Appendix a Emergency Guidance

Appendix A – Emergency Guidance

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Active Shooter

If an active shooter is reported or encountered: Decide – Run. Hide. Fight.

RUN – If the shooter’s location is known and the opportunity to escape is available, flee the area.

·  Have an escape plan in mind.

·  If you are outside near the threat, find cover immediately!

·  DO NOT pull the fire alarm to alert others of an active shooter.

·  Keep your hands empty and visible and follow all instructions from public safety officials.

HIDE – If you are inside a building and the shooter(s) location is unknown, secure in place and deny access.

·  Lock and barricade doors with heavy furniture.

·  Stay away from doors or windows.

·  Turn off lights.

·  Block windows.

·  Turn off radios and computer monitors.

·  Keep yourself out of sight (take cover/protection from bullets by using concrete walls or heavy furniture).

·  Silence your cell phone.

·  Without jeopardizing safety, call or text 9-1-1 (if you cannot speak, leave the line open and allow the dispatcher to listen).

FIGHT – As a last resort and only if your life is in immediate danger, defend yourself.

·  Work as a group if possible

·  Improvise weapons

·  Commit to your actions

Source: University Police Department

Additional information available at: http://www.police.ufl.edu/community-services/active-shooter-response-checklist/

Version Date: 08/2016

Alcohol Safety

In case of an alcohol or other drug related emergency:

·  Call 9-1-1

·  Stay with the individual until public safety officials arrive.

·  Do not try to give the individual anything to eat or drink.

·  Be prepared to give information on the amount and type of alcohol or substance consumed.

·  At UF, the Medical Amnesty Policy protects you and your friend from conduct action- when in doubt- always call for help!

The signs or symptoms of alcohol poisoning include (not all of these need to be present):

·  Confusion or stupor

·  Vomiting while passed out, not waking up after vomiting, or incoherent while vomiting

·  Seizures

·  Breathing is slow (less than 8 breaths per minute) or irregular, with 10 seconds or more between breaths

·  Weak pulse, very rapid pulse, or very slow pulse

·  Cold, clammy, pale or bluish skin

·  Loss of consciousness: Inability to awaken a person with loud shouting, or inability of a person to remain awake for more than 2-3 minutes or to carry on a coherent conversation when awake (semi-conscious)

Source: Dean of Students Office

Additional information available at:

·  http://www.ufsa.ufl.edu/faculty_staff/committees/alcohol_drug_education/medical_amnesty_policy/faq/

·  http://gatorwell.ufsa.ufl.edu/health_topic/alcohol_and_other_drugs

Version Date: 08/2016

Bomb Threat

Threatening Call / Bomb threat Checklist: http://www.police.ufl.edu/wp-content/uploads/2011/11/Bomb-threat-procedures.pdf

If a bomb threat is called in:

Telephone Threat

·  DO NOT hang up on caller and speak calmly.

·  Write down incoming phone number, from caller ID.

·  If another person is close by, notify them and tell them to call 9-1-1.

·  Keep the caller on the line.

·  Be polite and ask:

o  Where is the bomb located? (Building, Floor, Room, etc.)

o  When will it go off?

o  What does it look like?

o  What kind of bomb is it?

o  What will make it to explode?

o  Did you place the bomb?

o  Why?

o  What is your name?

·  Attempt to identify characteristics of the caller and their location (age, gender, voice, and background noise).

·  After the call, ensure 9-1-1 was notified.

·  Public safety officials will decide when and if to evacuate.

Source: University Police Department

Additional information available at: https://www.dhs.gov/sites/default/files/publications/dhs-doj-bomb-threat-guidance-brochure-508.pdf

Version Date: 08/2016

Building Fire / Evacuation

If you encounter Odor/Smoke/Fire/Explosion:

RACE

·  Rescue — Persons in immediate danger, if possible. This includes yourself!

·  Alarm — Pull fire alarm and call 9-1-1.

·  Contain — Fire and smoke by closing doors while leaving the building (especially stairwells).

·  Evacuate —

o  Take with you essential personal items ONLY (cell phone, ID, keys, medications, wallet, purse).

o  If the corridor is filled with smoke, stay low and crawl out.

o  Do not use the elevator.

o  Exit to a safe location.

o  Move away from the building at least 300 feet.

o  Attempt to determine if all occupants in your area have evacuated.

o  Do not re-enter the building.

If building evacuation is ordered or fire alarm sounds:

·  Take only important personal items (cell phone, ID, keys, medications, wallet, purse).

·  Do not use the elevator, if possible.

·  If requested, accompany and assist persons with disabilities.

o  If special assistance is needed call 9-1-1 and report your location and situation. Ask others as they leave the building to inform public safety officials on site of your location and situation.

·  Move quickly, but in an orderly manner out of the building. DO NOT PUSH OR SHOVE.

·  Once out of the building, move at least 100 feet from the structure or as instructed by public safety officials.

If confined or trapped:

·  Call 9-1-1 and report your location and situation.

·  Feel door, if hot, DO NOT open.

·  Keep doors and windows closed to prevent the spread of fire and smoke.

·  Stuff towels under door to keep out smoke.

·  Attract attention to your position if possible.

·  If you have to move, stay close to the floor and crawl.

Source: Environmental Health & Safety

More information available at: http://www.ehs.ufl.edu/emergencies/fire_alarm/

Information regarding emergency evacuation of people with disabilities at: http://www.ehs.ufl.edu/emergencies/disability_evacuation/

Version Date: 08/2017

Dangerous, Disruptive or Disturbing Employee

If an individual is dangerous or threatening harm to self or others call 9-1-1 immediately.

If you encounter a disruptive or disturbing employee

If you are NOT concerned for your immediate safety or that of others:

·  Attempt to deescalate the situation; offer to find someone to assist in problem-solving; meet and work on a solution.

·  Consult with the HRS Employee Relations Office and notify your supervisor.

·  If needed consult with the Employee Assistance Program.

·  Work with your supervisor and the HRS Employee Relations Office to develop a plan.

·  Implement the plan and follow up with recommended resources and your supervisor.

·  Document your actions and conversations.

If your encounter a troubled employee

If you are NOT concerned for your immediate safety or that of others:

·  Consult the Employee Assistance Program and Employee Relations.

·  Address the situation directly and how it relates to the positions; have someone else present with the two of you.

·  Do not make promises of confidentiality.

·  Refer employee to campus and community mental health resources.

Resources:

·  University Police(352) 392-1111

·  Employee Assistance Program(352) 392-5787

·  HRS Employee Relations(352) 392-1072

·  Alachua County Crisis Center(352) 264-6789

·  Office of Victim Services(352) 392-5648

Source: Human Resources Services

Additional information available at: http://hr.ufl.edu/working-at-uf/support/employees-in-distress/

Version Date: 08/2016

Dangerous, Disruptive or Disturbing Student

If an individual is dangerous or threatening harm to self or others call 9-1-1 immediately.

If you encounter a disruptive or disturbing student

If you are NOT concerned for your immediate safety or that of others:

·  Attempt to deescalate the situation; refer the student to U Matter We Care to assist in problem-solving; meet and work on a solution.

·  Inform your supervisor.

·  Consult with and notify U Matter We Care at

If your encounter a troubled student

If you are NOT concerned for your immediate safety or that of others:

·  Address the situation on an individual level; consider having someone meet with you and the student.

·  Consult with and notify the Dean of Students Office ()

·  Avoid offering confidentiality to the student.

·  Deal directly with the behavior according to classroom protocol; provide corrective feedback and offer to help.

·  Encourage the student to use campus and community helping resources; offer to walk the student to assistance or call and make an appointment

·  Inform and consult with your supervisor.

Resources:

·  University Police(352) 392-1111

·  U Matter We Care(352) (7 days a week)

·  Counseling & Wellness Center(352) 392-1575(night and weekend crisis line for students)

·  Dean of Students Office/Student Conduct and Conflict Resolution(352) 392-1261

·  Alachua County Crisis Center(352) 264-6789

·  Source: Dean of Students Office

Additional information available at: http://www.umatter.ufl.edu/students

Version Date: 08/2016

Extreme Heat

In the event of extreme heat:

·  Wear light, loose-fitting warm-weather clothing.

·  Avoid exerting yourself outdoors.

·  Stay indoors as much as possible.

·  Consider going to a cool building if you do not have A/C (example – common areas, dinning areas, libraries).

·  Drink plenty of fluids to help keep your body cool and hydrated.

·  Avoid excessive intake of caffeine and alcoholic beverages.

·  LOOK before you LOCK – Never leave people or pets unattended in a vehicle.

·  Be aware of prescription medications that interfere with the body’s ability to regulate temperature or that inhibit sweat production.

Excessive Heat Warning– Issued within 12 hours of when the maximum heat index temperature is expected to be 105° or higher for at least 2 days and night time air temperatures will not drop below 75°

Excessive Heat Watch– Issued when conditions are favorable for an excessive heat event in the next 24 to 72 hours.

Heat Advisory– Issued within 12 hours of the onset of extremely dangerous heat conditions.

Excessive Heat Outlook– Issued when the potential exists for an excessive heat event in the next 3-7 days.

Source: Emergency Management

Additional information available at http://www.nws.noaa.gov/om/heat/index.shtml

Version Date: 08/2016

Flood

Turn Around Don’t Drown

·  Avoid flooded roads, paths, sidewalks and areas, which could be damaged under the flood waters.

·  Turn around and go another way.

·  Be especially cautious at night when it is harder to recognize flooding dangers.

·  Notify University Police(352) 392-1111of flooding conditions.

Source: Emergency Management

Additional information available at: http://www.floodsafety.noaa.gov/

Version Date: 08/2016

Hazardous Materials Release / Shelter In Place

In the event of a hazardous material release:

·  Call 9-1-1

·  Do not attempt to clean up the spill unless specifically trained and outfitted to do so.

·  Turn off all ignition and heat sources.

·  Cover mouth with a cloth and try not to inhale gases, fumes, or smoke.

·  Leave the area immediately, and keep others away.

·  Stay upstream, uphill, or upwind of the release.

·  Provide public safety officials with information about the spill, chemical (if known) and the spill area.

·  Re-enter the building only when an “all clear” is provided by public safety officials.

If Advised to Shelter In Place:

·  Move inside a building immediately.

·  Close and lock all windows and doors.

·  Turn off A/C, if possible.

·  Enter an interior room and seal the room (doors, windows, and vents) with towels, plastic, or tape for further protection, if possible.

If you are exposed to a hazardous material:

·  Call 9-1-1

·  Individuals exposed to hazardous material should avoid contact with others.

·  Remove all contaminated clothing, being sure not to contaminate other areas of your body.

·  Flush with copious amounts of cool water for 15 minutes, being sure not to scrub the chemical on your skin.

·  Exposed persons should receive or seek medical attention.

Source: Environmental Health & Safety

Additional information available at http://www.ehs.ufl.edu/emergencies/hazmat_injury/

Version Date: 08/2016

Lightning

When thunder roars go indoors

·  Stop all outdoors activities

·  Seek shelter in a substantial building or hard-topped vehicle.

·  Wait 30 minutes after the storm to resume activities.

Source: Emergency Management

Additional information available at: http://www.lightningsafety.noaa.gov/

Version Date: 08/2016

Medical Emergency

If you encounter someone experiencing a medical emergency (examples: heart attack, loss of consciousness, large loss of blood, serious accident or seizure):

·  Call 9-1-1.

·  Unless trained, do not render assistance above basic first aid.

·  AEDs are dispersed throughout campus and can be located on the UF Campus Map or the Gator Safe App.

·  DO NOT jeopardize your health and safety to render care.

·  DO NOT attempt to move the injured/sick person unless he/she is in immediate danger.

·  Have someone meet and escort public safety officials to the victim.

·  Provide public safety officials with information about the incident.

Source: University Police Department

Worker’s compensation information available at: http://www.ehs.ufl.edu/emergencies/injury/

Version Date: 08/2016

Severe Thunderstorm Warning / Tornado Warning

If a Severe Thunderstorm Warning or Tornado Warning is issued:

·  Seek shelter in a sturdy building. Vehicles, trailers and modular buildings may not provide good protection.

·  Move to interior areas away from windows, doors, and outside walls.

·  Stay indoors until the warning has expired.

·  Report campus damages to the University of Florida Police Department (352) 392-1111.

Source: Emergency Management

Additional information available at: https://emergency.ufl.edu/weatherready/hazards/

Version Date: 08/2016

Suspicious Packages / Mail

If you come in contact with a suspicious packages / mail:

Opened Package– If you have opened a package containing an unknown substance, powder, or threat:

·  Place it down immediately.

·  If powder spills from container DO NOT attempt to clean up.

·  Leave the room and close the doors as you exit.

·  Advise others to avoid the area.

·  Move to a location that will minimize exposing others.

·  If possible wash hands with soap and water.

·  Call 9-1-1

Unopened Package –If a suspicious package is received or found:

·  Do not go near package.

·  Advise others to avoid the area.

·  Call 9-1-1

·  Follow instructions from public safety officials.

Source: University Police Department

Additional information available at: https://about.usps.com/posters/pos84.pdf

Version Date: 08/2016

Utility Outage / Disruption

In the event of a utility outage or disruption: