Appendix 5 Checklist for Keeping in Touch Meeting
PRIVATE AND CONFIDENTIAL
Please use the checklist below to obtain the following information while remembering that any disclosure must be on a voluntary basis.
Once completed please return the form to flagged as private and confidential.
Trainee Name / KIT Meeting DateSpecialty / Date of last OH Report
Dept/Ward / Reviewing Manager
Site / Trainee Representative
Venue of Meeting / LET Representative (when required)
Inform the Trainee about the purpose of the meeting – the meeting is conducted in accordance with the Lead Employer Attendance Management Policy. If no representation present – obtain confirmation that the trainee is happy to continue unrepresented? Yes/No
Review with Trainee: What is the length of current absence, reason for absence, submission of Fit Notes (have they been timely? If no reiterate reporting procedures)
What is the estimated length of absence? If Trainee has not been referred to Occupational Health to date, please advise that a referral is required and reiterate the importance of attendance at appointments
Has the Trainee got any medical problems/disability that may affect their future attendance at work, inclusive of this absence
reason?
Is the trainee in receipt of any treatment/support and could a referral to OH provide additional support? If yes please detail. Is the Trainee continuing to take any medication?
Is the Trainee aware of any treatment planned for the future (e.g. Specialist appointments, OH reviews etc if Yes please detail i.e. Dates)
What is the Trainee’s own assessment of likely return to work date (please ensure that you ascertain the Trainee’s own opinion; if they cannot envisage an imminent return please detail this).
What is their GP/Specialist’s assessment of likely date for return
Trainee’s own thoughts about his/her suitability to return to their training programme
Can the following be considered: i.e. Phased return to work, employment break?
Can the Trainee anticipate any problems on return to work and would they require any adjustments or restrictions? Would a phased return be an option? (If yes please detail and also detail any support that may be offered).
Any other comments
Inform Trainee of next steps including any further review meetings, expected contact dates for telephone updates and ensure that they are aware that HR may be present at future meetings if absence continues to look at alternative support and further options. Please inform the Trainee of the support that the Post Graduate Dean can provide particularly if they have concerns about their training (note any response here).
Agree a date for next KIT Meeting
Agree timescale for continued telephone contact i.e. every 2 weeks
Advise that a copy of the KIT meeting will be forwarded to the Lead Employer HR team at Pennine Acute Hospital Trust and a copy will be maintained on their personal file
Reviewing Officer Signature / Date
Trainee Declaration
I confirm that the above information is accurate and that (tick as appropriate)
I have not done any work, paid or unpaid during the period of time I have been absent from work through illness.
Or
I have undertaken work during the time I have been absent from work through illness.
Please provide details
Trainee Signature / Date