OFFICER REPORT
Angela Lovering – Facilities OfficerAgenda item 8
Health and Safety March 2018
Ellis Whittam, our Health and Safety Consultants undertook a general risk assessment and produced their findings.
Please see:Risk Assessment June 2017
Appendix (a) Executive Summary.
Appendix (b) Safety Action Plan.
Appendix (c) Progress Report.
Risk Assessment December 2015
Appendix (d) Executive Summary.
Appendix (e) Safety Action Plan
Appendix (f) Progress Report
Please note that the Risk Assessment carried out by Ellis Whittam looks at a set of random items each time. It is not possible to show a report that reflects performance from one report to another.
With Storm Facilities Management responsible for the Planned Preventative Maintenance of the Council, this looks at our legal compliances and ensures we are complying with the Health and Safety at works act 1974 (section 2) and also the Management of Health and Safety at work regulations 1999.
Next report will show the following headings to report at future meetings.
Incidents/Accidents recorded:
List of Completed Risk Assessments:
APPENDIX (c)
ITEM NUMBER / UPDATE1 / There is an Asbestos Register located in the council offices. The last survey was carried out in 2012.
2 / The caretakers conduct various inspections of the building. Before works are carried out, the register is checked.
3 / We have recently instructed a new survey to be conducted on all areas by a contractor. This is not an activity that the council have trained staff.
4 / There are regular checks carried out and this falls into each head of departments area of management
5 / Risk Assessments are currently being updated by Storm Management and where a safe system of work is required to minimise risk, this is being implemented
6 / Broken glass bins are identified in the bar and the coffee shop. Staff have been reminded that this receptacle is for the use of broken glass only.
7 / Works have been on going by Harman Electrical to complete the works identified in the Conditions Report (legal requirement every 3 years for a Leisure Centre, 5 years for all other premises). I am confident that we are 90% complete on the works as some of the works has involved us cancelling down bookings to accommodate. The remaining works are at the lower level of risks.
8 / The gym are now using a sanitiser and all bottles are labelled accordingly.
9 / GYM to respond
10 / Fixed
11 / The works for this have now been placed on a planned maintenance programme, and managed by Storm Facilities Management. This action has been completed November 2017
12 / Each department will have a risk assessment and if a safe system of work is required then this will be implemented. Risk assessments are being reviewed by Storm Facilities Management
13/14 / All Risk Assessments should be read and understood by all employees who are at risk and training records will be kept. The facilities officer will be scheduling quarterly checks to ensure records are maintained.
15 / There is a Coshh folder in the council offices and also the Catering team have copies in their CookSafe folder. We have limited cleaning products that general staff have access too. Also the Caretakers have a lockable cupboard to which they only have access.
16 / The new Information Team Leaders are aware from the Ellis Whittam Safety Handbook, information on training on use of Ladders/Stepladders and are in the process of ensuring training and records are maintained
17/18/19 / The majority of contractors are now instructed by Storm Facilities Management who maintain that the correct process is being followed. We also ensure that Risk Assessments and Public Liability Insurance is proven for our events when hiring in the likes of discos.
20/21/22/23 / This has been covered by other points above.
24 / A DSE risk assessment form is due to be sent to all employees in January 2018
25 / Completed by Storm Facilities Management April 2017. Next due, April 2018
26 / A survey and cost will be submitted in the next quarter to identify any additional sockets required.
27 / An update of the Fire Risk Assessment was carried out by Storm Facilities Management.
28 / A review of the Fire Evacuation Process is in place and training will be carried out and a fire drill arranged before the end of this quarter.
29 / As above
30 / To be actioned
31 / Completed
32 / Doors can be wedged opened for the purpose of moving of equipment. All staff are aware to keep internal fire doors closed at all times
33 / Completed
34 / This is covered by our Fire Risk Assessment
35 / Emergency lighting tests are carried out and failures are rectified.
36 / All First Aid boxes have been checked and are replenished weekly.
37 / Covered in item 28
38 / To be actioned
39 / Regular monitoring of water temperatures are taken as per the Water Management Risk Assessment and is maintained by Storm Facilities Management. 6 monthly sampling is carried out and the October samples have come back satisfactory.
40 / All staff who’s activities include manual handling have been given training and recorded. New starters complete this training in their induction period.
41 / This is covered in the Risk Assessments being carried out by Storm Facilities Management
42 / Alarm tests are carried out weekly and recorded. Also our alarm system is covered by a maintenance plan and is tested twice yearly.
43 / Our caretakers are the only staff required to use stepladders
44 / All staff that do manual activities are informed it is mandatory to wear enclosed shoes
45 / Covered in point 43
46 / This will be covered by HR.
47 / Completed
48 / Work in progress
49 / Completed
50 / Completed
51 / Completed
52 / To be actioned
53 / On a planned maintenance program
54 / To be actioned by HR
55 / To be actioned by HR
56/57/58 / To be actioned by HR
APPENDIX (f)
ITEM NUMBER / UPDATE1 / Asbestos Survey carried out 2012 – completed
2 / Risk Assessments and induction programs in place – completed
3 / Completed
4 / Completed
5 / Completed – spot checks carried out by Facilities Officer to ensure compliance
6 / Completed
7 / Limited working at height carried out by staff. Setting up of the internal marquee has risk assessment in place. Open Spaces team will be looked at by Storm Facilities Management and updated risk assessments are being carried out.
8 / Carried out by Caretaker and training has been given to staff by on outside contractor. A refresher course to be arranged in early 2018.
9 / If and when needed
10 / Safe Systems of work are put in place if there are unavoidable risks, or to reduce the likelihood and/or severity. This is complied with at time of reviewing risk assessments.
11 / Roof area is out of bounds to all staff with exception of the caretakers
12 / Completed
13 / Emergency lighting has been upgraded on the fire escape route from the balcony
14 / Completed
15 / Completed
16 / Completed
17 / Completed
18 / Completed
19/20/21/22 / Completed
23 / Caretakers only
24 / Covered in Health and Safety staff hand book
25 / Completed
26 / Completed
27/28/29/30 / Completed
31 / Annually – January
32/33 / Covered in SSMPC staff handbook – HR to ensure all staff are made aware when starting
34 / Completed
35 / Completed
36 / Completed
37 / At time of assessment supplied
38 / As above
39 / Being reviewed
40 / Extremely unlikely to have any mobility impaired users of the upper level of the gym
41 / Completed
42 / Completed
43 / To be checked.
44 / Completed
45 / Completed
46 / Completed
47 / Completed
48 / Advice on this action to be taken
49 / Completed
50 / To be supplied by Parish Clerk
51 / Completed
52 / Completed
53 / Completed
54 / This mainly relates to Open Spaces. Limited PPE is required for normal office staff.
55 / Carried out by HR
56 / Completed
57 / Completed
58 / Completed
59 / Completed
60 / Completed
61 / Completed – information taken from the Health and Safety staff handbook
62 / Carried out by HR
63 / Asset register maintained by Finance department. This is not a hazard or requires risk rating.
64 / Completed
65 / Completed
66 / Building survey to be carried out by a specialist
67 / Completed
68/69/70/71 / Actioned by HR
72 / To be actioned as and when
Stratton St Margaret Parish Council, Grange Leisure, Grange Drive, Stratton St Margaret,
Swindon, SN3 4JY01793 823761