Sugarcreek Township

Annual Organizational Meeting

January 2, 2018

Page 1 of 5

The Annual Organizational Meeting of the Board of Supervisors was held on Tuesday January 2,2018 at 7:00 pm at the Township Building.

All three Supervisors: Cannon, Rodgers and Vlassich were present.

Also in attendance were: John Roofner, Vince King, TimiKost, Charlie Kost, RobertLesko.

All persons stood for the Pledge of Allegiance.

Supervisor Cannon called the Annual Organizational Meeting to Order.

  1. ORGANIZATION OF THE BOARD OF SUPERVISORS

-SELECT A TEMPORARY CHAIRMAN - Supervisor Cannon made a motion to appoint Supervisor Rodgers as Temporary Chairman. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.

-NOMINATIONS: APPOINTMENT OF A CHAIRMAN - Supervisor Rodgers made a motion to appoint Doug Cannon as Chairman. Supervisor Vlassich seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.

-NOMINATIONS: APPOINTMENT OF A VICE-CHAIRMAN - Supervisor Cannon made a motion to appoint Shirley Rodgers as Vice-Chairman. Supervisor Vlassich seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.

-APPOINTMENT OF A ROADMASTER - Supervisor Rodgers made a motion to appoint Ronald Vlassich as Roadmaster. Supervisor Cannon seconded that motion. Roll call vote: Cannon - Yes, Rodgers - Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.

-APPOINTMENT OF AN ASSISTANT ROADMASTER - Supervisor Cannon made a motion to appointJohn Roofner as Assistant Roadmaster. Mr. Roofner agreed to the position. Supervisor Vlassich seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote wasunanimous. Motion Carried.

  1. APPOINT A SECRETARY/TREASURER/ZONING OFFICER - Supervisor Cannon made a motion to appoint Jennifer Steiner as Secretary/Treasurer/Zoning Officer. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassic - Yes. Vote was unanimous. Motion Carried.
  1. SET THE AMOUNT OF THE TREASURER’S BOND (CURRENTLY AT $500,000) - Supervisor Cannon made a motion to keep the Secretary's Bond at $500,000.00. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. INCREASE IN THE HOURLY RATE FOR TOWNSHIP OFFICIALS/TAX COLLECTOR –Supervisor Cannon made a motion for no changes. Supervisor Vlassich seconded that motion. Roll call vote: Cannon – Yes, Rodgers – Yes, Vlassich – Yes. Vote was unanimous. Motion Carried.
  1. APPOINTMENT OF A TOWNSHIP SOLICITOR –There were two retainer quotes received which are attached to the minutes. Supervisor Cannon made a motion to appoint Attorney Andrew Sacco as the Township's Solicitor. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. APPOINTMENT OF A VACANCY BOARD CHAIRMAN –Supervisor Cannon made a motion to appoint Vince King as Vacancy Board Chairman. Mr. King agreed to the position. There were no other interested parties present. Supervisor Vlassich seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. BOARD OF APPEALS - Supervisor Cannon made a motion to retain all three Appeal Board Members, James Hillwig, Jr. , Walter Flick and Chad Crawford. There were no other interested parties. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. ZONING HEARING BOARD

-BOARD MEMBER - Supervisor Cannon made a motion to re-appoint Richard Olcus as Zoning Hearing Board Member. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.

-APPOINT A ZONING HEARING BOARD SOLICITOR - Supervisor Cannon made a motion to re-appoint Attorney Paula Willyard as the Zoning Hearing Board Solicitor. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.

  1. REAPPOINT ALL CURRENT MEMBERS OF THE TOWNSHIP RECREATION COMMITTEE –Supervisor Cannon made a motion to keep the Board of Supervisors as the Recreational Committee. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. SET THE MILEAGE REIMBURSEMENT RATE FOR 2018 - Supervisor Cannon made a motion to keep the mileage reimbursement rate at $0.50 per mile. The Federal approved rate for 2018 was $0.535. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. APPOINT THE TOWNSHIP ENGINEERING CONSULTING FIRM - Supervisor Cannon made a motion to re-appoint Keller Engineers as the Township's Engineering Consultants. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. APPOINT THE EMERGENCY MANAGEMENT COORDINATOR - Supervisor Cannon made a motion to re-appoint Leroy Myers as the Township's Emergency Management Coordinator. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. DESIGNATE THE DEPOSITORIES OF TOWNSHIP FUNDS - Supervisor Cannon made a motion to re-appoint Nextier Bank as the Depositories for the Township. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. APPROVE THAT TOWNSHIP SUPERVISORS BE HIRED AS TOWNSHIP EMPLOYEES TO WORK ON THE TOWNSHIP ROADWAYS AND PERFORM OTHER NECESSARY MUNICIPAL DUTIES IN THEIR ROLE OF RESPONSIBILITY FOR THE MAINTENANCE OF ALL TOWNSHIP EQUIPMENT AND PROPERTY - Supervisor Cannon made a motion to approve Township Supervisors be hired as full-time employees to work on Township Roadways and to perform other necessary Municipal Duties in their role of responsibilities for the maintenance of all Township Equipment and Property. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers -Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. ANNUAL STATE TOWNSHIP SUPERVISOR’S CONVENTION HERSHEY, PA - There was no interest in attending the State Convention at Hershey.

-PSATS DUES/SUBSCRIPTIONS –The Supervisors agreed to renew and not subscribe to Legal Defense Partnership, New Laws Service or the Township News DVD. The dues for 2018 for PSATS would be $640, $100 for CDL program dues and $540 for PSATS Dues.

  1. 2018 SUPERVISOR’S BUDGET AND PUBLIC MEETING DATES - Supervisor Cannon made a motion to approve the attached dates for the Budget and Public Meetings for 2018. Supervisor Rodgers seconded that motion. Roll call vote: Cannon – Yes, Rodgers – Yes, Vlassich – Yes. Vote was unanimous. Motion carried. Supervisor Cannon made a motion for Public and Budget Meetings to now be held at 6 pm. Supervisor Vlassich seconded that motion. Roll call vote: Cannon - Yes, Rodgers - Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.
  1. LETTER OF PETITION TO THE AUDITORS -The Annual Letter of Petition to the Elected Auditors was presented to the Supervisors and is attached to the minutes. Even though there was only one auditor the Organizational Meeting was still required to be held. The Secretary asked if the appointment of the C.P.A. could be tabled until the next meeting. She had a recommendation of someone who may able to complete the audit but got it last minute and was waiting to hear back from that person. Additionally, she would like to see what happened with the elected auditor getting sworn in and the vacant position. The Supervisors agreed. Supervisor Cannon made a motion to approve the letter of petition. Supervisor Rodgers seconded that motion. Roll call vote: Cannon – Yes, Rodgers – Yes, Vlassich – Yes. Vote was unanimous. Motion carried.
  1. DESIGNATE TOWNSHIP TAX COLLECTOR FOR EIT, CURRENT PER CAPITA AND DELINQUENT PER CAPITA - Supervisor Cannon made a motion to re-appoint Berkheimer as the Tax Collector for the Earned Income Tax, Current Per Capita Tax and Delinquent Per Capita Tax until a better option is presented. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers - Yes, Vlassich - Yes. Vote was unanimous. Motion Carried. The Supervisors agreed to send another letter to the school board regarding the combination of the per capita tax for printing and mailing purposes.
  1. RETAINING EMPLOYEES – Supervisor Cannon made a motion to approve a 3% raise. Supervisor Rodgers seconded that motion. Roll call vote: Cannon – Yes, Rodgers – Yes, Vlassich – Yes. Vote was unanimous. Motion Carried.
  1. PUBLIC COMMENT

-TimiKost asked about the cost of living increase. The secretary stated there was a 2% increase for social security purposes.

  1. ADJOURNMENT -

-Supervisor Cannon made a motion for adjournment. Supervisor Rodgers seconded that motion. Roll call vote: Cannon - Yes, Rodgers - Yes, Vlassich - Yes. Vote was unanimous. Motion Carried.