Application for Faculty Domestic or International Travel Award
Faculty Name / DeadlineSeptember1 January 6 May 1
Academic Rank / Presenting Author
Paper/Oral Poster Other
Department / If not the first or last author, please explain
Location / Mail Stop / Supported work previous presented
Yes No
Phone Number / Email / Invited Speaker
Yes No
Travel Information
Name of Meeting / Funding Request$
Destination Domestic International / What is your price estimated based on?
Travel Dates / List the number of additional people from your lab/research attending the same meeting
Mode of Travel / List dates in the last 5 years and amounts of previous Faculty Travel Awards; if unsure contact
Plane Train Auto Other
PDF Attachment Check List
Be sure the following items are attached with application in PDF formatMeeting announcement– description with dated and location, and purpose of the meeting. If travel includes personal time, in addition to the meeting included an itinerary for entire travel period. Due to allowed expenses using endowed funds, personal days my result in reduced funds (see last page).
Abstract–to be presented and includes the institution affiliation and all authors. This should be on the same form submitted to the conference
Current NIH Biographical Sketch Abbreviated version is acceptable
Supporting letter from your Chair (could be mailed or emailed separately) Stating how the work is important and how the travel benefits your research career
An award will not be provided to support work previously presented using an earlier travel award. The application should state how the work to be presented is related to previous presentations (new or an extension), and if that travel was supported by a travel award. If not new, state how these presentations differs from the previously supported presentation.
Invited speaker? If so, provide documentation of the invitation and documentation that financial support for transportation costs is not available from the meeting organizers or scientific society.
Copy of purchased ticket or price estimate from a travel/airline website
Other funding – provide a list of other resources used to support this travel
Please attach a 250 word description of why this meeting and this presentation are key to the future of your research career.
Send application and attachments to
Committee/Administration Use Only
Application on timeYes No / Comments: / Committee:
Approved / AVC:
Approved
Chair’s letter received
Yes No / Denied / Denied
Application complete
Yes No / Withdrawn / Withdrawn
Send application to:
Contact Kelly Robertson at or 913-588-5436 with questions
Rev. 03/25/20111
Reimbursable Travel Costs
This matrix summarizes business travel expenses which can be paid from Endowment funds. Please note that the determination of reimbursable expenses is based on the personal days of the trip. The Faculty Travel Award program will only support transportation costs.
Subsistence Costs:Lodging, meals while away from home and local transportation cost
(i.e. taxi, bus, subway, etc.)
Transportation Costs:Travel cost to and from destination
Trip Duration of Seven Days or Less
Percentage of Personal
Days to Total Trip Days / Domestic Travel / Foreign Travel50% or greater / No transportation costs
Subsistence costs for those days classified as business / No transportation costs
Subsistence costs for those days classified as business
Less than 50% / 100% of transportation costs
Subsistence costs for those days classified as business / 100% of transportation costs
Subsistence costs for those days classified as business
Trip Duration of Eight Days or More *
Percentage of Personal
Days to Total Trip Days / Domestic Travel / Foreign Travel50% or greater / No transportation costs
Subsistence costs for those days classified as business / No transportation costs
Subsistence costs for those days classified as business
Greater than 25% but less / 100% of transportation costs
Subsistence costs for those days classified as business / Transportation costs limited to the business percentage of trip
Subsistence costs for those days classified as business
25% or less / 100% of transportation costs
100% of subsistence costs / 100% of transportation costs
100% of subsistence costs
* For trips which last eight days or more, a daily itinerary must be provided to substantiate the business purpose of the trip.
Send application to:
Contact Kelly Robertson at or 913-588-5436 with questions
Rev. 03/25/20111