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LYDD TOWN COUNCIL

Guild Hall

13, High Street

Lydd

Romney Marsh

TN29 9AF

ANNUAL MEETING OF THE TOWN COUNCIL

Monday 20th May, 2013 at 12 noonin the Council Chamber at the Guild Hall

The attendance of all Councillors is requested at the above meeting.

The meeting will be preceded at 11.40 amby a procession to All Saints Church, a brief service and parade back to the Guild Hall. Please assemble by 11.30 am

Please sign the attendance book available at the meeting

AGENDA

Prayers–Rev’d Miss L Terry will lead the Council in prayers

Apologies for absence

  1. Election of Town Mayor

To elect a Town Mayor for the 2013-14 municipal year as follows:

(a)The Chairman will ask the Town Clerk to read out the valid nomination for Town Mayor

(b)The Chairman will invite the proposer and seconder to speak in support of their nomination

(c)The Chairman will ask if there are any other nominations

(d)If there is more than one nomination a paper ballot will be taken and the result announced by the Clerk .

(e)The new Mayor will then make the Declaration of Acceptance of Office and take the Oath of Allegiance.

(f)The meeting will then be adjourned to enable the enrobing of the new Mayor.

(g)The meeting will reconvene and the newly elected Town Mayor will address the Town Council and invite the outgoing Mayor to speak.

  1. Election of Deputy Mayor

To elect a Deputy Town Mayor for the 2013-14 municipal year as follows:

(a)The Mayor will ask the Town Clerk to read out the valid nomination for Deputy Mayor

(b)The Mayor will invite the proposer and seconder to speak in support of their candidate.

(c)The Mayor will call for any other nominations for Deputy Mayor

(d)If there is more than one nomination a paper ballot will be taken and the result announced by the Clerk.

(e)The Deputy Town Mayor will then make the Declaration of Acceptance of Office and take the Oath of Allegiance.

(f)The newly elected Deputy Town Mayor will address the Town Council.

  1. Election of a Civic representative

The Mayor will ask for nominations for this post.

  1. Appointment of Town Mayor’s Chaplain

The newly elected Town Mayor to announce his or her choice for Mayor’s Chaplain for the 2013-14 municipal year

  1. Committees

To consider and agree the Committee formation for the coming year as follows:

a)Planning and Environment (10 members)

b)Personnel (5 members + Town Mayor and Deputy Mayor ex-officio maximum 7 members meeting 4 times per year minimum)

c)Allotments (5 members + Town Mayor ex-officio + 4 members of the Allotments Association) this committee to be dissolved upon self-management

d)CCTV (4 members to meet as required) this committee to be dissolved upon installation of the CCTV

Committees to appoint their Chairman at their first meeting

  1. Working Groups

To consider thecontinuation of and appoint membership to the following working groups:

Committee/Working Group / Current membership
Mayor’s Business Planning Working Party / Cllrs. Allen, Dawes, Goddard, Last, Jones, Snell and Sweeney
Rype / Cllrs. Allen, Cllr Ms Dawson, Cllr Goddard, Hart, Snell and Sweeney
Bursary Selection Panel / Cllr. Mrs Masters, Community Warden Paul Croft, Mrs Stella Duck, Mrs Rita Goddard, Head of the Marsh Academy
Small Grants Selection Panel / (New) Town Mayor and Deputy Mayor (ex officio) + 5 Councillors
Other task and finish working groups may be formed as required during the year
  1. Appointments to External Bodies and Organisations

To consider and approve the Town Council’s representatives to the following:

Organisation/Committee / Representation
Cinque Ports Confederation / The Mayor, Deputy Mayor, Clerk
Lydd Airport Consultative Committee / 1 representative
Lydd Club Day Committee / 6 representatives
Lydd Twinning / 6 representatives
Dungeness Power Station SSG / 2 representatives and 2 subs
Lydd Community Hall / 2 representatives
Romney Marsh Rural Network / 2 representatives
South Kent Council Volunteer Service / 1 representative
Police Forum / 4 representatives
Romney Marsh Forum / 2 representatives
Cinque Ports Army Field Training Complex / 1 representative and 1 sub
Lydd Football Club/Banks Sport & Social Club / 1 representative and 1 sub
Shepway Planning User Group / 4 representatives
Kent Highways County Lengthsmen / 1 Town and 1 Coast representative
KALC (Shepway Area Committee) / 2 representatives
Lydd Town Centre Partnership / Town Mayor, Deputy Mayor (ex officio), District Councillor, 1 town councillor.
  1. Register of Attendance

To receive the register of attendance for 2012-13, this will be available at the meeting

  1. Dates of forthcoming Ordinary Meetings and date of Mayor Making 2014

To receive the list of meeting dates for the forthcoming year

  1. Announcement of Bursary Award.

Cllr Mrs Masters to announce the award(s) for this year.

Angela Alexander

Town Clerk

13th May 2013

Dates of forthcoming Ordinary Meetings of Lydd Town Council

2013
June 3rd / Full Council / Planning & Environment
June 17th / Planning & Environment
July 1st / Full Council / Planning & Environment
July 15th / Planning & Environment
August 5th / Full Council / Planning & Environment
August 19th / Planning & Environment
September 2nd / Full Council / Planning & Environment
September 16th / Planning & Environment
October 7th / Full Council / Planning & Environment
November 4th / Full Council / Planning & Environment
December 2nd / Full Council / Planning & Environment
December 16th / Planning & Environment
2014
January 6th / Full Council / Planning & Environment
January 20th / Planning & Environment
February 3rd / Full Council / Planning & Environment
February 17th / Planning & Environment
March 3rd / Full Council / Planning & Environment
March 17th / Planning & Environment
April 7th / Full Council / Planning & Environment
April 21st / Planning & Environment

MAYOR MAKING 2014 WILL BE HELD ON MONDAY 19TH MAY

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