Appendices :Sample Documents

Appendix A: Daily Diary

Daily Diary
Student Name / Sheet No.
Mentor’s Name / Date
Supervisor Name
Internship company
1. Activities planned for the day:
2. Time to be spent on each activity:
REFLECTION
3. Explain how you did the work listed in section 1:
4. Explain why you worked in the manner described above:
5. Think about and write down what you have found out/learned from your actions :
CARRY FORWARD

6. Highlight any questions, problems, tentative conclusions to follow up on the next day or later.

Appendix B: Weekly Report

Weekly Project Diary
Student Name / Sheet No.
Mentor’s Name / Week Beginning
Supervisor Name
Internship company
Activities Planned for Week
Activities Actually Performed During Week
Problems Encountered
Mentor’s Signature / Date

Appendix C: Monthly Report

Monthly Report
Student Name / Sheet No.
Mentor’s Name / Month Beginning
Supervisor Name
Internship company
Activities Performed During Month
Problems Encountered
Mentor’s Signature / Date

Appendix D: Student Internship Report Outline

OUTLINE

Preliminary pages
Include on separate pages the following: Title page, Report overview and Table of contents, Acknowledgements, Executive summary/Abstract, Statement of own work. (List of Figures and List of Tables may also be included as appropriate).

Chapter 1: - Introduction

1.1. Organisational Background

Briefly describe your organisation of Internship (its size, mission, vision, purpose, customers, competitors etc.) and the department where you were involved. Ie.Your Role, your supervisor, colleagues and their roles and workflows within the department.

1.2 Objectives of Internship

State specifically why you undertook the internship

Chapter 2: Internship work

2.1. Work undertaken

Write a chapter detailing what you did with the company on daily basis

2.1. Type of ICT support Systems used

Describe the type of ICT systems used in the company i.e. their specific roles and the people and skills/tools involved when working with such systems.

2.2. Evaluation of the ICT systems in place

Identify system weaknesses and strengths i.e. potentials for errors, fraud, usability, safety etc.

2.3. Recommendation to the ICT department

Suggest possible improvement to the ICT systems in place.

2.4. Description of knowledge gained from the System

Write about your experiences with the systems environment i.e. new knowledge (technical/professional) gained.

Chapter 3: Organisational Evaluation and Recommendations [what not/good about the organisation]

3.1. Organisational strengths and Weaknesses

Appraise the organisational environment in relation to your internship i.e. professionalism, processes, skills/support levels etc.

3.2. Recommendations to Organisation

Suggest any improvements to the organisation as a whole.

Chapter 4: Personal Evaluation

4.1. Personal strengths and Weaknesses

Assess yourself in relation to the internship work as a whole. How much value you have added to the organisation, Where you feel you need to improve etc.

4.2. Experiences (professional and technical) and lessons gained

Outline the knowledge gained from the organisation i.e. new professional skills, technical skills, social skills etc.

Chapter 5: Conclusion

5.1. Overall summary of work

Summarise your entire work to a reader who may not have the time to read the entire report.

5.2. General view of the Internship program (dis/advantages)

Give your own opinion of this Internship module, where you feel was of benefit and where you feel the program should be changed or improved.

5.3. Future recommendations.

Internship is only for a short period, so if there was anything to be continued on your work, what would it be?

Appendix

List any supporting documents, i.e. manuals, feed reports, diagrams etc.

Appendix E: Student Internship Report Assessment Form

Internship Company:
Name of Mentor: / Name of Student :
CISNO:
Name of Supervisor: / Date:
Outcome / Supervisor’s mark

Application of Theory to practice

/ 5
1.1.Description about work undertaken / 5

Knowledge about ICT system(s) used at the workplace.

/ 15
2.1. Description of ICT support Systems used / 15

Critical evaluation of the implemented systems.

/ 30
3.1. Evaluation of the ICT systems in place / 10
3.2. Organisational strengths and Weaknesses / 6
3.3. Recommendation to the ICT department / 8
3.4. Recommendations to Organisation / 6

Honest self appraisal of internship work.

/ 30
4.1. Personal strengths and Weaknesses / 8
4.2. Experiences (professional and technical) and lessons gained / 6
4.3. Overall summary of work / 6
4.4 General view of the Internship program (dis/advantages) / 6
4.5. Future recommendations / 4

Quality/presentation of report

/ 20
5.1.Cover page / 2
5.2.Page numbers / 2
5.3.Acknowledgements / 2
5.4.Executive Summary / 4
5.5.Statement of own work / 2
5.6.List of figures / 2
5.7.Appendix / 2
5.8. Referncing / 4
SUPERVISOR’S TOTAL / /100
Moderated Mark / /100
Agreed FINAL marks for the board. / /100

Please indicate your concerns/comments:

Signatures of markers:

Marker 1______Marker2______

Appendix F: College Internship Supervisor's Review Form

Internship Company:
Name of Mentor: / Name of Student :
Review No: / Date of Review:

Please give a score 1 to 5 to the following criteria (1 = very bad, 5 = very good).

Please follow these up with written comments where you feel it is appropriate.

Criterion / Score
Satisfaction with the progress made by the student.
Professionalism and commitment displayed by the student.
Positive feedback about the student from mentor/colleagues.
Level of knowledge gained by the student.
Significant improvements from last visit (if second review).

Please add any further comments below (continue on other sheets if necessary).

Appendix G: College Internship Supervisor's Consolidated Evaluation Form

Internship Company:
Name of Mentor: / Name of Student :
Review No: / Date of Review:
Criterion / Mark
Planning (Weekly and daily reports) / /20
Reviews / /10
Overall Internship management / /10
Comments
Total / /40

Please add any further comments below (continue on other sheets if necessary).

Appendix H: Consolidated Internship Assessment Guide

Internship Company:
Name of Mentor: / Name of Student :
Review No: / Date of Review:
Mentor’s mark / Student report / Supervisor’s mark / TOTAL
Marker 1 / /35 / /25 / /40
Moderated Mark / /35 / /25 / /40
Agreed marks for the board. / /35 / /25 / /40 / %

Please indicate your concerns/comments:

Signatures of markers:

Appendix I: Internship Mentor's Evaluation Report

Internship Company:
Name of Mentor: / Name of Student :
Review No: / Date of Review:

Please give a score 1 to 5 to the following criteria (1 = very bad, 5 = very good).

Please follow these up with written comments where you feel it is appropriate.

Criterion / Mark
Satisfaction with the manner in which the project was conducted by the student.
Professionalism of the student.
Preparedness of the student (for meetings, etc).
Level of knowledge displayed by the student.
Level of enthusiasm (commitment) displayed by the student.
Ability of student to work autonomously.
Ability of student to take direction (when appropriate).
Would you be interested in taking new Interns in the future? Yes/No
If “yes” please briefly identify the areas of interest, and provide contact details for us to follow up.
Areas of interest:
If “no” please briefly provide let us know why.

Please add any further comments below (continue on other sheets if necessary).

Appendix J: Internship Registration form

Internship Registration Form
Student Name / CIS No.
Contact No: / Gender:
Company Details
Company Name: / Address: / Telephone No: / Location:
Mentor
Name: / Department: / Position: / Contact No:
(If different from company’s)
1)Please indicate (circle) area(s) attached in of your interest below:
ICT Area

Databases

User Support

Networking

Software development

Web technologies

Consultancy

Other(s) [specify]

7.1
______
7.2
______
7.3
______
For official use only:
Approved by ______Date: ______
Authorised by ______Date: ______
Assigned Supervisor: ______