Alvin Independent School District
Mickie Dietrich
Director of Purchasing
April 1, 2013
TO: TOMMY KING
FROM: MICKIE DIETRICH
SUBJ: INSTRUCTIONAL/ATHLETIC/ LIBRARY CATALOG PROPOSAL #1303INST/ATH/LIB-CAT
A catalog bid proposal was extended to establish categories for the purchase of instructional supplies for Special Education and for General Instructional supplies categories including Athletics and Library supplies and small equipment.
A non-exclusive award is requested, allowing each participating vendor to supply catalog percent discounts and/or formal fax electronic quotes to comply with the state purchasing laws on items for which we do not elect to receive line-item proposals.
Vendors were selected from staff, financial usage reports and request to purchase outside category letters. Packets were mailed/faxed to over 34 vendors with 30 responses. All vendors responding to the bidding process agree to the terms of the catalog bidding process and are recommended for approval under the non-exclusive award.
This proposal combined four major categories into sub-categories which allowed additional clarity of the items and commodities they can provide to the School District.
SECTION I: Instructional Supplies and Equipment
Sub-Categories on this proposal under Instructional included:
General Supplies Library Supplies
Dyslexia and Language Arts ESL/Bilingual and Foreign Language
Social Studies and Globes Math/Math Manipulatives
Science/Health Art
Nurses/Athletic Trainer Special Education Supplies/Equipment
Vocational/ Technical Supplies Specialty Supplies
Theatre Arts/Drama Instructional Software
Music – Sheet Music/Elem. Music/Musical Photo Journalism - Yearbook
Supplies and Small Musical Equipment General Supplies/Specialty Supplies
and Instruments Motivational Incentives for the Classroom
Foreign Language
SECTION II: Athletic Supplies and Equipment
Sub-Categories on this proposal under Athletics include:
Various Sports-General Supplies Apparel
Sports Decal Motivational
Football Gymnastics
Swimming Tennis
Volleyball Cheerleading/Drill Team
Apparel Footwear
Baseball and Softball Golf
Soccer Track and Field
Weight and Fitness Athletic Trainer and Training Reconditioning Supplies
SECTION III: Library Books/Periodicals, Textbooks & Media Supplies
Sub-Categories on this proposal under Library include:
Trade: Including fiction, non-fiction, and reference books sold as trade publications
Textbooks, Technical titles, books of scientific nature and other short discount titles
Publishers Library Editions
Pre-Bounds
Paper Back Books
Reference Books
Periodicals
Processing Charges
Binding Services
Audio Visual/Media
Library Supplies
Campuses will be encouraged to "shop these catalog vendors" as well as utilize their local sales representatives to insure the very best pricing. Staff will be required to utilize the approved catalog vendors first, if the supplies are not available, outside vendors may be utilized upon formal request and documentation substantiating the purchase.
Purchasing would like to request approval of #1303INST/ATH/LIB-CAT as a non-exclusive award. Attached is the list of vendors proposed for award meeting the terms and conditions outlined under the bid proposal.
This proposal is for a three-year contract and will not be renewed until March , 2016.
1303 VENDOR LIST
B BAD SPORTS INC.
BAPTIST’S ATHLETIC SUPPLY INC.
CARLEX, INC.
CENTAR INDUSTRIES
CONVENANT COMMUNICATIONS
DEMCO, INC.
DYNAVOX SYSTEMS LLC/MAYER-JOHNSON LLC
EAI EDUCATION
E-COMPLETE
EUROSPORT
FLOYETTE ORIGINALS INC.
HAPPY FEET INC.
HATCH INC.
HOUGHTON MIFFLIN HARCOURT PUBLISHING COMPANY
KAPCO – KENT ADHESIVE PRODUCTS COMPANY
L S & S LLC
LAB RESOURCES, INC.
LEONETTI GRAPHICS
LINGUI SYSTEMS, INC.
LOGOMATIC
MDL ENTERPRISE, INC.
MARIANNA INDUSTRIES
MULTI HEALTH SYSTEMS INC.
OVERDRIVE INC.
PROJECT WISDOM, INC.
RALLY! EDUCATION
RANK ONE SPORT
SOCCER 4 ALL
SOUTHERN FLORAL COMPANY
THE BURMAX CO. INC.
TOWNSEND PRESS