Application Support Specialists (RFP #23-004)

Contractor Hiring Process: Selecting a Contractor and Preparing and Submitting an Addendum to the Master Agreement

FIU has Master Agreements with the firms listed below and may utilize these firms for services, as outlined in the Master Agreements by completing an Addendum to that Master Agreement. Below is the step by step contractor hiring process, the basic information for each of the contracted application support firms under contract with FIU, and the link to the Addendum template for each contracted firm.

  1. University department sends a request for resumes with a description of the assignment, to include scope of services,anticipatedtimelines, and any other relevant information to any or all Contractors via email; once resumes and responses arereceived the university department/unit is responsible forselecting the contractor to award the assignment to. This includes conducting the necessary due diligence to make the selection, which may include, but is not limited to the following: reviewing resumes, scheduling interviews, contacting references, and negotiating rates.
  2. Once the university department has selected a contractor the following is required:
  3. University department must enter a Requisition in Panthersoft Financials to encumber the funds for this assignment.
  4. University department must complete the Competitive SolicitationContract Intake form that is located on the Purchasing website at with the relevant information, including the requisition number per section 2(a) above. This intake form must be signed by the FIU initiator of the addendum and the FIU approver for the university department initiating the addendum.
  5. University department must complete the corresponding Addendum for the relevant Vendor assigned the work. All addendum templates are provided on this page. The completed addendum draft should not be sent to the contractor or signed at this point.
  6. Theforms referenced in section 2(b) and 2(c) must be sent to .
  7. Purchasing Services will route the addendum to the Office of the General Counsel (OGC) for legal review and, once approved by OGC, obtain both parties’ signatures.
  8. Purchasing Services will supplytheuniversity department and the contractorwith a fully executed copyof the Addendum and any applicable purchase order(s).
  9. University department is responsible for completing the on-boarding form and submitting it to the Division of Human Resources with the copy of the Contract Intake form.
  10. The Division of Human Resources will enter a POI (person of interest) with beginning and ending dates and the consultant Panther ID will be created in My Accounts and all other PantherSoft security systems will be populated with basic consultant profile.
  11. University department must request the appropriate security access for the consultant(s) in PantherSoft or other system as needed.