The Rho Chi Society
Annual Chapter Report
Annual Chapter Report
Please complete your Annual Chapter Report, adhering strictly to the format below, and submit it to the National Office via e-mail () by May 15.
General formatting guidelines:
· Adhere to the page/word limitations specified in each section.
· Use 12 point, Times-New Roman, font.
· Do not include any attachments or appendices.
· Submit as a Word Document.
Date of report submission: 5/11/2015
Name of School/College: University of Illinois - Chicago
Chapter name and region: Phi, Region IV: West-Mid-Eastern
Chapter advisor’s name and e-mail address: Patricia M. West-Thielke,
(If chapter has a co-advisor, please list name and email address):
For split campuses, please list advisor and email address for each campus, if applicable:
Delegate who attended the Rho Chi Annual Meeting: Alvin Godina
(Note: Any chapter failing for three successive years to have a delegate at the National Convention shall be declared “inactive” by the Executive Council and may not elect members unless and until reinstated – Article 4, Section 3, Rho Chi Society Bylaws) Note that Advisors attending the National Conventions may serve as delegates in the absence of a student or non-student member delegate—Article 7, Section 7, Rho Chi Society Bylaws.
Date delegate’s name submitted to Rho Chi.: 01/2015
Past year’s officers and e-mail addresses:
President: Alvin Godina,
Vice President: Melissa Moriarty,
Secretary: Kripa Patel,
Treasurer: Howard Wang,
Historian: Priyam Patel,
New officers and e-mail addresses for next academic year:
(If not yet elected, please indicate date of anticipated election and report names within one week of election)
President: Dawn Hyatt,
Vice President: Emily Armgardt,
Secretary: Christopher Phillips,
Treasurer: Angela Weng,
Historian: Anmin Wang,
Number of Rho Chi student members at college or school, listed by class year and program (and by campus if more than one campus):
Class of 2015: 42
Class of 2016: 31
Class of 2017: 24
Meetings: Provide information on meetings held in the following tabular format (Limit 1.5 page)
Note: If your chapter is part of a split campus, please list the meetings with campus reference under the Attendance (i.e. A, B or 1, 2 with a note to indicate the campus of reference).
Date / Attendance / Agenda / Action Steps08/19/2014 / A, B / Planning / Find Speaker
09/16/2014 / A, B / Contact Speaker / Begin Fundraising
10/21/2014 / A, B / Fundraise / Contact Venue
11/18/2014 / A, B / Fundraise
01/13/2015 / A, B / Prepare for Invites / Contact OSA
2/17/2015 / A, B / Submit Proposal / Contact SAFC
3/17/2015 / A, B / Prepare for Initiation
4/09/2015 / A, B / Initiation / Transition
Strategic Planning: What goals were set that relate to the Rho Chi mission? (Limit 0.5 page)
Community outreach was emphasized this year as the mission of advancing academic achievement served as one of the Phi chapter goals. The program was set to pair prospective pharmacy students with a current pharmacy student. The interaction served to help provide valuable information regarding the field of pharmacy to future students, all the while developing the teaching and mentoring skills of current students. Success of the program was gauged through surveys created by the Office of Diversity Affairs and Inclusion. With promising remarks thus far, the program will continue on in future years to ensure advancement of academic achievement is maintained as a goal. The program will serve as the foundation for which other goals can build upon by future executive board members.
Activities:
Please refer to appendix 1.
Financial/ Budgeting: The budget was approved based on the previous year’s financial report. This year, there more expensed incurred for the following reasons: a trip to the Rockford Campus was required in order to allow our initiation date to remain the same as it was already set with our speaker yet a conflict in scheduling occurred; for every family member that attends initiation dinner, the chapter lost some money as the dinner price was not set too high to deter lack of interest (this year >100 attended dinner while ~60 attended dinner the previous year [the number of initiates remained roughly the same]). Fundraising came by way of selling churros, which were profitable. Funds to cover the cost of our speaker were obtained through SAFC funding from the University of Illinois. Please see appendix 2 for the summary of the budget.
Initiation Function: Initiation was held on campus (4/9/15), UIC College of Pharmacy. Elections of the new eboard were held immediately afterwards. A reception was held at Rosebud’s on Taylor following elections. New initiates, faculty and family/friends attended each, with the exception of elections (just new initiates and faculty). The following day (4/10/15) Dr. Sandra Leal from SinfoniaRx spoke on her perspective of provider status.
Evaluation/Reflection: As the Phi chapter has been well established for years, many events are set into place and a timeline on courses of action already exist. This generates ease of implementation as the baseline is guaranteed to occur, thus allowing for innovation and implementation of new projects. The ability to implement community outreach and certain services was mired as they are already firmly established on campus through other organizations. Finding an uncovered service proved difficult yet was accomplished through the shadowing initiative, which has been considered successful by those who have reviewed the program. I do believe I was able to meet the goals I set for myself and the eboard as whole throughout the year. Looking back, some tasks I planned to tackle did not get completed as I spread my service thin at times with other responsibilities. Despite some unique challenges faced for this past year, I do feel it was successful and has set the next eboard up for success as well.
Other information:
If your chapter would like to be considered for the Most Improved Chapter Award, please complete the following form on a separate page.
Most Improved Chapter Award
Some chapters have been relatively inactive in past years, but current students/advisors have made great strides to increase the activities/projects of their chapters. Rho Chi has instituted a designation for the “Most Improved Chapter Award” to recognize such strides. In order to be eligible for this award, a chapter must meet all the basic chapter requirements requested within the chapter annual report. Furthermore, the chapter annual report, names of elected officers, and the name of the chapter delegate to the Rho Chi Society National Office must be submitted to the Rho Chi National Office by the respective deadlines for each of these items. The chapter must send a representative to the Rho Chi Society Annual Meeting. In addition, chapters must have “active” chapter status for at least 2 consecutive years (e.g., new schools must be in at least the third year of chapter activity).
If your chapter would like to be considered for the “Most Improved Chapter Award,” indicate the significant improvement(s) of your chapter below. Limit to one page.
Name of School/College:
Chapter name and region:
Name of member submitting statement:
Name of Chapter Advisor:
Revised 9-12-14
The Rho Chi Society
Annual Chapter Report
Appendix 1
Chapter Activities Report Template
[Phi, University of Illinois at Chicago] Activity TableCategory of Activity1 / Title of Activity / Brief Description2 / How Does This Activity Align With the Rho Chi Mission Statement? / Years the Activity has Been Ongoing? / If Activity has Been Ongoing for >1 Year, What Evaluations Have Been Done to Assess the Success of the Activity and What Improvements Have Been Done Over the Past Year? / How Many Members Participated in the Activity? / How Many Students (non-members) and/or Patients were impacted by the Activity? / Financial Information for the Activity [Budget Required, Fundraising Amount]
Intellectual Leadership Activities (i.e., tutoring, sponsored lectures, poster sessions, etc.) / Shadowing program. / Current pharmacy students are paired with prospective students to share experiences. / The mission of advancing academic achievement in pharmacy is fulfilled. / New initiative. Since September 2014. / Currently being evaluated by survey response. / 25 members. / 30 prospective pharmacy students participated in the shadowing program. / This initiative was free of cost to run.
College of Pharmacy Events [non-academic, non-patient outreach]
Patient Outreach Events/ Community Service / Patient Counseling 101 / Students were thought how to counsel patients. / This event falls in line with the goal to advance students pharmacy career. / New initiative. / 4. / 20. / This initiative was free of costs to run.
Fundraising Events / Churro Sales / Churros were sold on campus. / Funds would be utilized for events which would focus on the mission of Rho Chi. / Since 2013-2014. / Sales reports prove this fundraising activity is efficient and profitable. / 5. / 0. / $400
Guidelines:
1. For each activity within a category use a separate line in the table (you may add more lines as you see fit)
2. Keep your descriptions of each activity brief limiting overall table to 3 pages or less.
Appendix 2
Rho Chi Chapter Annual Report Template and Example.
ITEM / Amount Debited ($$ spent) / Amount Credited ($$ raised) / Balance / Comment2014-2015
Balance forward / $5975.10 / Balance from last year
Fundraiser, Dues, Donation / $8420.7 / $14,395.80 / Dues + Donations
Initiation Expenses/Dinner / $8712.32 / $5683.48 / Paid out for Dues, Dinner
Revised 9-12-14