APS Non-Administrator Reclassification Questionnaire, 2018-2019 School Year 1 Page

APS Non-Administrator Reclassification Questionnaire, 2018-2019 School Year 1 | Page

APS Non-Administrator Reclassification Questionnaire, 2018-2019 School Year 1 | Page

Date: Click here to enter text.
Incumbent Last Name: Click here to enter text. / First Name: Click here to enter text.
Work Phone: Click here to enter text. / Employee ID #: Click here to enter text.
Job Title: Click here to enter text. / Length in Current Position: Click here to enter text.
Department: Click here to enter text.
Supervisor’s Last Name, First: Click here to enter text. / Supervisor’s Title: Click here to enter text.

SECTION 1 – ORGANIZATIONAL FUNCTION

Provide a simple organizational chart that locates your position in the department. Include the names and job titles of those positions just above you and those just below you. Indicate with an asterisk (*) positions with the same duties as your position. (Use the back of the page if necessary.)

Click here to enter text.

SECTION 2 - JOB TASKS AND FUNCTIONS

A. Top Five Tasks and Duties

Please list in detail below the top five tasks and duties that you perform. List the most important ones first. Indicate your best estimate of the percentage of time spent on each duty. (Note: % of time should equal 100%)

• Frequency: D = Daily W = Weekly M = Monthly A = Annually
• Example:

Poor duty statement – Prepares the school meals.

Good duty statement – Prepares the daily school lunches at the high school by reviewing the menu and determining the quantities of each item required and assigning preparation to the proper staff.

• Indicate if the duty/task is new or has changed in scope in comparison to your original position. Provide when the duty was added or changed.

% Of Time / New Or Changed / When Added or Changed / Duty/Tasks / Frequency / Difficulty Level
(10 Highest)
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A / ☐10
☐7
☐4
☐2
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A / ☐10
☐7
☐4
☐2
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A / ☐10
☐7
☐4
☐2
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A / ☐10
☐7
☐4
☐2
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A / ☐10
☐7
☐4
☐2
Total
100%

B. Eliminated Duties/Tasks

List any duties/tasks that have been eliminated from your current position.

% Of Time / Duty/Task Eliminated / Frequency
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A

SECTION 3 - JOB REQUIREMENTS AND DIFFICULTY OF WORK

A. Top Five Skills, Knowledge and Abilities

Identify the top five skills, knowledge and abilities necessary to perform the duties listed under Section 2. List how these skills, knowledge and abilities are used in your position and determine what is the nature of your work.

R = Routine / NR = Non-Routine / HC = Highly Complex
%
Often / Skill/Knowledge/Ability / How Skill Is Used / Nature Of Work / Difficulty Level
(10 Highest)
Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ R
☐ NR
☐ HC / ☐10
☐7
☐4
☐2
Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ R
☐ NR
☐ HC / ☐10
☐7
☐4
☐2
Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ R
☐ NR
☐ HC / ☐10
☐7
☐4
☐2
Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ R
☐ NR
☐ HC / ☐10
☐7
☐4
☐2
Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ R
☐ NR
☐ HC / ☐10
☐7
☐4
☐2

B. Specialized Training or Certifications

List any special requirements such as certificates, licenses, training, which are necessary in order to perform your job effectively (e.g., driver’s license, home health aide certificate, etc.)

certificate, licenses, training education / issued by what agency / issue date / expiration date / necessary for job
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ Yes
☐ No
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ Yes
☐ No
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ Yes
☐ No
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / ☐ Yes
☐ No

C. Equipment Used

List any equipment you may use when performing your job, the purpose of using this equipment, and the frequency with which you use this equipment.

Frequency: / D = Daily / W = Weekly / M = Monthly / A = Annually
TYPE OF EQUIPMENT / PURPOSE / FREQUENCY
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A

D. Problem Solving

Identify the types of problems you encounter when performing your work. Explain how you solve these problems. Include sources you may use to solve these problems (e.g., supervisors, co-workers, reference manuals.)

PROBLEMS / SOLUTIONS / SOURCES
Click here to enter text. / Click here to enter text. / Click here to enter text. /
Click here to enter text. / Click here to enter text. / Click here to enter text. /
Click here to enter text. / Click here to enter text. / Click here to enter text. /
Click here to enter text. / Click here to enter text. / Click here to enter text. /
Click here to enter text. / Click here to enter text. / Click here to enter text. /

SECTION 4 - JOB RESPONSIBILITY

This factor identifies the relationships between job functions and the level of difficulty and decision-making involved in your position.

1. Decision-Making – List the types of decisions you make without prior approval from your supervisor.

1. Click here to enter text.

1. Click here to enter text.

/

1. Click here to enter text.

/

1. Click here to enter text.

/

1. Click here to enter text.

/

1. Work Assignments– How is your work assigned to you?

☐Daily by my supervisor / ☐Weekly by my supervisor
☐Other (please explain): Click here to enter text.
What type of instructions do you receive from your supervisor?
☐Detailed / ☐ Weekly by my supervisor
Other (please explain): Click here to enter text.

1. What happens to your work after completion?

☐Goes to my supervisor for review / ☐ Goes to a co-worker for review
☐Other (please explain): Click here to enter text.

1. How often do you and your supervisor meet?

☐ More than once a day / ☐ Once a day / ☐Weekly / ☐Monthly / ☐Seldom
Explain the purpose of these meetings (e.g., assign work, review work, to discuss problems): Click here to enter text.

1. Directing Others – If you have responsibility over the work of others, please indicate your level of supervisory responsibilities. When determining the level of supervisory responsibilities please note whether or not you complete and sign off on that employee’s actual evaluation. (Example: A secretary may supervise the daily activities of the office, but they do not perform the actual evaluation of the clerks in the office.

EMPLOYEE’S NAME / EMPLOYEE’S JOB TITLE / LEVEL OF SUPERVISORY RESPONSIBILITY LEVEL (10 highest) / RESPONSIBLE FOR EVALUATING THE EMPLOYEE
Click here to enter text. / Click here to enter text. / ☐10
☐7
☐4
☐2 / ☐ Yes
☐ No
Click here to enter text. / Click here to enter text. / ☐10
☐7
☐4
☐2 / ☐ Yes
☐ No
Click here to enter text. / Click here to enter text. / ☐10
☐7
☐4
☐2 / ☐ Yes
☐ No
Click here to enter text. / Click here to enter text. / ☐10
☐7
☐4
☐2 / ☐ Yes
☐ No

SECTION 5 – PERSONAL WORK RELATIONSHIPS

List regular work contacts made, the purpose of the contacts, and the frequency of time spent with these contacts.

Frequency: / D = Daily / W = Weekly / M = Monthly / A = Annually
WORK CONTACTS / PURPOSE OF THE CONTACT / FREQUENCY
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A
Click here to enter text. / Click here to enter text. / ☐D
☐W
☐M
☐A

SECTION 6 – PHYSICAL EFFORT / WORK ENVIRONMENT (Labor, Trade Craft only)

Most positions are located in a standard office, requiring normal physical effort. If this does not apply to your position, please indicate the degree of hazardous working conditions and physical demands that are present in your position.

Frequency: / D = Daily / W = Weekly / M = Monthly / A = Annually
TYPES OF CONDITIONS / FREQUENCY / EXAMPLE
Lifting, bending, carrying, and or climbing. / ☐D
☐W
☐M
☐A / Click here to enter text. /
Exposure to outside work in extreme hot or cold temperatures. / ☐D
☐W
☐M
☐A / Click here to enter text. /
Exposure to electric or chemical hazards. / ☐D
☐W
☐M
☐A / Click here to enter text. /
Exposure to noxious gas or fumes. / ☐D
☐W
☐M
☐A / Click here to enter text. /
Exposure to excessive noise and vibration / ☐D
☐W
☐M
☐A / Click here to enter text. /
Other (Specify) / ☐D
☐W
☐M
☐A / Click here to enter text. /

SECTION 7 – JOB DESCRIPTION TEMPLATE AND DIRECTIONS

Please prepare an updated job description reflecting the changes that best describe the position as you view it as of today.

Please use the template on the following two pages.

APS Non-Administrator Reclassification Questionnaire, 2018-2019 School Year 1 | Page

JOB DESCRIPTION

Click here to enter text.

DIVISION: Enter Text (e.g. Example Human Resources) / GRADE: HR USE ONLY
DEPARTMENT: Enter Text (e.g. Talent Management) / WORK DAYS: Click here to select of Work Days for position.
REPORTS TO: Enter Text (Supervisor Job Title) / FLSA STATUS: HR USE ONLY
EMPLOYMENT CATEGORY: HR USE ONLY
POSITION SUMMARY
Enter Text – Describe the overall mission and vision of the position. This part of the Job Description should give the applicant a clear understanding for this jobs purpose and its value to the organization.
MINIMUM REQUIREMENTS
EDUCATION:Enter Text – required MUST be included, but can also add preferred. Subject to change based on HR evaluation.
CERTIFICATION/LICENSE:Enter Text – must include required, but can also add preferred. Subject to change based on HR evaluation.
WORK EXPERIENCE: Enter Text – Indicate the MINIMUM amount of prior related work experience and type of experience required.
KNOWLEDGE, SKILLS, & ABILITIES: Enter Text – Competencies required to successfully perform the work. Note: These are not the same as Core Duties and Responsibilities. They can range from general skills (See Attached) to specific skills such as “Knowledge of quantitative methods and statistical methodologies)
ESSENTIAL DUTIES
1. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
2. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
3. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
4. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
5. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
6. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
7. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
8. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
9. / Enter Text – Essential Duties describe the major roles and responsibilities of the job. There should be at least 8 and no more than 15.
PHYSICAL DEMANDS/ADA REQUIREMENTS
Click here to enter text / Click here to enter text

All Job Description submissions are subject to change based on HR Review and Classification requirements. An HR Representative will do a final review with the owner before submission.

APS Non-Administrator Reclassification Questionnaire, 2018-2019 School Year 1 | Page

SECTION 8 –SIGNATURES REQUIRED IN BOX BELOW Signature

The completed questionnaire must be routed to your direct supervisor and appropriate Chief Officer or Senior Cabinet Level Administrator for review and signature.

SECTION 9 –SUBMISSION

This questionnaire and signature page MUST be submitted as an electronic attachment to:

The Compensation Team at the Compensation email address () on or before Friday,December 22, 2017in order to be reviewed.

APS Non-Administrator Reclassification Questionnaire, 2018-2019 School Year 1 | Page