MINUTES OF BOARD MEETING OF MOUNTALBERT BOWLING CLUB HELD AT 10 ALLENDALE ROADMOUNTALBERT, SUNDAY 13 MARCH 2016 COMMENCING AT 5.30PM
Present: Peter Hay (Chair), Jeffrey Eskrigge, Tony Pickering, Jim Gray, Pat Curtis, Marion Roberts, Murray Dorreen and Jeremy Reynolds
Apologies: Dan King, Jim Gray, Johnny Pocrnich and Paul Shumack
ACCEPTED (Tony P/Pat C)
Minutes of the Meeting held 14 February 2016 were discussed and
ADOPTED(Jeffrey E/Jeremy R)
Matters Arising:
*Ron Jackson’s renewed application for a liquor Managers Certificate is progressing
*Financial reports now include expanded information up to date and circulated
*SGM has been held and audited accounts approved
Correspondence:
*Plymouth Publishing request to again produce our annual Handbook to be referred to Sub Committees to consider. Thoughts are that we could produce ourselves and retain the advertising revenue generated
*Entertainment Book scheme to be referred to FARC and Promotions to consider
*Magic FM promotion (bar mats; coasters and $ 100 donation) explained. Jeremy R to follow up with possible sponsorship of the Social Bowls finals
Membership: Applications from Sarah Davidson, Brett Klyen and Lou Reddy and resignation from Cilla Vogan tabled and ACCEPTED (Peter H/Jeremy R)
Change of address for George MillerNOTED
Reports:
-Bowls Operations Committee:
*Competitions for the season close to conclusion. Championship events to be completed include singles and fours
*Next seasons programme to be structured in conjunction with Auckland Bowls
-Finance & Regulatory Committee:
*No meeting held as Chairman (Jim ) away
-Promotions Committee:
*Planning is in hand for MABC hosting the Auckland Bowls Social Bowls finals day including approach to Bayleys to sponsorbut ensure we don’t leave out O’Briens Plumbing involvement
Reports adopted
Financial ReportBank Balances @ 29/02/2016, Including:
MABC General A/c $ 27 677.93 MABC Gaming A/c$ 23 579.47
SBC Gaming A/C $ 3 449.47 Term Deposit $ 15 992.88 (Matures 15/3/16)
*Schedules of payments and receipts to 29/02/16 tabled
*Term Deposit roll-over APPROVED (Tony P/Peter H)
*Wash up of all accounts matters to 31 March to be progressed
*Stock-take at both our venues required for year end. Helpers required to assist
Agenda items
*Health &Safety- Tony P to circulate the Bowls NZ info. Murray D raised the question the club acquiring a defibrillator. Background was given re our previous attempts at obtaining such equipment and the failed grant application for same. Updated pricing to be obtained – Jeremy R to co-ordinate
*Directors & Officer insurance- matter progressing with Social Playing member Stewart Hunt obtaining information for us
*New bowler structures- Jeremy R emphasized the need for us to have processes in place for new bowlers re club activity, coaching etc. Jeremy to contact Howard Sandler at Auckland Bowls to develop further
*Kiwitea Street matters- considerable discussion took place re the situation at Kiwitea Street including processes for wind-up of SandringhamBC. It is understood that a meeting attended by some 37 persons (including some from other club) was held at Kiwitea Street recently to consider a break away from Mt Albert BC and re-establishing a separate operation at that locations. Marion R gave some background however the Board AGREED that a meeting with convenors of that meeting and other key personnel is necessary to clear the air and seek a pathway forward. Marion R to relay this approach to the group. Peter Hay, Jeremy Reynolds and Jim Gray to represent MABC at any meetings
Next Meeting: The next meeting to be held Sunday 17 April 2016 at 5.30pm
MEETING CLOSED 6.25pm