APPLICATION – President’s Diversity and Equity Committee Sponsorship Fund

Application deadlines: October 1st and March 1st

Completed applications (and any additional required documentation) should be submitted electronically to with the subject line – “PDEC Sponsorship Fund application”.

Retroactive awards are not considered.

General Application Information

Name(s) of Applicant or Applicant Group Members:

Phone #:

Relationship to KPU (student, staff, faculty, etc.)

Affiliation(s) (department, program, club, etc.):

KPU Email Address(es):

External Email Addresses for non-KPU Applicants:

Title of Project/Proposal:

Total Budget Requested from PDEC:

Total Budget from other sources:

Dates/Timeline of the initiative:

Previously received funds from PDEC (if applicable):

Detailed Application Information

Event/Initiative Description (max. 750 words), which includes the following:

  1. A statement of purpose and objectives which makes clear reference to the goals of HR 15 (and other KPU planning documents and policies as relevant);
  2. The main elements of the initiative (including all relevant dates and venues);
  3. Overview of the benefits of the initiative to students, faculty, and the KPU community.

Overall Initiative Budget (budget template included below):

Your budget must include:

  1. Complete budget categories (i.e. a breakdown of the specific uses of the amount requested, including which items would be covered by PDEC monies);
  2. Identification of the amounts and uses of committed and/or requested funds and donations from other sources, including in-kind donations or services;
  3. Indication of how budget will be adjusted if requested funds from various sources are not obtained.

Dates and Deadlines*

Application Deadline / Timeframe for approved events/initiatives
October 1st / November 1st to March 31st
March 1st / April 1st to October 31st

*The full value of the PDEC sponsorship award must be spent within the fiscal year the award is granted.

Signatory Requirements*

Name of Signer / Applicant
Print Name / Print Name
Date / Date

*An approved signer is required.A list of approved signers can be found below.

Approved Signers

Approved individuals for signing include only the following:

Salvador Ferreras, Provost and Vice President Academic

Jane Fee, Vice Provost, Students

Stephanie Chu, Vice Provost, Teaching and Learning

Joanne Saunders, Executive Director, Marketing and Recruitment

Marlyn Graziano, Executive Director, External Affairs

Diane Purvey, Dean, Faculty of Arts

Carolyn Robertson, Dean, Faculty of Wilson School of Design

Betty Worobec, Dean Faculty of Science and Horticulture and Acting Dean, Faculty of Health

Brian Haugen, Dean, Faculty of Trades and Technology

Wayne Tebb, Dean, School of Business

Patrick Donahoe, Dean, Faculty of Academic and Career Advancement

If you are not sure who should sign your application, please inquire via

Funds

All approved applications will require an SPF to be set-up for the transfer and tracking of funds for the approved event/initiative. SPFs should be set up and accessed through the administrative unit of the approved signer.

Conclusion of Event/Initiative

A report on project/initiative outcomes of approximately 600 words is dueat the KPU President’s office within one month of the conclusion of the event/initiative.

Project/initiative Budget

Please fill out the following table to indicate revenues and expenses for your project.

Expenditures

Expense item / total cost of item for project / amount requested from PDEC to cover item / amount requested from other source to cover item (cash $) / amount requested from other source to cover item (gift in kind) / notes
total

Revenues

source / cash / gift in kind / total / status
(pending or confirmed) / notes
total

If you are not successful in receiving funding from all requested sources, how will your budget be adjusted?