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Form

Application for Reappointment, Tenure, and/or Promotion

[Approved by the Faculty Senate 4/98. Revised 3/04; 08/11; 03/15; 6/17]

Procedures for the RTP process will be governed by pertinent sections in Chapter IV in the Faculty Handbook.

Name of RTP candidate:
Department:
Personnel action applied for:
For example, Promotion to Professor, or Promotion to Associate Professor and award of tenure, or Reappointment at the rank of Assistant Professor, etc.
Effective date: / End of current contract period
End of current academic year

I. Academic Status at UNCW

Present rank:
Effective date:
Previous rank(s) and date(s) at UNCW:
Current employment status:
For example, Nontenured, third year of initial four-year appointment; or Nontenured, second year of second three-year appointment; or Tenured, etc.
If applicable, special agreements or conditions (e.g., FMLA) affecting the length of service expected before a mandatory RTP decision is made (attach a copy of that agreement).

II.Education

Institution / Concentration / Dates / Degree

III.Professional History (other than UNCW)

Position/Rank / Institution / Dates
Unless there is an explicit reason stated, no items in Sections IV through VI should be included more than once. All information should include pertinent dates. Applicable supporting documentation must be submitted electronically to the secure SharePoint RTP site available at

IV.Contributions to Teaching

Each required subcategory must be listed. If there are no items to be reported under a required subcategory, write "none." Upload all documentation to the SharePoint RTP site available at .

  1. Required subcategories:
  2. Courses taught (a non-chronological list of course numbers and titles)
  3. Sample course materials. Identify the materials you have uploaded on the secure RTP electronic website (e.g., course syllabus, tests, modules).
  4. Summary of student evaluations since last personnel action at UNCW:

  • This must include a summary report of the IDEA Instrument by semester,for all semesters since the most recent personnel action at UNCW.

  1. Peer evaluations of teaching since last personnel action at UNCW. Include the name of the evaluator, rank/position, course observed, and date. (Upload a copy of all peer evaluationsand any appended responses by the candidateto the designated RTP electronic website (folder for peer evaluations).
  2. Reflective analysis of teaching strengths and actions taken to implement improvements. (Limit to a maximum of three examples and no more than one page in total.)
  3. Academic advising within the department (Include the semester and # of undergraduate and graduate advisees.) See example format below:
  1. Optional subcategories:

If there are no items to be listed under an optional subcategory, simply omit this subcategory. Number remaining subcategories sequentially.
  1. Bulleted list of courses developed/revised/new to the individual or to the university
  2. Bulleted list of theses, dissertations, and DIS supervised. Include the title of thesis/dissertation/DIS, student name, date completed, your role on committees (e.g., chair, member)
  3. List and describe your three (3) best examples of special initiatives/incentives that enhance student learning. Limit each description to no more than 3 - 4 sentences.
  4. Bulleted list of efforts to improve teaching effectiveness, evidence of self-learning, and evidence of commitment to fostering the intellectual development of students through:
  • membership in professional societies primarily devoted to teaching
  • attendance at professional meetings or sessions primarily devoted to teaching (In a bulleted list, highlight up to five (5) of the most recent or most important meetings/sessions you have attended)
  • completion of continuing education, workshops, symposia, or other specialized training primarily devoted to teaching
  1. Bulleted list of grants and/or fellowships related to teaching at all levels including K-12 (Include title of grant/fellowship, granting agency, dates, amount, list of investigators (designate PI or co-PI)
  2. Bulleted list of honors, listings, or awards related to teaching
  3. Bulleted list of professional consulting activities related to teaching expertise
  1. Paid
  2. Pro bono

V. Scholarship/Research/Artistic Activities

  1. Required subcategories:

Each required subcategory must be listed. If there are no items to be reported under a required subcategory, write "none."Upload all documentation to the SharePoint RTP site.
  • List works in reverse chronological order, with most recent first.
  • Give complete bibliographic references for materials already published or accepted for publication. Include a link to the materials at the secure site designated for RTP dossier.If available, include rankings of journals/proceedings/juried exhibits and their acceptance rates.
  • For works accepted for publication but not yet released, include letters from editors confirming acceptance, journal title/press, or expected date of artistic work. If not single authored then list authors in order in which they will appear in print. Upload supporting documentation to the secure RTP dossier website.
  • For publications under consideration,include title of the work, date of submission or date of artistic work,journal title or press. If not single authored then list authors in order in which they will appear in print.
  • Upload pdfs of or links to published works or final drafts of submitted works to the secure site. For books, uploadthe title page and table of contents only.

  1. List bibliographic information for refereed publications (including juried or peer-reviewed performances, exhibits, artistic works, productions or writings).
    1. Published
    2. Accepted for publication
    3. Under consideration
  1. Publications (or performances, exhibits, artistic works, productions or writings) not listed in the refereed category (e.g., abstracts, book reviews, technical reports, white papers, magazine or newspaper articles/columns.)
  1. Published
  2. Accepted for publication
  3. Under consideration
  1. Research grants or research fellowships
    1. Awarded (include authors, title, organization, amounts, duration)
    2. Applied for (include dates and status: pending or not funded)
  1. Grants or research fellowships for off-campus study or professional development
  1. Awarded (include authors, title, organization, amounts, duration)
  2. Applied for (include dates and status: pending or not funded)
  1. Presentations (including readings, lectures, posters) at professional meetings. (Please indicate if refereed)
  2. In-progress scholarship/research/ artistic activities (list up to 3)

B.Optional subcategories (Include only a bulleted list)

If there are no items to be listed under an optional subcategory, simply omit that subcategory. Number remaining subcategories sequentially.

  1. Honors or awards forscholarship/research/artistic activities
  2. Membership in professional societies
  3. Attendance at professional meetings (List up to five meetings. Do not list individual sessions or workshops.)
  4. Otherscholarship/research/artistic activities (e.g., participating on a team at an off-campus laboratory, performing in a statewide orchestra)
  5. Other initiatives in professional development
  6. Faculty engagement
  7. Scholarship/research/artistic activitiesrelated to engagement
  8. Grants or other funded activity related to engagement (include dates and status: pending or not funded)
  9. Technology transfer and patents
  10. Continuing education, workshops, symposia, or other specialized training programs attended or completed
  11. Formal off-campus traineeships
  12. Professional consultancies related to research

a)Paid

b)Pro bono

  1. Other scholarship/research/artistic activities not listed in other categories

VI. Service

A.University (e.g., committee memberships, leadership positions, or administrative duties)

B.College or school (e.g., committee memberships, leadership positions, or administrative duties, advising clubs or campus groups, student counseling or advising other than routine work with department advisees, etc.)

C.Department and/or Program (e.g., committee memberships, leadership positions, or administrative duties, advising clubs or campus groups, student counseling or advising other than routine work with department advisees, etc.)

D.Professional (e.g., manuscript editor or editorial board member, artistic juror, grant or accreditation reviewer, advisor/leader/director in workshops or consultations, leadership in professional or scholarly societies, leadership in seminars or short courses taught to professionals in the candidate's discipline (for each activity indicate whether paid or pro bono)

E.Community Consulting activities for discipline-related activities (e.g., awards, honors, boards, offices, presentations/workshops/programs, continuing education, newspaper or magazine articles for the lay public)

END OF APPLICATION

Administrative Review

The application will be reviewed in the following sequence as specified in the relevant sections of Chapter IV in the Faculty Handbook.

  1. Department Chairperson/School Director

Chairperson or Director’s Responsibilities

Instructions to the Chairperson or Director
  1. Verify that the application includes a summary report of student evaluation by semester for all semesters since the most recent personnel action at UNCW.
  2. Verify that all appropriate courses taught by the RTP candidate since the most recent personnel action at UNCW are included in the IDEA summary report.
  3. Review and verify the application includes Sections I - VI. All required subcategories must be included as numbered. If there are no items listed under an optional subcategory, return to the candidate and ask that he/she simply omit this subcategory and renumber remaining subcategories sequentially.
  4. Assemble and preside over the meeting of senior faculty.
  5. Completeand upload the evaluation (1.A. and B. below).
  6. Complete the Certification section (I.C. below).
  7. Email the senior facultyat least five (5) business days prior to forwarding the candidate’s dossier to the deanto inform them whether the recommended action is for or against the candidate’s application.
  8. Email the chairperson /director’s recommendation to the candidate at least five (5) business days prior to forwarding the candidate’s dossier to the dean.

Chairperson /director’s evaluation of the candidate

  1. Required subcategories:
  2. A copy of departmental expectations for RTP decisions
  3. Summary and evaluation of teaching that includes both student and peer evaluation of teaching as well as all other aspects of evaluation so that no single component of teaching evaluation is over-weighted

  • It is helpful to include commentary on the following components: student evaluation of teaching, peer evaluation of teaching, annual evaluations, and documentation of teaching-related activities.
  • Ch. IV.H, Sec. 4.b of the Faculty Handbook states, "All RTP recommendations shall include a qualitative interpretation of student evaluation instrument results by the department chairperson . . . ."

3.Summary and evaluation of scholarship/research/artistic activities that includes a critical assessment of the value to the discipline of the candidate’s contributions

  • It is extremely helpful to include a characterization of the quality of journals in which the candidate's publications have appeared.
  • Also very useful is a description of appropriate criteria for evaluatingresearch/ scholarship/artistic activities within the discipline of the candidate.

4. Summary and evaluation of service

  1. Optional subcategories:

Although not required as part of the evaluation, the following is helpful to decision makers who are external to the department.
  • An explanation of any special circumstances that, in the chairperson's opinion, justify variation from the standards for promotion and/or tenure as stated in the Faculty Handbook.

C. Certification

The evaluating officer shall:

1)Assemble and consult the designated senior faculty at one time, in a single meeting, for the purpose of considering the RTP recommendation. The designated senior faculty may assemble either in person or through virtual presence with synchronous communication. Proxy votes shall not be counted. Voting members must be present (in person or virtually) for the official meeting in which discussion and an official vote occurs. It is the responsibility of the department chairperson or school director to schedule a meeting at a time when most faculty can attend. Only those members present may contribute to the discussion and vote. No written comments by individuals unable to attend the meeting will be considered.A quorum (simple majority) of voting members must be present in order for the meeting and vote to take place.

2)Certify the names of senior faculty who were assembled (signatures optional).

3)State the numerical vote of the assembled senior faculty (the number for/against)*(see box below).The chairperson/directormust not identify how individual faculty cast their votes.

4)Write the chairperson/director’s evaluation and append to the candidate’s dossier.

5)If a majority of the designated senior faculty has prepared a separate, elaborated dissenting recommendation, the chairperson/director inserts that recommendation prior to forwarding the dossier to the dean. A dissenting recommendation must be signed by a majority of the designated senior faculty and must follow the same guidelines for content as that of the chair/director.

6)Once the candidate’s dossier (including the chairperson/director’s evaluation and a dissenting recommendation from senior members if applicable) is forwarded to the dean, no further communication from the department (i.e., candidate, senior members, chairperson/director)to subsequent entities is allowed unless the CRTP contacts the department chairperson/school director.

7)At least five (5) business days prior to forwarding the candidate’s dossier to the dean, the chairperson/director must notify the candidate and senior faculty, by email, whether the recommended action is for or against the candidate’s application.

  1. Dean
  2. Committee on Reappointment, Tenure and Promotion
  3. Provost
  4. Chancellor
  5. Board of Trustees