Date of Teleconference: / June 27, 2014
Time: / 1:30-3:00 PM
Location: / Teleconference
Chair: / Jennifer Wong (York Region)
Jennifer Wong
Minute Taker:
Participants: / Lirije Hyseni, Brant
Angela Pisan, Toronto
Nancy Langdon, Ottawa
Jaclyn Van Esbroeck, Renfrew
Suzanne White, HPECHU
Pat Baird, York Region
Jennifer Wong, York Region
Regrets: / Janet Humble, NBPS
Jennifer Valcamp, HKPR
Andrea Zeelie-Varga, Parent Action on Drugs
Maria Pavkovic, Hamilton
Robin Dozet, Hamilton
Lesley Westheuser, Porcupine
Wendy Legros, Porcupine
Lisa Lollar, Kingston
Heather Gartner, Windsor Essex
Melanie Fournier, Eastern Ontario
- Agenda Topic: Call to order & welcome
Discussion:
- Welcome Maria Pavkovic (Hamilton) back in the capacity of a PHN to our subgroup and workgroup
- Welcome Pat Baird (York Region) who will taking over for Jennifer starting at the next meeting in Sept. as co-chair with Suzanne and as the chair of full workgroup
- Agenda Topic: Additions to agenda
Discussion:
- No additions
- Agenda Topic: Review of action items, approval of April minutes
- No outstanding action items
- Angela and Suzanne approved minutes
- Agenda Topic: Google Docs
Discussion:
- There has been some difficulty using this platform to upload work for collaboration between group members due to server issues, etc. However, not everyone has tried to use it to upload their parental strategy. As Maria Pavkovic is now back and she assisted us with training for this platform, she has agreed to be the key contact for subgroups/workgroup to assist in using this platform. OIPRC does not allow capability as a collaborative platform for our work and it’s also a public website.
- Consensus is that we should give Google Docs a chance as if we go with another platform, this will involve more training and we may also encounter other/similar issues.
Maria to contact co-chairs of 10-14 years old subgroup, Zem Kabani (York Region) and Kelly Johnson (Kingston), to assist with uploading their documents as needed.
- Agenda Topic: Workplan a)15-19 years old target b) Harm reduction language c)Critical path
Discussion:
a)15-19 years old target – from last workgroup meeting, there was discussion that our subgroup focus may want to consider changing our target to 15-18 years old as our focus is under-aged drinking and 19 is legal age. Keeping it at 15-19 may cause confusion in our messaging; the key should be focus on delay in drinking and not reference to legal age; our aim should be to simplify things around legal drinking age with our messaging; LRADGs focuses on delay of onset to mid-20’s
Action:
Consensus to change our target to reflect 15-18 years old effective immediately. Jennifer will update all documents and recirculate.
b)Harm reduction language – from last workgroup meeting, there was discussion that for older youth, ‘harm reduction’ may not be best practice for messaging. However, there is need for further research in this area. Some feel our focus should be to reduce risk by reducing consumption and promote delay in onset. Some PHUs focus on harm reduction in their activities. Our activities we are working on right now don’t reflect ‘harm reduction’ per se, but whatever we work on in the future, there may be some reference. For provision of alcohol strategy group, they have added a piece on tips for serving alcohol. The law seems to mention parents are allowed to serve alcohol to their own under-aged youth, but not to under-aged youth who are not their own.
Action:
Keep work plan with reference to harm reduction for now without any changes. Continue discussion in this area as needed at subsequent meetings depending on what the subgroup is working on.
c)Critical path –Maria has updated this since our last meeting. She is willing to be the key contact person to keep this up-to-date for our subgroup. Both subgroups should be using their critical path to guide completion of their tasks.
Action:
The critical path will bea standing item for our subgroup’s agendas as reminder to look at timelines in completing tasks and update on changes. Nancy and her Implementation Group will be using both subgroup’s critical paths to guide formalizing and possibly aligning both work plans tasks if possible. Any changes to either subgroup’s critical path needs to be communicated to Nancy.
- Drafts of parental strategies
Discussion:
- Received all 6 drafts in the standardized template created by Maria. There are 4 groups with 2 groups each workingon 2 strategies. 3 strategies are final drafts with initial review and edits already completed. 3 are still in draft and still needs review by therespective work groups. Each group is responsible for their own content validity checks to make sure whatever they have added/used is from a credible source, based on best practice/evidence-based.
Suzanne will communicate with leads of the parental strategy groups who still need to do their initial review and edits with a deadline date of July 11. Suzanne will communicate with Maria to upload all strategies into Google docs.
- Editing group
Discussion:
- Once each parental strategy work group has completed their own review and final draft, there will be the need for review of all of them for consistency in readability and other editing criteria. We should consider 1 PHU (maximum 2) taking this on and working with their communication department in hopes this service can be done in-kind.
- No French resources found yet and will need to consider translation down the road as well of our messaging. Hamilton does not have the parental strategies translated into French.
**Any PHU who can offer the services of their communication department to review all strategies, please contact Suzanne/Jennifer as this will likely be a next step in July.
- Work plan implementation group
Discussion:
- Initial teleconference held with 5 out of the 6group members present
- Received both subgroup’s critical path to help guide some of the timeline pieces regarding completion of various tasks for each subgroup’s activity
- Nancy updated Jennifer after this meeting to discuss and clarify focus of this group
- Group will work on formalizing in a hard copy the various work plan areas of focus with options
- Decisions impacting this group will be made by the full workgroup as this group’s work will impact both subgroups
- Christa will forward these minutes to Jennifer to share with full workgroup (attached)
Action:
Next steps will be to try to align both subgroup’s work plan areas of focus using each subgroup’s critical path to outline thetasks and options to complete these tasks into a table that can be used to guide this dialogueat the full workgroup level.
This group will be added as a standing item to report at full workgroup meetings.
- Online platforms
Discussion:
- Glenda is investigating other options for collaborative platforms in case after trying Google Docs there are ongoing issues. She will also investigate websites we can purchase/free that we can use to market/promote both subgroup’s activities as we have decided not to go with RYD for now.
- Glenda will update at next full workgroup meeting
- Next steps
Action:
- All parental strategy work groups who have not done final review/edits of their strategy(ies) will submit to Suzanne by July 11
- Workplan Implementation Group, Maria, will provide an update at next at the full workgroup meeting in Nancy’s absence.
- Next meeting - September
Action:
- Pat will do a doodle meeting request for September
5570932