ALMONT COMMUNITY PARKS AND RECREATION BOARD MEETING
FEBRUARY 27, 2014
CALL TO ORDER
Chairperson Peltier called the meeting to order at 7:03 p.m.
ROLL CALL
Members Present:Gary D. PeltierChairperson
Terry RoachVice-Chairperson
Rick TobiasTreasurer
Oliver TurnerSecretary
Paula AlfonsiMember(Arrived 7:41 p.m.)
Roberta KudsinMember
Kim SchallMember
Wes WagesterMember
Members Absent:Cindee CimaroliMember
Matt HenryMember
Guests Present:Tony Alfonsi
APPROVAL OF CONSENT AGENDA
Discussion was held regarding the contents of the Treasurer’s Report and it was the consensus of the Board that month to month details of revenues and expenditures be provided to Board Member on a regular basis in addition to fiscal year to date details.
Moved by Wagester, supported by Kudsin, PASSED UNANIMOUSLY to approve the consent agenda, as presented.
COMMUNICATIONS
Chairperson Peltier read aloud a letter sent by Ms. Kathy O’Dell of the Almont Historical Society requesting permission for that organization to sell concessions during the ‘Music in the Park’ concert series.
Moved by Tobias, supported by Schall, PASSED UNANIMOUSLY, to approve the request submitted by the Almont Historical Society to sell concessions during the ‘Music in the Park’ series for the 2014 calendar year.
PUBLIC COMMENT
None
NEW BUSINESS:
- Property Survey Update
Discussion was held regarding work completed by ROWE Professional Services Company concluding there is no definitive proof that the Village and/or Township owns the property upon which the tennis courts are located.
It was the consensus of the Board that a cost estimate should be solicited from ROWE Professional Services Company to perform any and all necessary title search work and/or surveying to determine what property is owned by the Village and/or Township and to verify ownership of those parcels recorded as being a part of the Community Park.
- Recreational Passport Grant Application Update
Discussion was held regarding the Board’s intent to submit a Recreational Passport Grant Application to the State of Michigan Department of Natural Resources (DNR) for improvements to the Community Park pavilion.
It was the consensus of the Board that Secretary Turner should move forward on the creation of a grant application for this purpose.
- Flagpole Lighting Update
Secretary Turner informed the Board that Mr. Joe Breen of RCI Electric could install lights on any part of the pavilion to illuminate any flag installed near the pavilion.
- Jaycees Plaque Update
Discussion was held about the plaque recently received by the Village to commemorate the support given by the Jaycees to construct bathrooms at the Community Park.
It was the consensus of the Board that a ceremony should be held, if so desired by remaining Jaycees Members, during a ‘Music in the Park’ event.
- Four County Community Foundation Grant Award
Discussion was held about the $2,000 grant award provided to the Board by the Four County Community Foundation for the creation of a children’s bicycle circle at the Park.
It was the consensus of the Board to postpone consideration of this matter until ROWE Professional Services Company completes work to detail the property owned by the Village and/or Township.
- Parks and Recreation Board Ordinance
Chairperson Peltier tabled this matter for reconsideration at the end of the meeting.
- Commemorative Items Flyer
Member Schall provided an update to the Board regarding research she completed for items that could be purchased by the public as commemorative items that could be placed at the Park. Discussion was held.
Member Wagester left the meeting at 8:15 p.m.
- Website Improvements
Discussion was held about improvements that could be made to the Almont Community Parks and Recreation website.
- Music in the Park Update
Chairperson Peltier informed the Board that he had booked bands for every ‘Music in the Park’ event scheduled for the 2014 calendar year and provided an overview of his work completed to date.
Member Alfonsi stated that her business, The Poochie Parlor, would sponsor 50% of the cost of the June 26, 2014 event featuring The Hacketts.
- Parks and Recreation Board Ordinance (Presented as Item 6 on the Agenda)
Extended discussion was held on the revision of the Parks and Recreation Board Ordinance.
Moved by Turner, supported by Roach, PASSED UNANIMOUSLY, to approve a policy whereby the Almont Community Parks and Recreation Board would be invoiced by the Village of Almont or Almont Township for administrative work completed on behalf of the Board (when the work completed cannot be accomplished by Board Members on a volunteer basis) and that the Almont Community Parks and Recreation Board would reimburse the Village of Almont or Almont Township (whichever entity submits the information) for this work invoiced in an amount not to exceed $100 per month or $1,200 per annum, with all invoices requiring review by the Board prior to the issuance of payment.
OTHER BUSINESS
Member Roach informed the Board of progress being made by the Youth on Main Street
Committee in the community. Discussion was held regarding potential future partnerships between the Youth on Main Street committee and the Park Board.
Discussion was also held regarding the next Board meeting, and it was the consensus of the Board to move the next meeting to Thursday, March 20, 2014 at 7:00 p.m. due to a conflict with the Michigan Rural Council town hall forum being held on Thursday, March 27, 2014. Discussion was also held about the 2015 Homecoming event. Member Alfonsi suggested the Board may wish to coordinate the parade for that event.
ADJOURNMENT
The meeting adjourned at 8:55 p.m.
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Oliver TurnerGary D. Peltier
SecretaryChairperson