TENDER DOCUMENTS
ANTI-DOPING AGENCY OF SERBIA,
Trg Republike 3, Belgrade
PUBLIC PROCUREMENT – Laboratory doping control analysis
Analysis of Blood and Urine of athletes in Laboratory accredited by the World Anti-Doping Agency
OPEN PROCEDURE
PUBLIC PROCUREMENT No. 1.2.2/2018
Total 32pages
January2018.
According to art. 32. and 61. of Public Procurement Law(“Official Gazette of the Republic of Serbia”, number 124/12, 14/15 and 68/15,, further: Law), art. 2. Regulations on mandatory elements of tender documantation in public procurement procedures and proof of elgibility ("Official Gazette of the Republic of Serbia", number86/15), Decision on public procurement number 1.2.2/2018– our number25-0103-1and Decision on public procurement committee for public procurement1.2.2/2018 our number 25-0103-2, we prepared:
TENDER DOCUMENTS
In open procedure for public procurement - Laboratory doping control analysis
Analysis of Blood and Urine of athletes in Laboratory accredited by the World Anti-Doping Agency
PP No. 1.2.2/2018
Tender documents contains:
Section / Name of section / PageI / General information / 3
II / Subject of public procurement / 4
III / Type, technical characteristics, quality, quantity and description of the service, the manner of conducting control and providing quality assurance, deadline of service, the place of providing service / 5
Technical specifications
IV / Eligibility requirements from art.75 and 76 and instructions on how to prove fulfillment of these requirements / 7
V / Instruction to bidders how to prepare a bid and types of criteria for contract award / 11
VI / Bid template and price structure template, with instruction how to complete it / 19
VII / Model of Contract / 25
VIII / Template for expenses incurred in preparation of bid / 30
IX / Declaration of independent bid / 31
X / Declaration of fulfilling obligation from art. 75 paragraph 2. of Law / 32
I GENERAL INFORMATION
1. Contracting Authority Data:
Contracting Authority: / Anti-Doping Agency of SerbiaAddress: / Trg Republike 3, 11000 Belgrade, Serbia
Web address: /
2. Type of procedure
The public procurement is conducted in an open procedure, in accordance with the Law and regulations governing public procurement, as well as the Law on prevention of doping in sport ("Official Gazette of the Republic of Serbia", number111/2014).
3. Subject of Public Procurement
Subject of Public Procurement no. 1.2.2/2018are services – Laboratory doping control analysis, Analysis of Blood and Urine of athletes in Laboratory accredited by the World Anti-Doping Agency
4 The aim of the procedure
The public procurement is carried out in order to conclude a public procurement contract.
5. Note on Reserved public procurements
This is not reserved public procurements.
6. Note on Electronic Auction
This is not electronic auction.
7. Contact
Contact person: Bojan Vajagic
Е - mail (or fax number): fax number +381 11 4064 136
II SUBJECT OF PUBLIC PROCUREMENT
1. Subject of public procurement
The subject of the public procurement no. 1.2.2/2018 are services - Laboratory doping control analysis, Analysis of Blood and Urine of athletes in Laboratory accredited by the World Anti-Doping Agency - Common Procurement Vocabulary:92600000 – Services in field of sports
2. Lots
Public Procurement is not made by lots.
3.Type of Framework Agreement
Contracting Authority is doing the public procurement in order to sign the contract.
III Type, technical characteristics, quality, quantity and description of the service, the manner of conducting control and providing quality assurance, deadline of service, the place of providing service
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TECHNICAL SPECIFICATIONS
Type, technical characteristics, quality, quantity and description of the service, the manner of conducting control and providing quality assurance, deadline of service, the place of providing service
- Type of service:Laboratory doping control analysis - Analysis of Blood and Urine of athletes in Laboratory accredited by the World Anti-Doping Agency
- Technical characteristics, quality, quantity and description of the service: In accordance with Technical Specifications
- The manner of conducting control and providing quality assurance: The service must be performed by a laboratory which is accredited by the World Anti-Doping Agency for the analysis of samples of blood and urine samples collected from athletes in doping control process, pursuant to Article 9 of the Law on prevention of doping in sport ("Official Gazette of the Republic of Serbia" No. 111/ 2014) . Accreditation process and laboratory work control is under authority of World Anti-Doping Agency, in accordance with international and national legislation.
- Deadline of service: 21 days, 48 hours, 24 hours – depending of particular case
- The place of providing service: supplier address. Results are delivered by mail, e-mail and through the ADAMS database.
TECHNICAL SPECIFICATIONS
The service includes the analysis of blood and urine for the presence of prohibited substances, as follows:
- In Competition urine analysis (Full menu analysis)
- Out of Competition urine analysis (Partial menu analysis)
- ESA analysis in urine
- ESA analysis in serum
- IRMS analysis
- Growth Hormone analysis in serum
- Blood parameter analysis in whole blood (ABP)
- GHRF analysis in urine
- Steroid Profile Confirmation in urine
- Testosterone Esters in Serum
- Retesting of samples
- APMU management
- ADAMS managment
Note:
Contract authority has the right to request storage of samples in appropriate laboratory conditions that enable subsequent retesting of samples.
Contract authority has the right to demand full documentation package regarding to the analysis of samples: Full Documentation Package for urine and blood, Full Documentation Package for Blood Passport and Certificate of Analysis for Blood Passport. The request may be submitted by the tested athletes or at the discretion of the Contract authority.
In addition, the Contract authority has the right to request an analysis of the B sample. The analysis of the B sample can be carried out at the request of the tested athletes or at the discretion of the Contact authority.
The service must be performed by a laboratory which is accredited by the World Anti-Doping Agency for the analysis of samples of blood and urine samples collected from athletes in doping control process, pursuant to Article 9 of the Law on prevention of doping in sport ("Official Gazette of the Republic of Serbia" No. 111/ 2014) .List of reference laboratory accredited by the World Anti-Doping Agency is publicly available on the website of the World Anti-Doping Agency
The service must be performed by laboratories whose distance from Belgrade allows to submit samples and return to Belgrade by car on the same day, in accordance with the requirements arising from the need for emergency transport blood samples to the laboratory immediately after control, or need for urgent delivery of urine samples for 24- hour or 48-hour analysis (625 km distance).
The bidder is obliged to comply with the technical standards of accessibility for people with disabilities .
IV Eligibility requirements from art.75 and 76 and INSTRUCTIONS on how to prove fulfillment of these requirements
1. CONDITIONS FOR PARTICIPATION IN THE PUBLIC PROCUREMENT FROM ART. 75 AND 76 OF LAW
1.1. The Bidder has right to participate in the proceedings of the public procurement if it meets the mandatory requirements for participation in the procurement procedure defined in Article. 75 Law, as follows:
1) that it is registered with the competent authority or entered in the appropriate register (Article 75, Paragraph 1. Items 1) of the Law);
2) that it and its legal representative have not been convicted for any criminal act as members of an organized criminal group; that it has not been convicted for commercial criminal offence, criminal offence against environment, criminal offence of receiving or offering bribe, criminal offence of fraud (Art. 75, Paragraph 1, item 2) of the Law);
3) that it has paid due taxes and other public charges in accordance with laws of the Republic of Serbia or a foreign country if its registered address is in its territory (Article 75, Paragraph 1, Items. 4) of the Law);
4) that it has a valid permission of the competent authority to carry out the activity that is the subject of public procurement (Article 75, Paragraph 1, Items. 5) of the Law) - accredited by the World Anti-Doping Agency;
5) The bidder shall, in preparing the bid, explicitly state that it is respected the obligations under the applicable regulations on safety at work, employment and working conditions, environmental protection, and to guarantee that it has not been prohibited from performing economic activity by any measure in force at the time of bid giving (Article 75, Paragraph 2 of the Law).
1.2. A Bidder who participated in the proceedings of the public procurement must meet additional requirements for participation in the procurement process, as defined in Art. 76 of the Law, as follows:
1) The laboratory must not be situated more than 625 kilometers from
Belgrade, in order to enable urgent physical delivery of the samples in the
same day when samples are taken, where this delivery is necessary for
the purposes of analysis. Distance has to be determined by website
or by another relevant website or relevant
source of this kind of information.
1.3. If a bidder submits an offer with a subcontractor, in accordance with Article 80 of the Law, the subcontractor must meet the mandatory requirements of Article 75 Paragraph 1 items. 1) to 4) of the Law and the requirement of Article 75 Paragraph 1 item 5) of the Law, the part of the acquisition which bidder will perform through subcontractors.
1.4. If the bid is submitted by a group of bidders, each bidder from the group must meet the mandatory requirements of Article 75 Paragraph 1 items. 1) to 4) of the Law, and additional requirements meet together.
The requirement under Article 75 Paragraph 1 items. 5) of the Law, is liable to meet the bidder of the group entrusted with the execution of works for the procurement of the necessary fulfillment of the conditions.
2. INSTRUCTIONS ON HOW TO PROVE THAT CONDITIONS ARE FULFILLED
Fullfillment of the mandatory conditions for participation in the public procurement, the bidder is proving by submitting the following evidence:
1) The requirement of Art. 75, items. 1) of the Law - Evidence: Excerpt from the Register of Business Registers Agency, or an extract from the register of the competent Commercial Court:
2) The conditions referred to in Art .75, Paragrapf, 1 items 2 ) of the Law- Evidence: Corporate: 1 ) Certificate of criminal record , or a certificate of basic court in whose territory the headquarters of the domestic legal entity or head office or branch offices of foreign legal entities, which confirms that the legal person has not been convicted for offenses against economy crimes, against the environment, the crime of receiving or giving bribes, the crime of fraud. 2) extract from the criminal records of the Special Department for Organized Crime of the Higher Court in Belgrade, confirming that the legal person has not been convicted for any of the criminal offenses of organized crime, 3) certificate of criminal record, or conviction of the police department police, confirming that the legal representative of the bidder has not been convicted for offenses against the economy, crimes against the environment, the crime of receiving or giving bribes, the crime of fraud and any of the criminal offenses of organized crime (the application may be filed by place of birth or the place of residence of the legal representative).If a provider has more legal representative, it is required to provide evidence for each of them. Entrepreneurs and individuals: Certificate of criminal record, or conviction of the police department police, confirming that it is not convicted of any of the offenses as a member of an organized criminal group have been sentenced for crimes against the economy, crimes against the environment, the offense of receiving or giving bribes, the crime of fraud (the application may be filed by place of birth or the place of residence ) .
Evidence can not be older than two months before the opening of bids;
3) The requirement of Art. 75, Paragraph 1, Items. 4) of the Law - Evidence: Certificate of Tax Administration of the Ministry of Finance and Economy that has settled due taxes and contributionsby the authority of local self-government or confirmation of the Privatization Agency that the bidder is in the process of privatization.
Evidence can not be older than two months before the opening of bids;
4) The requirement of Art. 75, Paragraph 1, items. 5) of the Law - Evidence: Certificate of Accreditation by the World Anti-Doping Agencyor written instructions about publicly available website which contains data about accredited laboratory of World Anti-Doping Agency. The license must be valid.
5) The condition referred to in Article Art. 75 Paragraph 2 - Evidence:Signed and stamped certified statement form (Form statement is given in section X). The statement must be signed by an authorized representative of the bidder and stamped. If the bid is submitted by a group of bidders, the statement must be signed by an authorized person from each bidder of the group and stamped.
The fulfillment of additional requirements for participation in the public procurement, the bidder submitting the proof of the following evidence:
1) Bidder's Statement which contains distance of laboratory that receives samples from the seat of the Contract Authority, Belgrade, Serbia – with declaring the source of information.
If the bid is submitted by a group of bidders bidder must for every member of the group to submit such evidence to meet the requirements of Article 75 Paragraph 1 items. 1) to 4), and the evidence referred to in Article 75 Paragraph 1 items. 5) of the Law, shall submit to the bidder of the group entrusted with the execution of works for the procurement of the necessary fulfillment of the conditions.
Additional conditions of a group of bidders meet together.
If a bidder submits an offer with a subcontractor, the bidder is required to submit evidence of the subcontractor to fulfill the requirements of Article 75 Paragraph 1 items. 1) to 4) of the Law, and the evidence referred to in Article 75 Paragraph 1 items. 5) of the Law, the part of the acquisition of the bidder to perform through subcontractors.
The above evidence of compliance with the requirements of the bidder may submit an uncertified copy, but a contract authority may, before making a decision on awarding the contract that requires the bidder, whose bid was based on reports of procurement rated as the most favorable to show the original or a certified copy of all or certain evidence.
If the bidder in the appropriate term, which shall not be less than five days, do not deliver the original or a certified copy of the evidence, the Contract Authority will reject his offer as unacceptable.
Bidders who are registered in the register maintained by the Business Registers Agency are not required to submit proof of art. 75 p. 1 items. 1) Extract from the Register of Business Registers Agency, which is publicly available on the website of the Business Registers Agency.
The Contract Authority shall not refuse the offer as unacceptable, unless it contains evidence of a certain tender documentation, if the bidder specified in the offer web page where the data are required under the conditions available to the public.
If proof of compliance with the requirements of electronic documents, the bidder shall submit a copy of the electronic document in writing, in accordance with the law governing electronic document unless submitted electronically bid when the evidence is submitted in the original electronic format.
Where state of bidder’s registration does not issue evidence required by Procurement Law, instead of evidence bidder shall submit its written statement, given subject to criminal and material liability and certified by the court, administrative body, public notary, or another competent body of that state.
If the supplier is based in another country, the Contract Authority can verify that the documents, which the bidder is proving fulfillment of the required conditions, issued by the competent authorities of that State.
The bidder shall promptly notify the Contract authority in writing of any change in relation to be filled in terms of public procurement, which occurs until a decision or conclusion of the contract, or during the term of the contract on public procurement and document in the prescribed manner.
V Instruction to bidders how to prepare a bid and types of criteria for contract award
1.Information about language in which the BID must be written
The bidder shall submit a bid in the Serbian language.
Bidder may submit a bid also in English language. In English may be submitted - Bid template, Model of Contract,Bidder's statements (declarations) required by the tender documents, as well as an indication on the envelope or box in which the bidder submits the bid, modifications, additions and revocations of offers, notes on additional information or clarification.
Evidence that the bidder confirms compliance with the requirements of article 75, paragraph 1, item 1-5 may be submitted in English.
2. HOW TO BID MUST BE DONE
Bidder submitted bid directly or sent by mail in a sealed envelope or box, sealed in a way that at the opening session be established with certainty that they first opened.
On the back of an envelope or box indicate the name and address of the bidder.
In case the bid is submitted by a group of bidders, the envelope is necessary to note that this is a group of bidders and list the names and addresses of all participants in a joint bid.
Bid has to be submitted to the following address: Anti-Doping Agency of Serbia, Trg Republike 3, 11000 Belgrade, Serbia, specifying, „Tender for the procurement of services - Laboratory doping control analysis, Analysis of Blood and Urine of athletes in Laboratory accredited by the World Anti-Doping Agency, PP no 1.2.2/2018 - DO NOT OPEN". The Bid is considered timely if it is received by the Contact Authority to 05.02.2018. until 15 hours.
The Contact authority, upon receipt of a specific bid on the envelope, or a box in which the offer is, mark the time of receipt and record the number and date of the offer in the order of arrival. If the offer is submitted directly to the Contact authority bidder present your receipt of the offer. The acknowledgment of receipt of the Contact authority shall specify the date and time of receipt of the offer.
The offer by the Contact authority is not received within the time specified for submission of bids, and that was received after the date and hour to which to submit bids will be considered tardy.
The offer must contain:
• Bid template
• Signed model of Contract
• Documentation to prove that fulfill conditions (the bidder is not required to submit evidence that is publicly available on the website of the competent authorities. In this case, the bidder is required to indicate the website where the requested data is available.)
3.LOTS
Public Procurement is not made by lots.
4. BID VARIANTS
Bid variants is not allowed.
5. METHOD OF ADJUSTMENT, ADDITIONS AND REVOCATION OF OFFER