Ready, Set…Phoenix Kids GET FIT!

2015 Booth/Exhibitor Application

This event has a limited amount of Booth/Exhibit space. Space will be assigned on a first come first serve basis!

Location: Maryvale Community Center, 4420 N. 51st Ave., Phoenix, AZ 85031

Date: Saturday, August 1, 2015

Time: 9:00 AM to 2:00 PM

Load in: 7:00 to 8:00 AM

Fire Department Inspection: 8:30 AM Sharp

Deadline for Application: July 20th, 2015

Ready Set...Phoenix Kids Get Fit is focused on fitness, health and nutritional services for families getting ready for school. There will be dental, vision, and hearing checkups as well as free immunization's and many fitness activities. Our goal is to provide resources that encourage families to lead a healthy active lifestyle.

We request that all booths/exhibitors provide an interactive game or hands-on activity related to the wellness theme. We encourage educational games, physical activates, and/or souvenirs that promote a healthy lifestyle. This type of interaction gives the participant the opportunity to share their experience with family and friends!

Ready Set...Phoenix Kids GET FIT is a program of

The City of Phoenix Latino Institute - Parks and Recreation Department

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Exhibitor/Information Table Application

Organization
Contact Name
Address
City, State, Zip
Phone #
E-mail
Type / Quantity / Fee
Corporate / Commercial Space
Information distribution only
No sales
One 6 ft. table & two chairs / $275.00
Nonprofits / Area agencies
Informational Table Space
One 6 ft. table & two chairs / $75.00
City of Phoenix Departments
One 6 ft. table & two chairs / No fee
ALL ENTRIES MUST BE PRE-APPROVED BY
LATINO INSITUTE
TOTAL AMOUNT DUE

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What products/services are you planning to display?

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Please write a description on the nature of your organization and the fitness or health related activity you will be providing.

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Please list all items you plan to giveaway or display.

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No candy; healthy treats only. Final approval and acceptance into the festival is determined by the Latino Institute/City of Phoenix PRD

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Checks, money orders or cashier checks are payable to the Latino Institute and

must be received with this completed and signed application. Business and

personal checks written on US banks will be accepted provided: Personal checks

require a phone number and address printed on the check. Post dated and/or

third party checks are not accepted. There is a $40 charge for all returned

checks No refunds after July 17th.

All spaces are issued on a first come first serve basis. You will receive a full

refund if not selected. The City of Phoenix Latino Institute determines the final

selection of applicants. Applications are due by July 17th, 2015 walk in/mail

payment and application to:

Latino Institute

2700 North 15th Ave.

Phoenix AZ, 85007

(602) 262-7442

email:

Fax: (602) 732-2625

Vendor agrees to indemnify, defend, save and hold harmless the Latino Institute/City of

Phoenix and its officers, officials, agents, and employees (hereinafter referred to as

“Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses,

or expenses (including court costs, attorneys’ fees, and costs of claim processing,

investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or

personal injury (including death), or loss or damage to tangible or intangible property

caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or

omissions of Vendor or any of its owners, officers, directors, agents, employees or

subcontractors. This indemnity includes any claim or amount arising out of or recovered

under the Workers’ Compensation Law or arising out of the failure of such vendor to

conform to any federal, state or local law, statute, ordinance, rule, regulation or court

decree. It is the specific intention of the parties that the Indemnitee shall, in all

instances, except for Claims arising solely from the negligent or willful acts or omissions

of the Indemnitee, be indemnified by Vendor from and against any and all claims. It is

agreed that Vendor will be responsible for primary loss investigation, defense and

judgment costs where this indemnification is applicable. In consideration of the award of

vending rights, the Vendor agrees to waive all rights of subrogation against the City, its

officers, officials, agents and employees for losses arising from the vending performed

by the Vendor at Ready Set...Phoenix Kids GET FIT! August 1, 2015

Vendor has read, understands and agrees to comply with all event regulations. Vendor

understands failure to abide these rules could result in the probation and/or exclusion

from all city of Phoenix produced events.

Signature of Applicant:______Date______

Printed Name ______

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