Appointment Form (Non Advertised Post)

APPOINTMENT FORM (NON ADVERTISED POST)

Only to be used in the appointment of;

·  Named Researchers (as detailed in research grant)

·  Fixed term contract for less than 6 months (appointments 6 months or more must be advertised)

1. APPOINTEE DETAILS
Full Name (known as) / Title (Mr/Mrs/Ms/Dr/Prof)
Home Address (inc. postcode)
Telephone Number / e-mail address
Date of birth / NI Number
Is the appointee currently or previously been employed? / Yes¨ No¨ / If yes – employee number
If currently employed will this supersede their current post? / Yes¨ No¨
2. APPOINTMENT DETAILS
Faculty / Service / Department
Job title / Named researcher on grant / Yes¨ No¨
Reason for fixed term contract
SAP position number / Role code/Academic Role Profile
Start date of employment / End date (less than 6mths, unless named researcher)
FTE / Hours of work / Probation period – If waived please attach rational
Working Pattern / Day / Mon / Tue / Wed / Thu / Fri / Sat / Sun
e.g. 9am – 3pm
Hours per day
Salary- Grade/Spine Point (if above base attached confirmation of discussion with HRP) / Any shift allowance? (Detail %)
Charge Code / Activity Code / Cost Centre / Project No. / Sub Project No.
3. EXTERNALLY FUNDED
Funding Bodies
Research Grant Title (if applicable)
Name of Principal Investigator (if applicable)
Name of Senior colleague or Research Supervisor
4. ADDITIONAL INFORMATION
Does the post require PVG membership (if yes attached PVG assessment tool) / Yes¨ No¨
Does the post require basic Disclosure Scotland check / Yes¨ No¨
Right to work status
(attach copy of right to work documents) / EEA/UK national ¨ Overseas National with ILR¨
Overseas National with LLR ¨ - Sponsorship required Yes/No
Tier 4 Student ¨
Any specific requirements to be detailed in appointment letter
7. AUTHORISED BY (Dean of Faculty/Service):
Signed : / Print Name: / Date:
Faculty/Service Contact
8. AUTHORISED BY (Finance):
Signed : / Print Name: / Date:

Guidance Notes

This form must only be used for the appointment of named researchers or fixed term contracts for less than 6 months. Appointments for 6 months or more must be approved and advertised via Talentlink

1. APPOINTEE DETAILS

All sections of this area must be completed fully. If title is Dr, please attached copy of qualification certificates.

2. APPOINTMENT DETAILS

All sections of this area must be completed fully, unless otherwise stated on the form.

Reason for fixed term contract – See fixed term contract policy on HR website for objective justification.

Probation period;

·  Waived – please provide reason

·  Grade 1-5 – 3 months

·  Grade 6-10 – 6 months

·  Academic – detail length of probation

Working pattern - It is important that the working pattern section is completed accurately as this information links to an individual’s absence record.

Salary- if above the base of the salary grade, confirmation of discussion with HRP must be attached with this form.

Costs centre/Project codes - Departments should confirm with finance that any project codes have been set up on SAP prior to submission of the change form.

3. EXTERNALLY FUNDED

If the post is externally funded all sections of this area must be completed fully.

4. ADDITIONAL DETAILS

Disclosure/PVG – PVG applications require further information to detail the contact with vulnerable individuals and the PVG assessment tool should be completed. Further guidance is available on the HR website if required.

Right to work status – further guidance on acceptable documents is available on the HR website.

ILR – Indefinite leave to remain

LLR – Limited leave to remain

7 & 8. AUTHORISED BY

Must be signed by Dean of Faculty/Service or delegated nominee and Finance prior to submission to the HR office.

Faculty/Service Contact – named individual HR or Finance can contact in case of queries.

PAPERWORK TO BE ATTACHED WITH FORM

Personal Details / Acceptance Form
Signed Data Protection Statement
Completed Equal Opportunities Monitoring Form
Evidence of Right to Work in the UK (document check list here)
Certified copies of Qualification certificates (if applicable to the post)
CV

Any forms that are incomplete or not fully authorised will be returned to the Faculty or Department.

EQUAL OPPORTUNITIES MONITORING FORM

The University of Stirling wishes to promote equal opportunities in all its employment practices. To do so information is asked of candidates and employees which will help us eliminate any practices which may be discriminatory. The information you provide will be handled in strictest confidence and will only be used for statistical monitoring purposes.

Complete this form and return to Human Resources (Room 4B1 Cottrell Building or )

1. EMPLOYEE DETAILS
Full Name (known as) / Title
Employee Number / Faculty/Service
2. AGE
My date of birth is (dd/mm/yy)
3. GENDER
My gender identity is / ¨ Female ¨ Male
¨ Other gender identity ¨ Prefer not to say / Is your gender identity the same as assigned at birth? / ¨ Yes
¨ No
¨ Prefer not to say
4. RELIGION
I would define my religion or belief as
¨ Buddhist
¨ Christian - Protestant
¨ Christian – Roman Catholic
¨ Christian – Other ______/ ¨ Sikh
¨ Jewish
¨ Muslim
¨ Hindu / ¨ Another Religion ______
¨ No Religion or belief
¨ Prefer not to say
5. NATIONALITY
My nationality is
6. ETHNICITY
I would describe my cultural and ethnic origin as
Asian, Asian Scottish or Asian British
¨ Bangladeshi
¨ Chinese
¨ Indian
¨ Pakistani
¨ Other Asian Background / Black or Black British
¨ African
¨ Caribbean
¨ Other Black background
Other
¨ Other ethnic background
¨ Prefer not to say / White
¨ British
¨ Scottish
¨ Other British
¨ Irish
¨ Irish Traveller
¨ Other White background / Mixed
¨ White and Black African
¨ White and Black Caribbean
¨ White and Asian
¨ Other Mixed background
7. DISABILITY
Do you consider yourself to be disabled / ¨ Yes ¨ No ¨ Prefer not to say
Please indicate what type of disability you have
¨ Blind or serious visual impairment
¨ Cognitive Impairment
¨ Deaf or serious hearing impairment / ¨ General Learning Disability
¨ Long Standing Illness or Health Condition
¨ Mental Health Condition / ¨ Physical Impairment or Mobility Issues
¨ Specific Learning Disability
¨ Other type of Disability
¨ Prefer not to disclose type of disability
8. SEXUAL ORIENTATION
I would describe my sexual orientation as / ¨ Bisexual ¨ Gay man
¨ Gay woman / Lesbian ¨ Heterosexual / Straight
¨ Other ¨ Prefer not to say
9. CARING RESPONSIBILITY
Do you have caring responsibilities (i.e. are you the primary caregiver to a child or children, or other dependents including disabled, elderly or sick adults)? / ¨ Yes
¨ No
¨ Prefer not to say
HR ACTIONS
• SAP updated HR Office Signature: Date: