2015-2016Greeley School

Annual Committee Report

Committee:Book Fair

Chair:Tria Thomas and Tracey Lowry

Committee Members:

Goal of Committee: To plan publicize and run the book fair at Greeley

Key Responsibilities:

Chronological Task List:

June:

July:

August:

September:Meet with Mary Ellen Schulz in the RC. She will have all of the information from Scholastic including links to their website which will have sample letters to send home about the fair.

October:

  • Print mailers to be sent home in November and attach to a small envelope for kids to bring their money to school.
  • Have all committee members sign up for slots during the fair. At least one co-chair should be at the fair at all times, and they should have at least one, preferably two or three committee members with them. Only the committee members run the cash registers.
  • Create a Sign-up for volunteers the days of the fair. You need to have about three wandering around the fair, helping kids to select books and calculate if they will enough money to pay for the books.
  • Contact Bernie’s Books or another agency to arrange for a book drive in conjunction with the Fair.

November:

  • Publicity:
  • Hang posters in the main lobby and near the kindergarten door.
  • Distribute flyers with envelopes to be sent home with kids. Leslie Jenner will have the list of how many kids are in each class, so you can count them out for each teacher and then put the pack in their mailboxes.
  • Be sure that the PTO email blast and/or room parent emails include information about the dates of the Fair.
  • Reach out to teachers to request a wish list from each one. Have a stack of their wish list books available for families to purchase and donate to the classrooms.
  • Run the cash registers the day of the fair.
  • Place an order after the first day of books you need restocked.
  • Lunch Presentation: Scholastic may offer to do a lunchtime presentation to teachers so that they can talk about the latest and greatest books. The PTO paid for and we planned for lunch to be served to the teachers during that time.

December:

January:

February:

March:

April:

May:

June:

Budget:

Recommended Change:

Additional Information: