Application to Register As Manager of a Voluntary Adoption Agency

APPLICATION TO REGISTER AS MANAGER OF A VOLUNTARY ADOPTION AGENCY

Mae’r ffurflen gais hon hefyd ar gael yn Gymraeg / This application form is also available in Welsh

Name of agency: /
Address of agency: /
Post code: /
Telephone No: / / Fax No: /
Email address: /

You will be asked to present your application in person bringing your birth certificate, other documents relating to changes of name and a positive proof of identity such as a passport, driving licence etc. This is to enable us to complete identity check procedures required by the Disclosure and Barring Service (DBS) before requesting a disclosure and to evidence other aspects of the registration process. Copies will be retained only for the purpose of registration.

We will also require a passport size photograph which is a current and true likeness; this will be retained as part of your application for the purpose of registration.

Please bring with you the originals of all certificates of qualification upon which your application is based. These will be photocopied and returned to you. You are advised to make an appointment for the purpose of lodging your application and to allow at least an hour for the process.

Please ensure that the form is signed in the relevant place.

Manager Application

Attach photo here

This section is to be completed by the proposed manager

of the agency. We will require a passport sized recent

photograph, which is a “true likeness”. This will be kept

as part of your application and retained on file if

registration is granted? Please bring with you originals

of your technical and professional qualifications,

which will be photocopied and returned to you.

Personal details

Please insert full name:
Address:
Post code:
Date of birth:
(dd/mm/yyyy) / Place of birth:
Tel no: / Fax no:
Mobile no:
E mail address:
Preferred language of communication
for telephone calls: (please click one box only) / Welsh / English
Preferred language of written communication:
(including emails and letters)
(please click one box only) / Welsh / English / Both
If your application is accepted a fit person's interview* will take place as part of the registration process. In which language would you like your interview to be conducted? (please tick one box only) / Welsh / English

*Please complete the fit person's interview questionnaire (see annexe 1) and submit with your application.

If you have changed your name, please provide

your given names at time of birth and
ALL former names or aliases you have been known by

Known as / From
(dd/mm/yyyy) / To
(dd/mm/yyyy) / Reason for change

Previous full addresses in the last five years:

From: (dd/mm/yyyy) / / To: /
Address: /
Post code: /
From: (dd/mm/yyyy) / To: /
Address: /
Post code: /
From: (dd/mm/yyyy) / To: /
Address: /
Post code: /

Please attach a separate sheet if insufficient space provided for all changes of address within the last five years.

Please click this box if a separate sheet is attached

If you have ever owned or managed another registered care establishment or agency, please provide details:

(An establishment means a children’s home, a care home, an independent hospital, an independent clinic, or a residential family centre. An agency means a domiciliary care agency, a nurse’s agency, a fostering agency, an adoption support agency or a voluntary adoption agency. A service includes any day care service for children under 12 years old.)

Owned / Managed
Are you currently registered to provide any other care service from or in connection with the proposed agency premises? / Yes No / Yes No
Do you have any current financial or managerial interest in any other establishment/agency? / Yes No / Yes No
Have you ever carried on or managed an establishment, service or agency? / Yes No / Yes No

Have you ever been refused or had cancelled a registration of an establishment, service or agency registered under the Care Standards Act 2000, Registered Homes Act 1984, Children Act 1989 or The Children and Families (Wales) Measure 2010? Yes No

If yes, please provide details in the table below:

The name[s] by which the services were known / The nature and dates of the registration decision[s]
(dd/mm/yyyy) / Contact details for each registration authority involved / Person dealing with the regulation of that service
Have you ever been disqualified from any of the roles included within the Disqualification from Caring for Children (Wales) Regulations 2004? / Yes No

If ‘Yes’ please supply details

References

Please supply the names and addresses of two individuals from whom we may take up references. You must give the name of your current or most recent employer as one reference (‘Current employer’ means who you are employed by at the time you submit this application). Neither of these referees can be a relative.

Both of these referees must be able to comment on your professional skills and competence relevant to the proposed service. At least one of these referees must have employed you for at least three months. Please supply both address and telephone number

Name and job title / Address and telephone number / Capacity in which known to the referee.
1.
2.

Qualifications

Please provide details of any qualification (including awarding body and date of award) and professional training relevant to the provision of Voluntary Adoption Agencies

Qualifications gained / Awarding body / Date of award
(dd/mm/yyyy)

Continue on a separate sheet if necessary. Please tick this box if a separate sheet is attached

Other relevant information including evidence of fitness and competency as prescribed by Regulations 7 & 8 of the Voluntary Adoption Agencies and the Adoption Agencies (Miscellaneous Amendments) Regulations 2003 and the Adoption National Minimum Standards 2003 NMS 14, 15 & 16:

Please outline how you feel you meet these requirements, including any work or training experience you consider to be relevant, whether paid or not

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Occupational history

Please provide an occupational history covering the period between leaving school and now. Please start with when you left school and provide the year and month of each change of occupation. Include the name and address of any present employer and the names and addresses of any previous employers together with details of the business which they carried on. If any of your previous duties involved working with children or vulnerable adults, in giving the full reasons why your employment or position ended, please explain how this can be verified.

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Where there are any gaps in employment, please give enough detail in your explanation of the circumstances to enable us to make checks if we need to. Continue on separate sheets as necessary

Occupation
including job title / From
(mm/yyyy) / To
(mm/yyyy) / Name, address and tel. no. of employer / Reason for leaving and how this can be verified, if applicable. / Indicate if this was working with Adults (A) or Children(C)

Please use continuation sheets - tick if continuation sheet included

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Have you ever been subject to any disciplinary action;

formal warning, suspension and / or dismissal from

a place of employment?Yes No

If ‘Yes’ please provide details

Are you registered with any organisation that regulates your profession e.g. Social Care Wales, General Social Care Council, NMC, GMC? If so please give details

Regulatory body / Registration number / Date due to be renewed
(mm/yyyy) / Revalidation date ( if applicable)
(mm/yyyy) / Other information e.g. part / specialist register

Details of membership or registration with other professional or other relevant organisations or bodies

Organisation or professional body / Date admitted/
registered
(dd/mm/yyyy) / Expiry date
(dd/mm/yyyy) / Type or level of membership/registration

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Criminal Disclosure

Due to the nature of the role of manager the post-holder is exempt from s.4(2) of the Rehabilitation of Offenders Act 1974.
Rehabilitation of Offenders Act 1975 (Exceptions) Order 1975 (as amended) provides that post-holders are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the 1974 Act.

Please note: Applications for all individual persons must be supported by a completed medical declaration and DBS application (unless the applicant has a DBS certificate countersigned on behalf of Welsh Ministers and is signed up to the DBS Update Service).

The medical declaration form is available from the CSSIW website or by contacting the relevant regional office.

Applicants must always contact their regional office to request a DBS application form on the telephone number below:

0300 7900 126

Please attach completed:

Medical Declaration authorisation completed, date:

Disclosure and Barring Service application form completed, date:

Are you currently subscribing to the DBS Update Service?Yes No

Declaration

The information I have provided in this application form and in any attached documents is, to the best of my knowledge and belief true and complete. I give my permission for CSSIW to contact relevant persons / organisations to verify the information provided and gather any additional information necessary to progress this application. I understand that the discovery of any deliberate concealment or omission of information could lead to any registration which may be granted as a result of this application being cancelled and may also render me liable to prosecution.

In making this application I understand that:

CSSIW will use the information I have provided to process my application for registration as a manager;

CSSIW will retain this information only where it is necessary for them to carry out their role; that it is stored securely and that it is only kept for as long as necessary, in line with their records retention schedule;

CSSIW will share information with other organisations where required to do so by legislation or by the Courts where it is necessary and they are satisfied that this is in accordance with the terms of the Data Protection Act 1998;

CSSIW will use the information collected to prepare statistical analyses (from which individuals cannot be identified), to provide information to Welsh Ministers, which will help them make decisions relating to policy changes and to maintain a public register of registered persons.

I am aware that I can find further information on why CSSIW collect personal information and how they will use it via their website.

Signed: / / Date: /

Proposed registered manager

The following items must also accompany this application for registration, failure to provide all the requested items will result in a delay in processing your application.

DBS enhanced disclosure form for regulated activity

Passport, birth certificate and other documents

relating to a change of name

Medical declaration form

Evidence of relevant qualifications

Recent photograph, which should be a true likeness

Please also complete the fit person's interview questionnaire (see annexe 1) and submit with your application.

(Annexe 1)

Mae'r fflurflen hefyd ar gael yn Gymraeg

This document is also available in Welsh

APPLICANT’S FIT PERSON QUESTIONNAIRE:

Your name:
The name of service/proposed service:
The name of the Provider:
I am the proposed: (Please tick)
Manager:

Service Provider: (individual)

Responsible Individual:

The type of Service: (Please tick)
Care Home:
Children’s Home:
Domiciliary Care Agency:
Nurse Agency:
Adult Placement Scheme:
Foster/Adoption Support Agency:
Residential Family Service:

Important:

This questionnaire forms part of the test of your fitness to provide and/or manage a service. It is important to think carefully about your responses as they will be considered and used as evidence to support your application.

You are advised to familiarise yourself with the relevant legislation, including the regulations and National Minimum Standards linked to your service area. You should also consider the Code of Professional Practice and the Human Rights Act 1998.

Please complete the following questionnaire and submit along with your completed application. Please note that once submitted, CSSIW will accept your response as complete and any further amendments or additions will not be possible.

(We recommend that you limit your response for each question to one side of A4 or approximately 300 words).

a. Statement of Purpose*
*Please include a copy of your current statement of purpose with your response.
Q. a1 The Regulations require that each service has a Statement of Purpose. Why is this a key document?
Q. a2 How do (will) you ensure that the service you provide/manage is consistent with its Statement of Purpose?
b. Wellbeing
Q. b1 How do (will) you ensure that people’s rights are promoted and they are safe and protected from abuse and neglect?
Q. b2 How do (will) you ensure that people are supported to keep as healthy as they can be?
c. Care and Support
Q. c1 How do (will) you ensure a person’s individual needs and preferences are understood and anticipated?
Q. c2 How do (will) you ensure that people are actively engaged in making decisions about the service they receive?
d. Leadership & Management
Q. d1 Describe your role and responsibilities in relation to the recruitment, development and management of your staff?
Q. d2 (i) How has your past work experience equipped you for your current role and (ii) how will you maintain your own personal learning and development?
Q. d3 How do (will) you evaluate the quality of care experienced by people in your service?
e. Environment
Q.e1 How do (will) you ensure that the service you provide/manage offers an environment that is safe and able to meet the individual and collective needs of people using it?
Are there any matters that you wish to raise at the Fit Person Interview?

Please sign and date this declaration

Declaration

The information I have provided in this ‘Fit Person’ questionnaire and in any attached documents, is true to the best of my knowledge and belief. I make this statement knowing that the discovery of any intentionally false or misleading information could lead to any registration which may be granted as a result of my application, being cancelled, and may also render me liable to prosecution. I confirm that the above responses are my own.

Signed: / Date:
(dd/mm/yyyy)

Reminder: Please include a copy of your current statement of purpose with your response.

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