ACHIEVEMENT AWARD PROGRAM
(November Report)
Deadline: Thursday November 30th, 2017 8 pm (Eastern time)
All chapter balances should be paid by the end of each month!
InstructionsFill out the November report items (#16-19) using the link posted on the website (phideltachi.org).
Please email a PDF copy of the online report submission to the following contacts:
Your Regional Correspondent (contact info available on the National website )
Your Chapter Advisor
Save a copy of this form for the Chapter files. You may need to refer to this form at a later time. It may be useful to have a copy available when completing forms in the future.
If you have questions about this report, please contact the Grand Vice President for Student Affairs
at or call (800) PDC-1883.
Report Contents
16. John D. Grabenstein Leadership Report (20% of Thurston Cup) (6 Points)
17. Founders’ Day Activity with Photograph (2 Points)
18. Formal Meeting with Regalia (1 Point)
19. Outstanding Chapter Advisor (1 Bonus Point)
Chapter Information
Chapter Name:
Brother Filling out Report:
E-mail Address:
ITEM #16: John D. GrabensteinLeadership Report (6 points)
****************** 20% of Thurston Cup ******************
AWARDS: Leadership Cup to 1st place, engraved plaques to 2nd and 3rd place.
JUDGES:Regional Directors of Collegiate Affairs
CRITERIA:(1) Programs promoting Leader-Development and achievement
(2) Chapter recognition of Leader-Development and/or excellence
(3) Outcomes of Leader-Development by Chapter including Brothers recognized by Phi Lambda Sigma or other leadership honor societies (e.g.,Omicron Delta Kappa)
(4) Written Presentation, maximum of 6 pages
NOTE: Recognition by the Rho Chi Society is not relevant to this leadership recognition. Include Rho Chi membership in the Prescott Scholarship Report, not in the Leadership Report. Note: Rho Chi Leadership positions (e.g., president) may be included in this report. Professional and service projects should be excluded from this report and described in other relevant reports.
Submit this report electronically only, preferably in PDF format (Word format is acceptable), ready for distribution to the judges. Save a copy of this report for your files for future reference.
DESCRIPTION:
The Leadership report was established in 1995 at the 60th Grand Council in Memphis, TN. This is a report of the individual and collective Leader-Development and innovative activities by Phi Delta Chi Chapters to promote leadership and improve leadership skills amongst the Brothers. This is to augment the programs Phi Delta Chi has developed in Leader-Development and to show why we are known as “Leaders in Pharmacy.” The award was renamed at the 65th Grand Council in San Antonio after one of the most remarkable Brothers the Fraternity has ever seen. John D. Grabenstein has selflessly offered his leadership to the Fraternity for over three decades. His dedication and commitment are a shining example to the Fraternity and the world of pharmacy (as the “father” of vaccinating pharmacists). There is no more deserving Brother and his example is something that we should all aspire to live up to.
WHAT TO SUBMIT:
Your report should discuss events that have occurred between December 2016 - November 2017. The judges suggest that you include the following according to the stated criteria:
Programs promoting Leader-Development and People Skills
Describe Leader-Development programs, which your Chapter implemented to improve the leadership capabilities of your prospective members, Brothers and other students at your campus. Include training programs, activities and any innovation your Chapter has developed. Indicate how many or what fraction of Brother participated in each program. State the number of people served by these programs. Remember that leadership is the ability to influence others to accomplish a task. Only describe programs that increased the ability of people to influence others; do not include programs where leaders simply exerted leadership (all programs have that, so you wouldn’t be describing anything remarkable). If it’s a scholastic project, describe it elsewhere, not in this report. If it’s a professional project, describe it elsewhere, not in this report.
Chapter recognition of Leader-Development and People Skills
Describe how your Chapter recognizes the leadership achievement of prospective members, Brothers (Collegiate and Alumni) and other pharmacy students through awards, incentives, or other forms of recognition.
Outcomes of Leader-Development by the Chapter
Quantitative measure of Chapter’s leadership achievement. Include number of Brothers on the roster of Phi Lambda Sigma or Omicron Delta Kappa, officers in other pharmacy organizations (do not list Phi Delta Chi chapter offices), pharmacy student government, University student government, receiving honors or awards based on leadership traits, in comparison to total Chapter membership. Do not include scholarships based on GPA or need, only on leadership. Scholarships listed in the Prescott Scholarship Report should not be listed. Furthermore, only list leadership roles in pharmacy or university organizations, or awards received for Chapter projects and endeavors. Do not include Rho Chi membership unless it relates to a specific office held, lest the judges conclude you haven’t read the instructions.
Written Presentation
Brevity is the hallmark of a well-written report. Do not let the content of the report exceed 6 pages in length, this limit does not include cover pages, table of contents, pictures, etc. The entire report should be no more than 10 pages. The judges are looking for a professional and concisely written report describing your activities. Creative programs and leadership success are more important than creative writing. Note: If including an image of the crest aka coat of arms in your report, please use the official version found under Collegiate Resources at
At the beginning of the report, provide the following information:
Chapter Name:___ Date: ___
Primary authors: ___
A. Number of Current Collegiate Brothers on the current roster of Phi Lambda Sigma (total) as of November this year: ___
B. Number of Current Collegiate Brothers in all academic years as of November this year: ___
C. Overall Number of Students in Phi Lambda Sigma as of November this year: ____
Percent of our Collegiate Brothers who are in Phi Lambda Sigma (A/B) = ___%
Percent of Phi Lambda Sigma who are Brothers (A/C) = ___%
* if no Phi Lambda Sigma chapter at your college (yet), explain this (and be the student organizers who help found the Phi Lambda Sigma chapter on your campus)
Then add a single-spaced table with the following columns, describing the organizations beyond Phi Delta Chi in which PDC Brothers held leadership offices (e.g., president, vice-president). Do not list committee chairs (e.g., membership committee), unless the committee directed a massive community or campus project (e.g., large professional project).
Organization ___ Leadership Office Held – Brother’s name
FOR ADVICE CONTACT:
If additional information or suggestions are needed, please call the Grand Vice President for Student Affairs, your Regional Correspondent, your Regional Director for Collegiate Affairs, or your Regional Director for Alumni Affairs.
PREVIOUS WINNING REPORTS:
Examples of winning reports appear in previous issues of TheCommunicator and are also available on the Fraternity’s website.
CHAIRPERSON OF PROJECT:
Often, the Worthy Prelate or a Brother who has attended the Leader-Development Seminar.
Submit this report electronically only via the portal link, preferably in PDF format (Word format is acceptable), ready for distribution to the judges. Save a copy of this report for your files for future reference.
Primary Author of this report: / Date submitted:
No, our Chapter did not complete the John D. Grabenstein Leadership Report
Item #17: Founders' Day Activity with Photograph (2 points total)
Phi Delta Chi Bylaws, Chapter III, Number 8: "November 2nd shall be known as Founders’ Day and shall be observed with a fitting ceremony by every Chapter, both active and alumni." Suggestions for the event include a Founders' Day Banquet or Luncheon with a guest speaker, a seminar with a pharmaceutical topic, planting a tree, or a memorial ceremony honoring the 11 Founding Fathers.
“Regional” Founder’s Day celebrations have become popular in the last few years. Unless your chapter is hosting this type of event or a large majority of your Chapter’s Collegiate Brothers are attending this type of an event, the Chapter is still encouraged to plan a local Founder’s Day celebration so that Brothers who are unable to attend the “Regional” celebration can still have a chance to observe the day.
If possible, attach a high resolution digital photograph(s) of your Founders' Day Activity suitable for printing in The Communicator. Captions should be listed below with the names of the Brothers pictured. Please send the highest resolution photo possible. For print publication, it is best to send the new, unedited file directly off the camera. Try not to save the photo using an image handling program such as iPhoto, Facebook or others as they reduce the file size and quality. Any photo file format will be accepted. Do not include photos that show alcohol or unprofessional behavior. Treat the memorial with respect.
Founders’ Day report below with photograph attached (full credit – 2 points)
We did not send a photograph, but report is below (only 1 point awarded)
We did not do a Founders’ Day activity. No points awarded.
Date of Founders’ Day Activity:
Founders’ Day Activity Description:
Founders’ Day Activity Photo Caption:
ITEM #18: Formal Meeting with Regalia (1 point)
According to Chapter IV, Number 12 of the Constitution and Bylaws of Phi Delta Chi Fraternity, "Each Chapter shall have at least one formal meeting each month." Formal meetings require use of the complete Ritual opening and closing, as well as Officer's Robes, Regalia, and devices as outlined in the Ritual Book. Please note here the date of your Chapter's Formal Meeting for this month:
Formal Meeting held? / Yes No
Date of meeting:
ITEM #19: Outstanding Chapter Advisor (1 Bonus Point)
Recognizing the significant role performed by Chapter Advisors and the importance of the continuity which they provide our Chapters, the Executive Council has established an annual recognition to be known as the Outstanding Chapter Advisor Award.
If your Chapter wishes to nominate your Advisor for this award, complete the bottom portion of this page and upload a one-page maximum, typewritten nomination document as instructed below for full credit. Remember to save a copy for your Chapter’s records. If your Chapter has more than one Advisor, please nominate only one of the Advisors. Multiple advisor nominations will not be considered for judging.
The 5 most recent recipients will be considered ineligible for the award. Chapters whose advisor has been honored with this award within the last five years should not re-nominate the same advisor or submit another advisors name, and will receive the full credit for this item, so that other Chapters advisors can be recognized for their service.
If your Chapter chooses NOT to nominate your Advisor for this award, no Bonus points will be awarded.
This award will be presented during the Fraternity's annual awards ceremony. The judging panel will consist of the 5 most recent recipients of the award under the review of the executive council.
Chapters who wish to nominate a Chapter Advisor should submit a one-pagemaximum, (double-spaced) typewritten statement indicating why you believe your Chapter Advisor is worthy of this award. The Chapter should consider both ways in which the Advisor has gone above and beyond for the Chapter as well as exemplary professional, leadership, and scholastic attributes of the Advisor. Criteria considered for the award are as follows:
- Chapter Advisor’s extraordinary support for the Chapter
- Advisor’s professional, leadership, and scholastic achievements
- The nomination’s written presentation and author’s ability to articulate why the Chapter advisor is outstanding
JOB DESCRIPTION:
The very term "advisor" implies the basic function of the position and its relationship with the Chapter. It is not the Advisor's role to run the Chapter. Rather, the Advisor's role is more of a "shepherd" or facilitator who provides continuity, guidance, and experience to the Chapter's leaders and the Brothers at large.
Specifically, the Advisor should:
- Meet on a regular basis with the Chapter's leaders (e.g., officers and committee chairs).
- When possible, attend the formal or another meeting of the entire Chapter on a monthly basis.
- Be available to advise and counsel any Brother in need of such.
- Serve as a point of contact for the National and Regional Officers with regard to the Chapter's
- Compliance with established Chapter Standards and fraternity and college policies.
- Serve in any other capacity mutually agreed upon by the Advisor and Chapter.
Chapter Name:
Advisor Name:
Number of years of service:
We do not wish to nominate our Advisor at this time. (No Bonus Points Awarded)
We wish to nominate our Advisor. Don’t forget to attach your document containing the nomination.
Our Advisor has won this award in the last 5 years. Alpha Nu, Gamma Iota, Omicron, Tau, Alpha
Looking Ahead: Make sure all your initiates from Fall Semester are reported to the National Office.
Representatives from Phi Delta Chi’s National Office will be at the ASHP Midyear Meeting.
We encourage all Brothers to attend this valuable experience which offers pharmacy students great opportunities to network with other students and to meet distinguished Alumni in our field.
Please stop by our booth in the Exhibit Hall!
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Phi Delta Chi Achievement Award Program (LDS Version)
November Report
Revised Fall 2017