Societies Funding Application - Guidance

All spending must be pre-approved by the President of Societies & Citizenship

Funding which is not pre-approved will remain the responsibility of the purchaser and not the Students Association.

Funding Guidance

·  Fundraising account – these are funds which are raised by the Society and include membership fees and any fundraising activity or sponsorship funding without a specific purpose.

These funds can be used for any purpose which is legal. The money in this account will continue to roll over each year, if

it is not all used up.

·  Grant accounts– these are additional funds which are granted to the Club from the students’ association or any outside organisation for a specific purpose.

This money can only be used for the specific purpose that it was granted for, and must be used within the academic year it was granted.

All applications are considered by the Societies Executive or the Vice President of Societies and Citizenship.

Form Guidance

Itemise your costs under goods and services e.g. £3 for sweets, £2 for juice

Detail the reason you need these services e.g. £3 for sweets for freshers, £2 for juice for a members meeting

List whether it’s an expense (money to be claimed either through receipts or invoices), a float (money in advance) a credit card purchase (an expense that needs to be paid by SAUWS directly to a vender through the SAUWS credit card DOES NOT INCLUDE YOUR PERSONAL CARD PURCHASES)

NO RECIETS NO MONEY: Keep receipts or you can’t claim an expense. Keep receipts to balance your floats or SAUWS reserves the right to claw back the difference from your budget.

Further assistance

If you need any further help, please contact Vice President Societies and citizenship.

·  T: 0141 849 4161

·  E:

·  Fb: https://www.facebook.com/VicePresidentSocietiesAndCitizenship

Funding Application Request

Society Name
Name of Applicant
Phone
Email
Fundraising or Grant
Application Number

Requested funds

Goods and services / Cost in £ / Expense/ Float/
Credit Card / Detail

All applications are considered by the Societies Executive or the Vice President of Societies and Citizenship.

You will be notified of the outcome within 1 week of the meeting.

Declaration

By signing this form, you confirm that the budget request has been discussed by your society and that the information is, to the best of your ability accurate and correct.

You understand that claims which are found to be fraudulent will be dealt with by the Association’s disciplinary policy and may result in police action

Applicant Signed:
Print Name:
Date:
VP Soc & Cit Signed:
Print Name:
Date: