Analysis of IM platforms within the HoA humanitarian response community and their use by the CPWG actors

The following is a review of the OCHA websites for Ethiopia, Kenya and Somalia that was conducted with the focus of identifying how much ‘CPWG’ information is currently made available.Understanding better the current situation, will thus allow developing a road map for improvingthe availability of information as well as identifying opportunities where child protection could be addressedand makinga better usage of the information provided by other clusters/sectors.

This snap shot doesn’t necessarily reflect the reality of the CPWG achievements on the ground but however presents the current reality regarding what information is available. While it is acknowledged that being a sub-cluster adds an additional layer of coordination, both coordinators and Information Management Officers, in their specific role, could ensure that the gap is gradually lessened.

According to their respective responsibilities, by revising the information available, both coordinator and IMO, could add value to their work. For example, while the information manager could review the page on a regular basis to identify what existing information is not made available on the webpage, the coordinator could refer to the available maps of services to list them in the mapping and referral pathways where CP needs would be connected to the wider response system. Among other usages, we can also mention foreseeing movement of population and associated CP risks and plan response including how to mainstream, to define preparedness and contingency plans, etc. One of the potentialoutcomes of making available increased level of CP information to other clusters will make it easier for them to include it or refer to it when developing for example their strategy.

A section of this report is devoted to each country and information is presented according to the list of headings of their respective OCHA web site. While each country might be more interested in the information concerning their specific country, the information from the others could also providethem incentive to bring on board new practices.

Contents

Somalia:

OCHA website:

Kenya:

OCHA website:

Ethiopia:

OCHA website:

Somalia:

OCHA website:(

Home page:

-Drought crisis factfile: maps per district regarding assistance of nutrition, wash, education, etc. but no mention of protection/CP/GBV

-Sectoral fact sheets: including wash, nutrition, livelihood, health and food. No fact sheet on protection/CP/GBV

-Cluster focal point: The focal point of the protection cluster is mentioned but there is no mention that there are CP/GBV coordinators and their name and contacts are not listed.

-Key facts on Somalia: a section on Protection/GBV/GBV is not included

-Humanitarian dashboard: No reference to any CP issues under the protection headingsincluding within the sections on needs and response where the WG has information available

Situation report:

-Weekly humanitarian bulletin (August 2011): very little reference to protection needs and/or response

-Sitrep: The Protection section is included systematically. Unlike in the past, there is clearer mention/reference to CP issues and response in the protection section in the last Sitrep (October 25th) but doesn’t necessarily reflect an inter-agency perspective. Still very much UNICEF and its partners driven.

-Humanitarian Monthly overview: no reference to CP in the August 2011

Who does What Where:(

Most clusters are listed in that section but not the Protection cluster. None of the 3W has been updated since end of August 2011. The WWWs can be submitted online or by calling this number: +254 (0) 20 4002400

Note: The protection cluster 3W is in process of elaboration and will include the CP & GBV AoR. The final version template has been agreed through in consultation with the coordinators of the AoRs but the decisions don’t reflect necessarily an inter-agency representation or buy-into.

Contact directory:

There is no Protection Cluster focal points list as well as no contact mailing list (which should include GBV & CP AoRs). There is a box for ‘contact submit’.

Meetings calendar: (

A number of clusters are posting the scheduleof their meetings but there is no mention of the CPWGmeetings since in reality they are scheduled on a weekly basis in Nairobi and on a monthly basis in Mogadishu.The Protection cluster and GBVWG are posting some of their sub-national meetings.

Assessments:

  • Survey of surveys: The section on baseline studies and assessmentsdoesn’t include reference to ‘protection assessment’. Nevertheless protection assessments are available in the Protection cluster sub-section (under cluster section). In that section, there is a mention of CPassessment (consult thatsection for additional information). Protection/CP is not included as a theme for thematic maps. It seems that it hasn’t been updated in a while. A section on submit assessment to database is included.
  • Survey tool: The CPRAT guide or any other relevant inter-agency and/or agency based tools have been uploaded in that section.

Map Center:

  • Thematic maps: There is a section on protection and population movement (that is purely UNHCR agency driven and not Protection cluster driven).A number of maps are included among others the mapping of interventions by protection cluster by objectives – which includes CP (last update May 2011). The objective 1 mention implementing partners but doesn’t seem to reflect the diversity of organization on the ground – most likely only UNICEF’s intervention. The objective 2 that is related to protection monitoring, doesn’t make any reference to the MRM – 1612/1882.Health, Nutrition, Shelter, Wash and Agriculture clusters have specific thematic maps related to South Central.
  • Area maps: While most of the other sectors have maps per area for the Somali famine response, the protection cluster has none.

Clusters:

  • Cluster chairs and co-chairs: Includes the protection cluster which makes no reference to the AoR coordinators. The information hasn’t been updated.
  • Section on Inter-cluster: Minutes are posted. The protection cluster is represented by two members (UNHCR as chair and DRC as co-chair). While they mostly attend, it can be recommended that when both of them are not expected to attend, one of the AoR coordinator should attend. The inter-cluster strategy developed in June 2011 doesn’t refer in any case to protection/CP/GBV.
  • Section on Protection cluster: The section heading is ‘IDPs and protection cluster’. While it includes a reference to IDP(which is not the specific mandate of the cluster) it doesn’t refer toany of the active AoR in the country which are official entities of the protection cluster.Looking into the sub-section of other sectors i.e. Nutrition, could provide ideas of what the protection cluster could make available.
  • Sub-section on Minutes of meeting: NO minutes of the CPWG or the GBVWG or the protection cluster are available while lately CPWG meetings are being held on a weekly basis in Nairobi and according to calendar, GBV is conducting meetings.
  • Sub-section on rapports and assessments: Under this heading, it has been mentionedthat an inter-agency CPRA has been conducted in October 2011.The Alert to donors for the HoA have been uploaded including the one on CP.
  • Other sections: Other than what has been previously mentioned, NO relevant CPWG document such as ToR, work plan, etc. is available.

Appeals and funding:

  • CAP 2012: While Protection cluster is included, no reference to the CP & GBV AoRs is mentioned in any section of the document. While concern for protection of children is mentioned, no reference to specific child protection issues has been done. As a whole, CP is rarely stated, reflected or clearly considered has much as we could expect considering programming and that prevention of CP issues is greatly silenced.
  • FTS: As expected, CP is merged into protection cluster.

Resources:

A link to mental health is included which should be referred to regarding PSS programmatic area within CP. The link to protection is broken. No link to CP is made while a number of useful inter-agency resources exist at the Global level.

Kenya:

OCHA website:(

Home page: (

-The home page is divided in a number of sub-headings which includes latest UNOCHA documents, latest documents from organizations, regional documents, latest maps, Kenya humanitarian updates, drought & food security updates, OCHA mailing list service & Meetings calendar.

-Most of the Humanitarian updates for Kenya and/or the HoA include a section on Protection where it addressesCP concerns very inconsistently. When it does focus on CP, it is rarely done with an emergency approach to the response where it considers mostly capacity building and legislation improvements aspects.

-In the section on latest documents, none of them relate to CP.

-Latest maps: from the 30 maps included, only one - the September 2011 Kenya humanitarian snapshot - incorporated information regarding protection. It highlighted information on PSEA and GBV whileno specific attention was given to CP.

-Meetings calendar: The regular KNPWG – IDPs is not advertised. PWG in Eldoret has been included a few times. Some GBV meetings are scheduled.

-Mailing list: The protection WG in Nairobi, Eldoret and Nakuru are included as Groups to which it is possible to subscribe.

Current emergencies:

-Drought: Includes ‘Resources on drought’, ‘Map on drought’& ‘District drought bulletin’: None of them state CP issues or refer to CP response.

-Food insecurity:The information in that section could be used to foresee potential CP risks

-Flood watch:Link is broken

Reports:

-Humanitarian snapshot bulletin: protection section included. Does not refer to CP.

-Conflict reports: The latest number is of June 2011. Covers rural and urban conflicts. Members include Oxfam, Action-Aid, World Vision, UNDP, UNOCHA and a number of national organizations.

Map Center:

-Reference maps: A number of maps are included where one relates to UNHCR’s presence in the border areas

-Thematic maps: divided in four categories such as conflict, drought, flood, food security maps including climate prediction. No reference to CP in any of them.

-Map resources: Need an account number to access

-COD/FOD Data sets registry: Link

Who does What Where:(

-Search 3W: systems that allow searching information through different fields including contact cluster/sector. Protection cluster exists where 3 out of 4 different lists can be downloaded. Nevertheless,it is difficult to understand to what each of them refer to. While mine action (AoR within the protection sector), CP has not its specific area. Lists are not updated regularly.

-3 W reports: The reports that are uploaded refer to the recent situation. None of the reports included i.e. contact lists, etc. refers to Protection/CP.Contact and 3W report submit sections are included.

-4 W per district: Organization’s presence per sector. Latest October 2011. Sectors: Water, sanitation, hygiene, NFIs, and others. No mention of Protection / CP / GBV’s response

Advocacy:

Reference documents are included specifically on Kenya but also on the HoA. The documents are mostly on food security and/or assistance & RRD with no reference to CP. The Protection / CP / GBV one pager advocacy paper for the HoAhasn’t been uploaded in this section.There is a section on security mobility where the latest documents are from 2010.

Meetings:

-Meetings calendar: Many other sectors are posting their meetings’ schedule on this calendar. The monthly KNPWG – IDPs meetings are not advertised. PWG in Eldoret has been included a few times. Some of the regular GBV meetings are scheduled as well as ad hoc related meetings.

-Meeting minutes of the Kenya Humanitarian forum: A section on protection is systematically included which often mention CP activities or related initiatives. Sporadically, a specific sub-section on CP is included. The section on refugee, while referring to a number of sectors’ intervention, makes no mention of protection or Child Protection.

-Meeting presentations: A number of presentations are posted related to the recent emergency focussing mostly on nutrition, wash, climate, food and agriculture, impacts of the drought including health. One presentation is about mainstreaming age in the response.

Sectoral Working groups:

  • Protection Working Group:

-Protection Working Group home page:

  • Retreat resources: The report (3 sections) of the annual National WG hold 08.02.11 includes a section on setting the priorities of the PWG which are: SGBV, PSS and peace building, CP and advocacy. The CP sub-group presents their priorities, lead agency and time-frame (p.16) which includes emergency preparedness, strengthening field level capacities, data collection to include CP issues and response and advocacy on prevention of separation. List of participating organizations included.The report of theEldoret annual WG retreat. A session on CP included in the agenda. List of participating organizations included.The report of the Nakuru annual WG retreat. A session on CP included in the agenda. List of participating organizations included.
  • ToR: Included (transitioning from cluster to sector).
  • Calendar: no information available
  • Key documents, reference documents and reference maps: Nothing on CP. Minutes of meeting are not made available.
  • Contact list (no information) & focal point (information available).

-Protection sector sub-working group (referring to Child protection):

  • Calendar: no information available
  • Contact list: no information available
  • ToR: not available
  • Meeting minutes: no information available
  • Focal point: information included but not updated
  • Reference documents: the document on ‘Gender marker on CP’ is available

-Protection sector Eldoret WG (includes also sub-group on GBV and another on CP):

  • Calendar: no information available
  • Contact list: no information available
  • ToR: not available
  • Meeting minutes: last one available is dated mid-June 2011. Elements of CP were addressed in the meeting
  • Key documents: not available

-Protection sector Nakuru WG (includes also sub-group on GBV and another on CP):

  • Calendar: no information available
  • Contact list: no information available
  • ToR: not available
  • Meeting minutes: last one available is dated mid-June 2011. Elements of CP were addressed during the meeting.
  • Key documents: not available

Appeals and funding: (

The only funding on CP in emergency mentioned in the tracking system refers to UNICEF (donation from Japan and Sweden)

Cross cutting issues:

The only cross-cutting issue included is climate/environment. Even if CP is also a cross-cutting issue, it is not mentioned and no links with CP mainstreaming into other sectors are made.

Cross border issues:

Unlikely other sectors, cross border issues are key to CP response since some phenomena such as separated children, trafficking, child recruitment needs to be looked at through a cross-border and regional perspective is want to be tackled effectively.

Surveys and assessments:

  • Survey of surveys:All assessments and surveys done can be posted here. Two CP assessments referred to with different levels of available information (Protection / education assessment by World Vision in Lodwar in August 2011 & NPWG + CP + GBV in Turkana). Report of assessment by TdH is not available neither the one done in Dadaab camp.

The summary of the findings of a multi-sector assessment of the impacts of the drought in the North East Kenya was conducted in April 2011 by SC (which includes CP) is available. Any of the numerous multi sectoral assessments (line 17, 18, 21, 22 & 23) don’t address or refer to protection/ CP/ GBV risks or impacts while most of the sectors such as education, health, and livelihood are included.

  • Survey tool: The CPRAT guide is not uploaded and any other relevant inter-agency nor agency based existing tools

Ethiopia:

OCHA website:(

General observation: there is not much about protection cluster and/or child protection.

Note: There is another separate website for sectors/clusters in Ethiopia than the one under the global OCHA website but hasn’t been updated since January 24th 2011( therefore will not be analysed.

Home page:

-A summary of the latest Humanitarian bulletin is presented but none of them includes any update on Protection / CP / GBV cluster while Food, nutrition, Health, Wash and Education are included.

-Other relevant documents are posted including the ‘Humanitarian Requirements July 2011’ that doesn’t address CP issues even not within the education sector where often psycho-social support is included.

Situation report:

Only Archives are available in that section where but most of the sitrep account for 2008. While looking through, barely any CP issues are revealed and highlighted in them. A monitoring mission was conducted by OCHA in SNNPR region in April 2011 to drought affected areas focusing on health, nutrition and food situation analysis and response. Considering that ‘with humanitarian needs increasing in the region, there is increasing concern over the need to scale up the humanitarian presence in the region and improve coordination in order to mount an appropriate response’, the CPWG is not operational.One of the Regional Emergency Coordination Meeting has been reactivated after five months interruption. The first meeting was held on 11 April 2011.

Who does What Where:

The last 3w is of May 2011. There is a section to submit 3W information.

Child protection is classified under two headings such as ‘gender and child protection and shelter’ as well as ‘promotion of child’s rights and protection activities’. In the first category, FHI and SC Norway are listed and under the second one there is no projects listed.No information on CP sub-cluster lead, etc. available.

Contact directory:

The information is classified under different headings. Protection cluster included in cluster leads update (May 2011). The focal person is SardhanandPanchoe251-116612822 . No mention of CP / GBV working groups. A section for contacts submit is included.

Meetings calendar:

Someclusters/sectors are posting their meetings on the calendars (national & regional), but no trace of Protection cluster neither CPWG.

Surveys:(

  • Survey of surveys:section on submit assessment to data base included. A number of assessments are available but none on Protection / CP. Even the multi-sectors assessment conducted by UNICEF in August 2011 in Tigraydoesn’t reflect CP issues (pass quickly on a few protection concerns that are linked mostly to food and health issues).
  • Survey tool: The CPRAT guide is not uploaded and any other relevant inter-agency nor agency based existing tools

Map Center: