President
(3) Secretary
(4) Treasurer
(5) Committees’ Report(s)
(d) Unfinished Business
(e) New Business
(f) Election and Inauguration of New Officers and Trustee(s) (as needed)
(g) Announcements
(h) Adjournment
ARTICLE III – CAMPOUTS
Section 1: Preparation:
(a) Campouts shall include at least eight (8) weekends per year.
(b) Campsites shall be selected anywhere in Arkansas including other states that nearby to Arkansas.
(c) The President shall provide an advance schedule of campouts.
(d) Campsite reservations shall be on a first come, first serve PAID basis.
(e) Members/guest(s) shall be responsible for their campsite cancellations by contacting the campground directly.
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Section 2: Campsite Ground Rules:
(a) All members must pay campsite remaining balance upon arrival at campsite.
(b) All members shall respect campground rules (quiet times, pool closures, etc.).
(c) All members shall be responsible for the safety and behavior of their children.
(d) All members shall be responsible for the conduct of their guests/visitors.
(e) All children should remain in the ADC area after the campground office closes.
(f) All members shall have the right to participate in all social activities.
(g) All members shall be responsible for their pets, their clean up and behavior.
Section 3: Guests and Visitors:
(a) Can be Deaf or hearing.
(b) Are expected to pay required fees.
(c) Are expected to obey all campground rules.
(d) May participate in social activities with all required fees paid.
(e) Day Visitors: May not spend the night at the campsite.
(f) Weekend Guests: May have a campsite reserved with paid deposit fees to the
campground office, depending on site availability.
ARTICLE IV – IMPEACHMENT
Section 1: Impeachment of Officer(s):
(a) Shall be determined by the Executive Board excluding the accused officer.
(b) Shall be by unanimous vote of the Executive Board.
ARTICLE V – MISCELLANEOUS
Section 1: Assessments and Donations:
(a) The President and the Treasurer shall not withdraw more than fifty dollars ($50.00) without the approval of the officers.
(b) Moneys from fund-raising events and profit from campouts and other events shall be given to the Treasurer with all slips, receipts, etc.
(c) Members or officers shall not use ADC funds for personal loans.
(d) There shall be no salaries for any officers.
ARTICLE VI – AMENDMENTS
Section 1: By-laws Amendments:
(a) Proposed amendments shall follow the following procedural steps:
1. Be submitted in writing.
2. Be brought to the floor for a vote during the meetings only.
3. Be referred to the Law Committee for review, as needed.
(b) By-laws may be amended by two-third (2/3) votes cast by good-standing members present at the meeting.
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