CV Guidelines for Appointments, Reappointments, and Promotions

Any informative CV format is acceptable as long as it comprehensively communicates scholarly activities. The following outline includes information typically provided in anticipation of committee review. Candidates should be encouraged to review the list carefully, as it includes some items that are required, as noted. For example, Stanford requires that peer-reviewed and non peer-reviewed publications be listed separately. In addition, we ask that peer-reviewed publications be separated into ‘original research’ and ‘other’ (which may include peer-reviewed editorials, commentaries, etc.)

It is very helpful to order items consistently. That is, most recent to oldest, or oldest to most recent, for all historical lists such as educational history, professional appointments, presentations, awards and publications.

The following sections may not all be applicable to your CV. You may find you have other items not included below that you feel should be included. This is fine.

It is important to date the CV to indicate most recent update.

  1. Personal Information: Name, title, work contact information. Do not include personal identifiers such as birthdate, marital status, children, social security number.
  1. Educational Background: If possible, please format dates to include the month and year.
  1. Professional Appointments
  1. Honors and Awards: Please do not include grant awards here—these should be listed under “Grants.”
  1. Scholarly Publications: (it is recommended to use bold font for candidate’s name)
  2. Peer-reviewed journal articles (original research):
  3. Please annotate all articles since effective date of last appointment where candidate is not first or last author. For annotation guidelines, see here: [link]
  4. List here only published or in press articles
  5. Peer-reviewed publications other(i.e. editorials, commentaries, etc.)
  6. Non peer reviewed journal articles, reviews, editorials, etc.
  7. Book Chapters
  8. Books
  9. Digital publications (software, online writings, videos and other scholarly digital creations)
  10. Abstracts not published in other forms: if these are also conference posters or presentations, list them in one place only.
  1. Grants: please include role (eg PI), granting agency, type (eg K-08, R-01), and inclusive funding term with month and year but NOT dollar amount
  2. Current Funding
  3. Prior Funding
  4. Pending Funding
  1. Clinical Trials: please include inclusive months and years
  2. Current Trials
  3. Prior Trials
  4. Pending Trials
  1. Patents
  1. Editorial Service
  2. Editorial board memberships
  3. Other peer review activities
  1. Service as Grant Reviewer
  1. University Administrative Service
  2. Committee service
  3. Leadership roles
  1. Service to Professional Organizations
  2. Membership
  3. Committee service
  4. Leadership roles
  1. Presentations: please include location and date
  2. Invited presentations: such as Grand Rounds, keynote speeches, named lectureships
  3. National and Regional Meetings
  4. International Meetings
  5. Visiting Professorships

XI. Community Service

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