Parent Packet
Our goal is to provide an amazing and fun summer camp experience in an outdoor setting while developing social skills and fostering independence. Thank you for joining us this summer at Yawgoo Valley!
Camp Schedule
Session i: July 10 – 14
Session ii: July 17 – 21
session iii: July 24– 28
All signed paperwork found on pages 5 & 6 of this packet must be received no later than 6/26/2017.
A Typical Day at Camp:8:45am-9:00am / Drop-Off
9:00am - 9:30am / Morning Huddle
Campers gather for morning greeting to discuss the day.
9:30am - 10:30am / Activity 1
Activities vary from games, sports, arts and crafts, music time, educational fun, and more.
10:30am - 10:45am / Change for Water Park
10:45am – 11:45am / Water Park Time!
Campers may choose to slide and or swim. Alternate activities will be held on inclement weather days.
Noon - 12:45pm / Lunch!
12:45pm - 1:45pm / Activity 2
Activities vary from games, sports, arts and crafts, music time, educational fun, and more.
1:45pm - 2:30pm / Activity 3
Activities vary from games, sports, arts and crafts, music time, educational fun, and more.
2:30pm - 3:15pm / Water Park Time!
An alternate independent activity is available for campers that do not wish to swim/slide.
3:15pm - 3:45pm / Get Ready for Home / Closing Huddle / Pick-Up
Campers gather for a review of the day to discuss and share their experiences of the day. A simple project/activity/game may take place.
Policies and General Information
Registration
Payment is required upon registration. The cost for one full week is $295.00 add s sibling for $275.00. Please register at least 7 days in advance, availability permitting. Camper forms must be submitted prior to starting camp. Upon registration you agree to read and complete all forms in order for your child to participate in camp.
Refund Policy
Written notification must be received no later than 10 days in advance of the first day of camp. A full refund will be issued minus a $15.00 administrative fee. Otherwise, you will be responsible to pay that week’s tuition in-full, regardless of attendance.
Inclement weather
Indoor spaces are available at our camp. In the case of extreme heat or rain/thunder/lightning activities are modified. Please note the water park may be closed, but camp will still be held.
Behavior & Conduct
All campers are expected to abide by our code of conduct. The code of conduct must be reviewed and signed by each camper. Team members will always notify parents of emerging difficulties and ask for assistance in behavior management.
In some cases, additional disciplinary measures may be pursued if: a child inflicts physical/emotional harm on other children; is a danger to themselves or others; or is physically or verbally abusive to counselors and/or others.
Those cases apply to the following: Endangering the health and/or safety of another camper, staff member, any other person, stealing or damaging property, leaving the program area without permission, use of profanity, vulgar or obscene actions or words or touching of themselves or another; bullying, mocking, or any other actions that make another camper uncomfortable.
BEHAVIOR CONSEQUENCES
Because of the serious nature of these behaviors, we must enforce strict and consistent consequences to prevent future occurrences.
1st Offense: The parents will be called for immediate pick-up and the child will remain in supervised “in-camp suspension” until the parent arrives.
2nd Offense: 1-3 days “out-of-camp” suspension, based on the severity of the incident. At this time, a discussion between the Staff and authorized member of the family will take place followed by a signed written agreement that a repeat offense may result in removal for the program. A refund will not be given for these days the child is out.
3rd Offense: The Program Coordinator will review all documentation and determine if the child will be removed from the program. If your child is removed from day camp, a refund will be given if any future week was paid for in advance minus our administrative fee.
Policies and General Information - con't
Contact
Our summer camp is located at the Ski Area / Water Park facility:
160 Yawgoo Valley Road, Exeter, Rhode Island, 02822
Please direct mail to our post office box: P.O. Box 41, Slocum, RI 02877
Fax: 401-295-8550
Email: OR
Phone: 401-294-3802 ext 112 (Office) - 401-294-3802 ext 110 (Tiki Bar)
What to bring / not to bring
Our programs do not permit campers to bring toys, Electronic equipment, radios, iPods/music players, cards/games, personal sports equipment, weapons, pets, or alcohol/drugs.
Yawgoo Valley is not responsible for items that are lost, broken or stolen.
Articles that are left behind at the end of the day and are not labeled will be placed in the lost and found and held for 1 week then donated. If a child wishes to speak to their parent/guardian, contact will be made through the supervisor. In the same regard, please do not call the camp to speak to your child unless it is an emergency.
What to Bring/Wear - All items should be labeled with child’s name
- Clothes (clothes that can be worn for hikes, arts and crafts, etc.)
- Sneakers and Socks
- Flip-flops/Sandals (For water time only)
- Sunscreen and bug spray
- Hat with brim for sun protection
- Lunch and snacks (optional)
- Refillable water bottle
- Swim-suit & Towel
Illness
We urge you to keep children home if they are ill, both for their sake and the sake of other children. If a child is feeling ill during the program for a duration of 20 minutes or longer, or is vomiting, has diarrhea, a consistent cough, watery or inflamed eyes, acute skin rash, a sore throat, or a temperature over 100°, the Supervisor will contact the parent for immediate pickup. There are no refunds for days missed due to illness.
Lunch
Yawgoo Summer Camp does not provide lunch; bringing a lunch is recommended. For an additional fee and with notice, a hamburger, hot dog, or chicken tenders & chips will be available. Campers may have access to a refrigerator and limited access to a microwave to heat their lunch if necessary. Children are encouraged to bring healthy snacks from home. We understand that some children may have dietary restrictions or allergies. Please inform us of all allergies upon registration, food and otherwise.
Camper’s Information
Male / Female
Campers Last Name, First Name Nickname Date of Birth CircleAddress City/Town State Zip
Primary Parent/Guardian to Contact Primary Contact Number Email
List all allergies or other pertinent information we should know about?
Continued-Allergies/Pertinent Information Child’s Shirt Size
Photograph Consent
I give permission for my child, named above, to be in photographs or videos for promotion of the Yawgoo Valley Summer Camp by Ski Pro Inc, dba Yawgoo Valley Ski Area & Water park.Initial ______
Swimming Consent
I give permission for my child to swim and/or slide in our water park throughout the duration of camp. Restrictions will apply for non-swimmers. Initial ______
Health & wellness / first-aid care
If needed, Yawgoo Valley has my permission to help administer sunscreen and/or bug repellent, I understand that I need to provide sunscreen labeled with my child’s name. Please send child wearing sunscreen & bug spray. Initial ______
In an emergency, Yawgoo Valley has my permission to obtain medical treatment for my child, call an ambulance or transport my child to any available physician or hospital at my expense. Initial ______
I confirm that my child's immunizations are up date in accordance to State of Rhode Island grade/age requirements.Initial ______
Emergency Medical Information
Date of last tetanus ______Child’s Physician ______Phone ______
Does your child have any allergies? Please List:______
______
Are there any special medical conditions, restrictions or any medications taken that need to be known for daily activities or in the case of an emergency? Please list:______
______
Medication This camper will not bring any medications to camp or camper will bring medicine to self-administer (list below). Initial ______
Medicine to self-administer(explain purpose and dosage/ directions) ______
______
CODE OF CONDUCT
The basic guidelines at camp are: Be respectful of other campers and staff. Be honest and forthcoming in your interactions with campers and staff. Be responsible with Yawgoo Valley’s equipment and property. Be caring towards yourself and others. Campers must agree to abide by the following rules inclusive in this Code of Conduct.
• I will be respectful to everyone and will not swear, use derogatory language, bully or harass others.
• I will respect camp property and not deface it with graffiti or damage.
• I will respect the property of others by asking to share and I will not steal.
• I will not bring or use weapons, alcohol, drugs, tobacco or electronic/vapor cigarette products at camp.
• I will not bring electronics devices that have internet access or display any video images (including I-Pods with video playing capabilities) as well as cell phones.
I will do my best to make this a good experience for myself and my fellow campers. I understand that failure to live up to this agreement may result in my dismissal from camp (without a refund).
Camper Name (Please print) ______Camper Signature ______
______
Parent/Guardian Signature Date
______I II III
Campers Last Name, First Name Session
Drop-Off / Pick-up
Child Drop-Off Policy/Pick-Up Policy
When you enroll your child in any Yawgoo Valley Summer Camp, it is to be understood our policy is for you to bring your child into the program area each morning, sign the attendance sheet, and let one of the staff members know your child has arrived. Please note, we are not legally responsible for your child when he / she is dropped off outside of the building. Children shall only be released to a parent/guardian or individual authorized by the parent to pick up the child at time of registration with proper identification card bearing his/her photograph. Children must be checked out by one of the listed individuals listed below daily. If there are custody issues involved with your child, you must provide the camp with full court papers indicating who has permission to pick up the child. In cases of emergency pick-up by someone not listed below, please call us as soon as possible 401-294-3802 ext 112; proper photo identification will be required. Camp ends at 3:30; failure to pick-up by 4:15pm will result in additional fees.List names/addresses as they appear on ID
Parent/Guardian Name Home Phone Cell Phone and/or Work PhoneAddress City/Town State Zip
Second Parent/Guardian Name Home Phone Cell Phone and/or Work Phone
Address City/Town State Zip
Are there any court orders relating to the child’s custody or release? No ⃝ Yes ⃝ If yes, please provide a copy of the court order.
Emergency Contact/Authorized Pick-up Information (Up to 4 in addition to parent/guardian)
1. Name Relationship Phone 2. Name Relationship Phone3. Name Relationship Phone 4. Name Relationship Phone
I hereby agree to permit my child to participate in Summer Day Camp activities. Participation in Summer Camp activities, including swimming, hiking and other activities involves risk of injury or damages.
I acknowledge that Yawgoo Valley has advised me of the medical risks that may result in such participation and I represent to Yawgoo Valley that I have consulted my child’s personal physician and that my child is physically capable of such participation without injury. I hereby attest to that fact that my child has had all of his/her immunizations required to date and is free from communicable diseases. In the event that my child becomes ill or injured, I authorize emergency medical care. My child has no medical conditions or allergies that affect his/her ability to participate in Summer Camp activities.
I hereby freely and expressly assume and accept the responsibility for any and all risks associated with Summer Camp activities or related activities, or while present on Yawgoo Valley premises and I agree to RELEASE, FOREVER DISCHARGE, INDEMNIFY, DEFEND and HOLD HARMLESS Yawgoo Valley, its parent company, real and personal property owners, directors, officers, agents, employees, as well as the equipment manufacturers and distributors and all sponsors (herinafter “Releasees”) from any and all losses, damages, costs and attorney’s fees resulting from any and all claims or suits that may in any way arise out of my participation in Summer Camp activities, related activities while on Releasees’ premises, whether such costs, damage, injury or death resulted from any cause, including but not limited to negligence on the part of Yawgoo Valley, its owners, officers, members, affiliated organizations, agents or employees. As a condition of my child, being entitled to participate in the activities at Yawgoo Valley and being permitted to gain access to and use the Releasees’ facilities and premises, I hereby promise not to bring (on my behalf, on behalf of my child or otherwise) any claim against or sue RELEASEES.
I understand that this agreement shall be binding upon my heirs, executors, administrators, and assigns and shall be governed by the applicable laws of the State of Rhode Island. I also understand that if any part of this agreement is determined to be unenforceable, all other parts shall be given full force and effect. I agree that any claims, which I may bring against the Releasees, shall be submitted to the jurisdiction of the Washington County and Federal Court for Rhode Island and that no claims against the Releasees shall be brought in any other jurisdiction.
I consent to the use by Releasees of any images, pictures (video and print), names and likenesses for commercial purposes, otherwise, of my child, in connection with the activities of Releasees, without restriction as to frequency, duration or medium.
I, the parent or guardian, understand that my child will be swimming on premises.
I understand that permission to use Releasees’ premises is being given to the undersigned in exchange for the execution of this Liability Release and Agreement Not to Sue. I have read the above paragraphs and fully understand them. I understand that this is a RELEASE OF LIABILITY which will legally prevent me or any other person from filing suit or making any other claims for damages in the event of personal injury, death or property damage. I freely and voluntarily enter into this agreement. I have read and understand this contract. I have made no misrepresentations to Releasees regarding my child’s name, age, or medical condition. I intend this document to be interpreted as broadly as permissible by Rhode Island state law and understand that it is not intended to assert any claims or defenses prohibited by law.
Participant Under 18 Years of Age: As parent/guardian signing this agreement for the above named minor, I acknowledge that I am authorized to sign this agreement for the minor. I acknowledge and agree that I have read the above release, and that by signing this Release on behalf of the minor, the minor and I agree to be bound by its terms. I hereby agree to INDEMNIFY, DEFEND and HOLD HARMLESS the Releasees for any claim or suit arising out of said minor’s participation in Summer Camp activities or said minor’s presence on Releasees’ premises.
______
Parent/Guardian Signature Date
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Yawgoo Valley Summer Camp | 160 Yawgoo Valley Road | Exeter, Rhode Island 02822 | 401-294-3802