Job Description /
Job Title: / Health and Safety Manager / Team: / Health and Safety: Management Services
Reports to: / Director of Management Services / Location: / Murrayfield
Work Pattern: / Full time – evenings and weekends necessary. / Date JD Completed: / June 2013
Job Purpose: To develop and deliver a proactive, robust and effective health, safety and welfare strategy for Scottish Rugby that promotes a culture of safe working practices at all times, taking into account legislative requirements, best practice and the developing needs of the business.
To ensure safe and compliant events at Murrayfield and around the country on behalf of Scottish Rugby.
Key Accountabilities: / Associated
Competencies:
To establish and implement an appropriate and proactive Health and Safety management strategy for Scottish Rugby, ensuring that the strategy is both cost effective and fit for purpose, including the production of specific health and safety plans, conducting regular audits to monitor performance, and the management of all aspects of risk in line with the ALARP principle. / Planning and Organising
Leading Others
Effective Communication
To ensure that all technical, procedural and policy documentation and certification with regards to Health and Safety is kept up-to-date and in accordance with current legislation and best practice. / Planning and Organising
Personal Accountability
Effective Communication
To establish and implement a clear and appropriate communication strategy for Health and Safety, including effective communication of Health and Safety targets, implementation of specific plans and the generation of proactive buy-in from all staff, managers, contractors and stakeholders in relation to health, safety and environment standards and requirements. / Planning and Organising
Facilitating Change
Personal Accountability
To ensure a high level of Health and Safety awareness throughout the organisation,maintaining and improving the health and safety culture and identifying and delivering appropriate health and safety training and development initiatives. / Effective Communication
Flexibility
Leading Others
To establish the policies and procedures and maintain the licenses and permissions needed to ensure that Murrayfield Stadium, and events around the country under the auspices of Scottish Rugby, remain safe and compliant with regards to all aspects of the Guide to Safety at Sports Ground and the relevant statutory and non-statutory legislation, acting as Scottish Rugby’s nominated event day safety representative, as appropriate. / Planning and Organising
Leading Others
Personal Accountability
To accurately devise and manage the allocated Health and Safety budget in conjunction with the Director of Management Services. / Planning and Organising
Personal Accountability
Effective Communication
To undertake other duties as appropriate, within their competence, as required by their Line Manager. / Flexibility
Facilitating Change
Team Working
Scottish Rugby
Job Description /
Key Dimensions:
Number and Level of staff: / One direct report.
Financial Responsibility: / Manages a budget of c£280k towards the overall department budget.
Physical Resource Responsibility: / Responsibility for up to 10 event Health and Safety staff to include volunteers and the creation of a full induction and briefing programme.
Working Environment: / Working environment for this role varies from desk-based work to various event venues around the country with regular travel required. The working environment can be outdoors for periods of time in inclement weather, sometimesat weekends and late evenings.
Physical aspects of role: / While most of this job is either desk or office based, around certain events, long periods of walking and standing are required and there may be periods of external working in other stadia, hotels and external venues where temporary offices are required.
Driving to other venues is required.
Impact on public image, business success & viability / The success or otherwise of this role has a direct impact on the public image of the business as well as carrying direct legal and financial risks.
Key Internal and External Contacts:
- All Scottish Rugby managers and staff
- Pro Teams in Edinburgh and Glasgow
- Events Managers and staff
- Contractors and suppliers
- Various Health and Safety organisations, HSE, governing bodies, training providers, etc
- Lothian and Borders and Strathclyde Police – Event Safety department and Chief Superintendent Match Commander
- City of Edinburgh and City of Glasgow Council Safety Teams – Senior representatives
- St Andrews Ambulance Association – Event Planning Division and Paramedic management team
- Concert Promoters – Event Safety Planning at senior management level
- Event Officials/Owners – IRB, ERC, RWC etc.
Authorities and Limitations:
- The post holder can be a nominated Scottish Rugby Safety Officer and as such has the authority to make high level event day decisions relating to match arrangements, delayed kick off etc, in the event of a concern for public safety.
- The post holder is authorised to manage the allocated budget. Line management approval is required for individual spending over £2,000.
- The post holder devises and manages a number of local department/H&S procedures and has the authority to alter these as necessary.
- The post holder manages contractors and external resource and is a primary decision maker in this process
- The post holder is responsible for devising and managing both day-to-day and an event day contingency and evacuation plans and has the authority to make changes to them as necessary, with line management input.
Problem Solving:
- Live event day – high level decision making and problem solving. This role is the primary public safety decision maker for Murrayfield’s major events
- Accident investigation
- Staffing and resource issues
- Activating contingencies and on the spot decision making
- Decision making in relation to risk assessment and other best practice work procedures
- Contractor failure / reliability
Scottish Rugby
Person Specification /
Factor / Essential / Desirable
Qualifications and Attainments: / NEBOSH Diploma in Health and Safety or equivalent qualification / Degree in Occupational Health and Safety
Level 4 Spectator Safety Management Certification
IOSH Chartered Membership
Project management qualification
Knowledge and Experience: / Considerable work experience in an occupational health and safety management role within a medium to large enterprise, ideally encouraging a cultural change to effective and supportive business wide health and safety.
Proven experience of providing practical, cost-effective and safe solutions for organisational health and safety needs
Excellent communication and report writing skills
Previous experience of delivering health and safety training
Competent in the use of standard office software – Microsoft office, Excel, Email and the Internet / Experience of managing the safety and security operation for major events, including the responsibility for the risk management, spectators safety and being a key player in the decision making process
Good understanding and experience of the Guide to Safety at Sports Grounds and all relevant legislation, licensing etc
Experience of working in a multi agency or partnership working
Experience of programme/project management approach to service delivery
Competencies: / Effective Communication
Flexibility
Planning and Organising
Leading Others
Personal Accountability
Team Working
Facilitating Change
Additional Requirements: / Full Driving License
Ability to work flexible hours – weekends and evenings