South Berwick
Strawberry Festival Committee
2016 Grant Application
South Berwick Strawberry Festival
Grant Application Guidelines and Criteria
Who We Are:
The South Berwick Strawberry Festival Committee is a small group of highly committed, local volunteers who plan, organize and, with the assistance of many local non-profit and community volunteers, provide a fun filled, family oriented one day festival that showcases our community.
Our Goal:
Is to provide a venue for local non-profit groups to use as a fund raiser through their participation in the festival (food and game booths etc.) and to provide the profits we earn through our participation in the festival back to local non-profit groups through our grant program.
Funding and Levels of support:
We will accept applications for projects funding requests of $100 - $1000. The application can be for complete projects or partial projects that provide proof of matching funds to complete the project. Projects funded with a grant must be completed within 9 months of receipt of the grant. The goal is to complete the project before the next festival. Proof of completion will be required.
Each year the Strawberry Festival Committee receives a total of applications that often exceed the amount of our available Grant funds. We make every attempt to evaluate and distribute our grant funds equitably among our applicants. The Committee encourages organizations to seek alternate sources of funding for ongoing or longer-term projects that don’t meet our criteria.
Deadline:
The Strawberry Festival is always the last week in June. Applications must be received by the Saturday before (1 week prior to) the festival. The Committee meets shortly after the festival to review eligible applications. The annual Festival date and Grant application deadline date will be posted on our website each year at: www.southberwickstrawberryfestival.com
The 2016 deadline is Saturday June 18, 2016
Grant Acceptance Criteria:
Ø All applicant groups must be a local non-profit group with an IRS Non-Profit designation. The group must be located in South Berwick, Eliot or Rollinsford
Ø Proof of IRS Non-Profit Status is required (Federal Tax ID and Non-Profit Designation Status
Ø The applicant group must have participated in the Strawberry Festival on the year they are applying for a grant (has a booth or activity at the festival and provides the number of volunteer hours outlined by the Non-Profit coordinator.)
Ø Partial Projects must submit proof of matching funds at time of application to ensure the project can be completed
Ø Educational, Recreational, Cultural and Beautification Projects
Ø Full or Partial Projects between $100 -$1000
(Partial Projects must submit proof of matching funding at time of application) / Ø Requests for Fundraisers
Ø Operational Budgets
Ø Partial projects that don’t have proof of secured funds to complete the project
Ø Projects that are eligible to receive money from their Town’s General Funds.
If Grant Application is Approved:
Ø Your will receive an acceptance packet with an official award letter and grant agreement
Ø The grant agreement must be signed and returned before any disbursement can be made
Ø The South Berwick Strawberry Festival Grant Coordinator will ensure that the grant agreement conditions are met, and that the allocated funds have proper documentation from the grant applicant as outlined in the grant agreement.
Grant Application Submission Checklist:
ü Fill out the Grant Application form completely providing an appropriate level of detail
ü Return the completed application as a Word Document or PDF attachment
o Do not copy the application into the body of an e-mail
o Return the application only do not include the cover page and instruction pages
ü Include supporting information as additional attachments:
o Photos
o supporting documentation for the grant amount you group is requesting
§ secured estimates for material, equipment etc.
§ links to websites demonstrating on line purchase costs
§ Partial projects – include proof of supporting funds in addition to the grant request amount to complete the project
ü Return to: by the deadline with an RE: Tag Line of 2016 Grant Application
If you have any questions regarding this application, please e-mail with an
RE: Tag line of “Grant Information”
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2016 South Berwick Strawberry Festival Grant Application
Name of OrganizationContact Person
Address
Phone #
e-mail address
Amount of Request
Type of Project / Activity: Cultural, Educational, Beautification or Recreational etc.
Detailed description of project / activity for which funds are being requested (500 words or less)
(Please attach supporting documentation)
How many members in your organization?
How will this grant benefit your organization and/or our local community if your project/activity is funded? (500 words or less)
What is your organization’s purchasing policy? (I.e. Do you put items out to bid, obtain more than one quote, etc. ?) Please be specific on how your organization researched the costs for this project and provide supporting documentation for the project costs (secured estimates/quotes, on-line purchase site links, etc.)
Is this application for a full or partial project? ______If partial, please provide the details below to support how the full project costs will be funded.
Total Cost of Project: $______Please provide supporting documentation to identify the full cost of the project.
Supporting Funds: Please provide supporting documentation on how this project is being funded in addition to this application.
Source of other funds to support the completion of this project
Source 1 / amount and supporting documentation
Source 2/ amount and supporting documentation
Source 3/ amount and supporting documentation etc.
Have all the sources of funds listed above been secured and are were available prior to this grant application?
What is your project time line? Project Completion Date:______
Please provide your organization’s non-profit Tax ID and non-profit status?
Organization’s Federal Tax ID #: / Tax Designation Status:
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