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Dear Applicant

Apprentice – Finance & Procurement Ref: 2097

Thank you for your interest in the above post. Please find enclosed in this application pack the following documents:

  • Job Description
  • Person Specification
  • Structure Chart
  • Service Overview

Application Form:

The application form plays a key part in our selection process. We use the information you provide to shortlist for interview.

You are urged to ensure that all the information contained in your application is relevant and that you demonstrate how you meet the criteria on the person specification. Please use the person specification for guidance when filling in the application form.

References: If successful at interview, Ipswich Borough Council will seek to obtain two employment references. Wherever possible the name of your first referee must be from current employment/education and the second from either current or former employment/education. If you cannot provide an “employment” reference please contact the HR Team at Ipswich Borough Council for further assistance.

If you have any recruitment queries, please do not hesitate to contact us on 01473 433402. Please leave your name, number and brief details of your question and a member of the recruitment team will call you back.

Ipswich Borough Council

Job Description: Apprentice X45a

Apprentice – Finance & Procurement Services (2 years fixed term)

Main Purpose of Job

To provide appropriate finance and administrative support across Finance and Procurement Services. To undertake training towards your apprentice qualification. In order to facilitate provision of a finance and business consultancy service for Council services and related organisational units to enable the Council’s obligations and objectives to be achieved within financial constraints

Main Duties

  1. To provide finance and administrative support to finance staff in the provision of a full accounting and financial consultancy service:

a)Keeping routine financial spreadsheets up to date.

b)Entering data into financial systems, including general ledger, debtors, purchasing and creditors.

c)Retrieval of financial data, checking of financial systems to assist in providing analysis of financial information, investigating financial data and transactions, producing reconciliations

d)Assisting in budgetary control

  1. Assist within specific areas of Finance and Procurement Services covering Management Accounting, Technical & Procure to Pay.
  1. Assist in the complete Statutory financial & returns
  1. To work towards your apprentice qualification with due diligence.

5.Such variations as may be required from time to time without changing thegeneral character of the duties shown above or the level of responsibilityentailed.

PERSON SPECIFICATION

Job Title: Apprentice – Financial and Procurement Services Post No: J8224

ATTRIBUTES / ESSENTIAL / DESIRABLE / METHOD OF ASSESSMENT
Qualifications / 5 GCSEs at grade C or above (Grade 4 or above if 2017) or above which must include English Language andMathematics. / Application form / Interview
Work related experience / job related skills / Evidence of work experience and or volunteering work / Working in an office environment
Finance or Accounting related experience / Application form / Interview
Specialist knowledge / Working with financial systems
Job Related Skills / Computer skills – Enter and retrieve data / Working knowledge of Microsoft excel and word
Experience of designing and developing spreadsheets
Research skills / Application form / Interview /Test
Personal skills / Ability to communicate effectively – orally & writing
Ability to work as part of a team
Desire and commitment to learn new skills and to complete appropriate qualifications/training as provided as part of the apprenticeship
Ability to pay attention to detail to check for errors / Ability to demonstrate both initiative and flexibility within defined procedures
Ability to prioritise a varied workload / Application form / Interview

Ipswich Borough Council

Finance and Procurement Services

The Finance and Procurement Services Group is part of Finance & Revenues. The Finance and Procurement Service plays a critical role in managing and developing the organisation, having both statutory and support roles. The service is involved with and supports staff at all levels, councillors and external stakeholders

The service covers many functions, which are briefly discussed below:

S151 Function

Ensures that the Council complies with all statutory financial requirements.

Income Collection

Monitors and allocates all income to the Council

Debtors

Issues invoices for services provided and collects the debts (includes debt recovery service).

Procurement Team

Provides a corporate resource to promote and enforce best practise, carry out procurement exercises, manage and promote usage of Suffolk Sourcing (an online e-tendering and contract management system).

Creditors

Pay all invoices received by the Council, manage and promote usage of the Government Procurement Card.

Systems Team

Manage the Council’s central financial systems, provide regular financial reports and train users.

Treasury Management

Ensure that there is always a positive cash-flow by borrowing or investing, to ensure that all bills can be paid and the maximum income is safely derived from investments.

Banking

Manage and arrange the Council’s banking contract.

Insurance

Arrange and manage the Council’s insurance contracts and claims.

Finance and Procurement